Describe your career fair, packages, and platform. Makeform creates a registration form for company profiles, recruiters, open roles, booth assets, schedules, and technical needs.
Route employer registrations to email, Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, customize it, or send it to the Makeform builder. Each example shows a practical structure, not a live result.
Audience
Employers recruiting students and recent graduates
Format
Company profile, role list, and recruiter scheduling form
Prompt size
276 chars
Example form structure
Company profile, role list, and recruiter scheduling form
Company profile and logo
Coordinator and attending recruiters
Roles, majors, and graduation years
Preferred booth session
Technical needs
Suggested routing tags
Needs review
Booth assets pending
Ready to schedule
Collect public booth copy separately from private coordinator details.
Step 1
Register
company, contacts, package, and hiring needs
Step 2
Review
organizer checks fit, details, and missing assets
Step 3
Prepare
recruiters choose sessions and test the platform
Step 4
Exhibit
booth goes live with an accurate employer profile
Why structured registration
A structured intake gathers the profiles, recruiters, openings, assets, and schedules needed to prepare each booth.
Separate public descriptions, logos, websites, and job links from private organizer contacts.
Collect each representative's contact, timezone, and available blocks to review booth coverage.
Use structured choices for role family, employment type, level, location, and candidate audience.
Built for virtual fairs
Choose a starting event, then edit packages, audiences, sessions, deadlines, and platform questions.
Majors, graduation years, work authorization questions, early-career roles, and career-center review in one employer submission.
Role families, experience bands, locations, booth packages, and recruiter capacity for a focused talent market.
Plain-language company profiles, local openings, candidate supports, application links, and simple time-block choices.
Conditional staffing lists, presentation proposals, meetings, sponsor assets, and orientation choices for several event days.
Employer onboarding workflow
Generate the intake, tailor its logic, share the link, and route employer records to event staff.
Name the audience, dates, timezones, packages, platform, deadlines, and required employer information.
Show billing, presentation, and extra staffing fields only when relevant.
Share the link and route responses for profile, schedule, and asset review.
Review missing logos, unclear roles, uncovered time blocks, and support requests.
Form vs email vs generic RSVP
Purpose-built registration connects each booth request to consistent hiring, staffing, and asset details.
Field guide
Use these six sections to collect booth information once, distinguish public content from internal details, and give event staff a practical review queue.
Company profile
Collect the public description, website, industry, locations, logo, and recruiting message with clear limits and file formats.
Contacts & staffing
Capture an internal coordinator, optional billing contact, and each recruiter needing event access or a schedule.
Hiring needs
Structured hiring fields clarify employer demand. Add open text where fixed choices hide useful context.
Package & programming
List actual packages and reveal relevant follow-ups for presentation topic, speaker, format, and duration.
Assets & deadlines
Collect files and links with clear requirements, final status, and an expected date for missing assets.
Technical readiness
Ask about orientation, technical restrictions, accessibility, language support, and the rehearsal contact.
Related tools
Create companion forms for event registration, vendors, applications, speakers, feedback, and pre-event questions.
Create a broader registration flow for attendees, guests, or other event participant groups.
Open toolReview organizations applying for vendor space, services, or event participation.
Open toolGive employers a companion form pattern for collecting candidate applications after the fair.
Open toolCollect session topics, presenter details, formats, and materials for fair programming.
Open toolAsk employers or attendees about navigation, conversations, sessions, and follow-up needs.
Open toolGather final preferences and readiness details from confirmed participants before launch.
Open toolFAQ
Practical answers for career centers, workforce teams, associations, and recruiting-event organizers.
Collect the company profile, private coordinator, attending recruiters, hiring needs, booth or sponsor package, session availability, public assets, technical readiness, accessibility requests, and acknowledgment of event deadlines and conduct guidelines.
Attendee registration focuses on the job seeker's identity, interests, and schedule. Employer registration gathers the people, job information, booth content, files, and coverage needed to prepare an exhibitor presence.
Use repeatable or structured fields for title, role family, employment type, level, location, work arrangement, and application link. Add a summary field for qualifications or hiring context that does not fit fixed choices.
Yes. Ask how many representatives will attend, then collect each person's name, role, email, timezone, and available sessions. Keep the main coordinator field separate for organizer follow-up.
Only if your process truly reserves and approves a booth on submission. Otherwise, label it as a registration request and explain that staff will review package availability, fit, payment status, or required materials before confirmation.
Include separate upload or URL fields for each required asset, an option to mark an item as coming later, and an expected delivery date. Route responses to a sheet or review queue filtered by missing items.
Yes. Makeform is unlimited free for creating forms, publishing them, and collecting responses. The optional paid tier only removes the Makeform badge.
Send a receipt, route the record to event staff, and review contacts, package choice, hiring details, staffing coverage, assets, and support requests. Follow with booth status, platform access, orientation details, and any missing-item deadlines.
Turn employer interest into booth-ready details.
