Describe your program and intake. Makeform creates an international student application form for identity, education, language ability, passport and visa status, funding, uploads, and declarations.
Route application details to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it, or send it to the Makeform builder.
Audience
International applicants to undergraduate or graduate programs
Format
Multi-section application with academic uploads
Prompt size
328 chars
Example form structure
Multi-section application with academic uploads
Personal details and citizenship
Program and intended intake
Previous education and qualifications
Transcript and passport copies
Applicant declaration and signature
Suggested routing tags
Ready for review
Documents missing
Visa follow-up
Ask for passport expiry separately from the passport number so staff can spot whether the document may expire during the intended study period.
Step 1
Apply
student details, study choices, and history
Step 2
Upload
passport, transcript, and language evidence
Step 3
Review
admissions checks completeness and eligibility
Step 4
Follow up
route missing information to the right applicant
Built for international admissions
Keep education records, identity documents, language evidence, and visa details attached to one applicant record.
Show visa, language-test, guardian, or sponsor sections only when relevant.
Keep transcripts, passport pages, results, and letters with the submission.
Tag submissions for review, missing documents, or visa follow-up.
Adapt it to your intake
Choose a starting program, then add your real choices and document requests.
Program choice, prior qualifications, grading context, language evidence, funding, and academic document uploads.
Current ability, learning goals, course dates, accommodation interest, and placement-related information.
Home institution, nomination, module requests, host semester, and coordinator contact permission.
Education background, progression goal, English readiness, study gaps, and sponsor or self-funding details.
Application workflow
Generate, edit against your checklist, publish, and route applications for review.
Name the study level, programs, dates, required evidence, and reviewers.
Add program choices, instructions, and conditional sponsor, guardian, visa, or test questions.
Share one link for structured answers and requested uploads.
Notify admissions, export answers, and tag complete or follow-up files.
Form vs document vs email
An online form collects comparable answers and uploads in a repeatable structure.
Field guide
Use these six sections as a checklist, then match requests to your program and data practices.
Identity & contact
Keep legal and preferred names separate. Collect permanent and current addresses so staff know where the student is applying from.
Program & intake
Use fixed choices for program, campus, level, and intake so applications reach the right queue.
Academic history
Give international credentials context with institution, country, dates, qualification, subjects, result, and grading scale.
Language readiness
Capture test, component results, and date. Let applicants provide a planned test date instead of placeholder scores.
Passport & visa
Separate passport number, issuing country, and expiry. Ask for current visa details only when relevant to your process.
Funding & declarations
Route sponsor follow-up from funding answers. Explain sensitive requests and collect only what your process needs.
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Open toolFAQ
Practical answers for admissions teams designing an international applicant intake.
Include identity, contacts, citizenship, program and intake, education with grading context, language proficiency, passport facts, relevant visa status, funding, emergency contact, uploads, and an accuracy declaration. Request only what your admissions process needs.
For each institution, ask for name, country, dates, qualification, subjects, completion status, result, and grading scale. Add transcript uploads and notes for credentials outside your standard choices.
Yes. Start with status, then show conditional sections for applicants who hold a relevant visa or need follow-up. Avoid implying that form submission determines a visa outcome.
Yes. Place uploads beside each section so passport pages, transcripts, results, and letters stay with the submission. Label accepted formats and request only necessary documents.
Use dropdowns for program, campus, level, and intake, followed by conditional requirements. Use selections for routing, and remove unavailable program-intake combinations.
Offer completed testing, planned testing, other evidence, and not applicable. Show score uploads for completed tests and a date field for planned tests.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge.
Collect only necessary fields, explain why they are requested and who reviews them, restrict internal access, avoid copying sensitive values into notifications, and follow applicable data-handling requirements.
Replace scattered application emails with one structured intake.
