Describe the events you cater. Makeform creates a consultation-request form for event date, headcount, menu preferences, dietary needs, venue logistics, and budget, giving your team a useful brief before the first call.
Send catering inquiries to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a complete prompt, customize it, or send it to the Makeform builder. The field outline is an example, not a live AI result.
Audience
Couples and wedding planners requesting a proposal
Format
Detailed inquiry with meal and venue branching
Prompt size
333 chars
Example form structure
Detailed inquiry with meal and venue branching
Wedding date and venue
Estimated adult and child guests
Preferred meal and service style
Dietary restrictions and allergies
Target budget per person
Suggested routing tags
New inquiry
Date review
Proposal ready
Ask for the venue address and kitchen access early; the same menu can require a very different service plan in a hotel ballroom than in a private garden.
Step 1
Inquire
date, venue, headcount, and contact
Step 2
Qualify
availability, service style, and budget
Step 3
Consult
menu, dietary needs, and logistics
Step 4
Propose
scope is ready for pricing and follow-up
Better first conversations
A name and email are not enough to judge fit. A focused catering consultation form gathers the schedule, scale, food direction, and venue constraints before your team spends time building a menu.
Required event date, serving time, venue, and estimated headcount help the team assess calendar and capacity before scheduling a call.
Show plated-meal questions for plated events, delivery logistics for drop-offs, and bar questions only when beverage service is requested.
Send a consistent brief to the sales inbox or spreadsheet so every follow-up starts with the same core event details.
Built for catering inquiries
Start with the inquiry type closest to your prospect's event, then adjust the menu, service, and logistics questions to match how your catering team works.
Capture ceremony and reception timing, estimated guest count, meal style, menu direction, dietary needs, bar service, and rental requests.
Ask for the agenda, service window, attendee count, venue access, invoice contact, delivery setup, and recurring-event details.
Collect the occasion, date, host preferences, guest mix, cuisine ideas, serving format, special requests, and budget range.
Gather delivery address, arrival window, headcount, menu selections, packaging needs, on-site contact, and access instructions.
Consultation workflow
Build the questions once, make the important details required, and send each response to the people responsible for availability and proposals.
Tell Makeform which event types, cuisines, service formats, staffing, rentals, and delivery areas your business handles.
Add your real service styles and budget ranges, require the qualification essentials, and clarify whether headcount is estimated or final.
Use conditional paths so buffet, plated, bar, delivery, and outdoor events reveal their own operational questions.
Publish a link or embed the form, then notify the sales team and send structured inquiry details into your working system.
Inquiry method comparison
The best intake collects enough detail to qualify and prepare for the consultation while leaving final menu development for a real conversation.
Field guide
These six sections create a clear event brief without pretending that estimated guest counts or early preferences are final.
Client
Collect the client's contact details and planning role. For weddings or managed venues, include a planner and venue contact.
Date & attendance
Date, serving window, and estimated attendance quickly indicate fit. Separate adults and children when it affects portions.
Menu direction
Ask about cuisine, courses, service format, beverages, and foods the client wants or dislikes. Pair guided choices with an open note.
Dietary needs
Ask which dietary needs are expected and estimated meal counts. Confirm ingredient and handling questions during consultation.
Venue & logistics
The venue changes staffing, equipment, delivery, and setup. Capture the address and practical access details early.
Budget & next step
A range or per-person target adds context without presenting an instant quote. End with consultation availability and uploads.
Related tools
Connect the first consultation request to planning, specialty orders, vendor coordination, and post-event learning.
Collect structured catering requests when clients already know the service they want.
Open toolGather the broader timeline, venue, vendors, and production details around an event.
Open toolCapture cake size, flavors, design direction, delivery, and wedding-day details.
Open toolConfirm changing attendance, schedules, contacts, and venue notes before the event.
Open toolReview vendors that want to serve or exhibit at markets, festivals, and hosted events.
Open toolTurn seasonal menus into a structured pickup or delivery ordering flow.
Open toolFAQ
Practical answers for caterers qualifying prospective events and preparing useful first calls.
It is an inquiry questionnaire completed before a call or proposal. It gathers event timing, location, guest count, service, menu preferences, dietary needs, budget, and logistics so the caterer can assess fit.
Include contact details, event type, date, serving time, venue, estimated headcount, menu preferences, service style, dietary needs, rentals, budget range, and consultation availability.
Label it estimated guest count and ask when the final count is due. Collect separate adult, child, vendor, and staff estimates when useful.
Yes. Conditional logic can show courses and staffing for plated service, while drop-off reveals delivery, packaging, setup, parking, and receiving-contact questions.
Ask for reported allergies, dietary preferences, relevant ingredients, and estimated meal quantities. Leave space for details to review during consultation.
A range or per-person target helps frame the menu conversation. Include a prefer to discuss option and do not present intake results as an automatic quote.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge, so you can build and use the consultation form without a submission or form limit on the free plan.
Responses arrive in your Makeform inbox. You can also connect the form to destinations such as Google Sheets, Slack, or Zapier, giving sales and operations a consistent event brief to review and route using the workflow you choose.
Qualify the event before the calendar fills up.
