Describe your package and workflow. Makeform creates an intake form for couple contacts, timing, venues, family groupings, priorities, and practical constraints.
Send new client details to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a brief, adapt it to your package, or send it to the Makeform builder.
Audience
Couples with preparation through reception coverage
Format
Detailed questionnaire with timeline sections
Prompt size
319 chars
Example form structure
Detailed questionnaire with timeline sections
Couple and planner contacts
Locations, access, and travel
Wedding-day timeline
Family groupings and priorities
Venue rules or sensitive dynamics
Suggested routing tags
Timeline review
Shot list follow-up
Venue details
Request names and relationships together so assistants can identify people quickly.
Step 1
Identify
couple, contacts, venues, and key people
Step 2
Schedule
access times, travel, ceremony, and portraits
Step 3
Prioritize
moments, groupings, details, and visual style
Step 4
Prepare
review answers and resolve gaps before the day
Better pre-wedding planning
Separate fixed scheduling facts from couple preferences, then review one response with planners and second shooters.
Collect access, ceremony, portraits, entrances, speeches, and exit plans in a consistent order.
Ask couples to list each requested grouping with names and relationships, plus a helper who knows the guests and can gather the next combination.
Let clients rank key people, rituals, and details while leaving room for natural moments.
Flexible by celebration
Use conditional sections so couples only see questions relevant to their venues, traditions, package, and planned events.
Show different portrait-timing questions based on whether the couple plans to see each other before the ceremony.
Request added addresses, access times, parking notes, and travel buffers only when coverage moves between locations.
Give couples space to explain traditions, names, relationships, and delicate dynamics that a generic shot checklist cannot express.
Collect planner timelines, venue diagrams, mood references, and family-photo notes alongside the response that explains them.
Simple setup
Start with the job the form must do, then organize the questions in the same sequence the couple experiences their day.
State your coverage hours, included events, and decisions needed before the planning call.
Group questions by contacts, locations, timeline, people, preferences, and logistics. Reveal extra venue or tradition fields only when relevant.
Add your terms, dropdowns, upload instructions, and deadlines. Keep nonessential sensitive questions optional.
Send the public form link, review the response before the planning meeting, and flag missing times or unclear groupings for a focused follow-up.
Intake vs alternatives
A useful questionnaire preserves the couple's context in structured answers, while a generic checklist captures only isolated photo ideas.
Field guide
These six sections collect enough context to prepare without asking the couple to design every photograph. Adapt the depth to the package and event.
People
Collect names, pronouns, pronunciation, and working contact details. Identify a planner and day-of logistics contact.
Places
Collect exact addresses and practical directions for every coverage location, including where preparation happens.
Timing
Separate fixed event times from flexible portrait choices so conflicts become visible early.
Groupings
Request a concise list using names and relationships. Include groupings to handle privately or avoid.
Priorities
Ask what carries meaning, then rank the answers so every idea does not appear equally urgent.
Constraints
Surface ceremony rules, flash limits, weather moves, accessibility needs, and privacy requests.
Related tools
Use live Makeform tools for booking, vendor details, broad event planning, and guest responses.
Collect initial package, date, location, and availability details before detailed intake.
Open toolGather floral vision, quantities, venues, colors, and setup notes from the same event.
Open toolMap goals, schedule, vendors, venue needs, and event logistics beyond photography.
Open toolCreate a broader final-details check for organizers, speakers, vendors, or hosts.
Open toolCollect guest attendance, meal choices, companion details, and response notes.
Open toolBuild a flexible discovery questionnaire for other photography and creative clients.
Open toolFAQ
Practical answers for photographers preparing client questionnaires and planning calls.
It is a post-booking questionnaire for the people, places, schedule, priorities, restrictions, and contacts a photographer needs before the planning meeting.
Send it before the final planning call but after venue and timeline details settle. Give a response date and allow later updates.
Request combinations with names and relationships, a helper who recognizes guests, and optional notes about mobility, sensitive dynamics, or groupings to avoid.
Ask for meaningful people, rituals, details, and formal groupings. Ranked priorities reveal what is unique without scripting every moment.
Yes. Conditional sections can request an address, contact, access time, parking note, and schedule for each selected location or event.
Yes. Add uploads for timelines, diagrams, family lists, or references, with a question explaining what each file represents.
Yes. Makeform provides unlimited free forms and responses for generating, editing, publishing, and reusing your intake. The paid tier removes the Makeform badge.
Explain why you ask, use neutral wording, keep nonessential questions optional, and limit answers to practical photography needs.
Plan the photographs before the timeline gets crowded.
