Choose what each team role can do
Your team has four roles: Owner, Admin, Editor and Viewer.
You can see what each one does by default here, and on Business you can turn some permissions off for a whole role.
What each role can do
These are the defaults before you change anything.
| Permission | Owner | Admin | Editor | Viewer |
|---|---|---|---|---|
| Manage members | Yes | Yes | No | No |
| Edit team settings | Yes | Yes | No | No |
| Create & edit forms | Yes | Yes | Yes | No |
| Delete forms | Yes | Yes | No | No |
| View forms | Yes | Yes | Yes | Yes |
| View submissions | Yes | Yes | Yes | Yes |
| Export data | Yes | Yes | Yes | No |
Admins can also duplicate forms, delete submissions and manage a form's integrations and automations. Editors can duplicate forms and manage integrations and automations.
Viewers can only read.
Only you, as the owner, can connect a new Google or Notion account for a team form.
Your plan decides which roles you can hand out. Inviting Editors needs Pro or Business. Admin and Viewer roles need Business.
Turn off a permission
On Business, you can remove a default permission from a role. Only the team owner can do this.
You can't add a permission a role doesn't have, or set permissions for one person.
- Open Members, then choose Settings and find Roles & Permissions.
- Click Edit. Untick a checkbox to turn off that permission for its role.
- Click Save Changes to apply your choices, or Cancel to discard them.
You can turn off Export data for Admins or Editors, and Delete forms for Admins.
When you turn off Delete forms, that role also can't delete submissions.
You can also turn off Manage members or Edit team settings for Admins.
Create & edit forms is one permission, so you can't switch off creating and editing separately.
You can't change the Owner column, Delete team, View forms or View submissions. You can't create custom roles.