Describe your Vacation Bible School and who is signing up. Makeform turns it into a VBS registration form — child and grade details, allergies and authorized pickup, photo release, and a parent signature — so you start the first morning with one complete roster.
Send new registrations to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Pick a prompt, edit it above, or send it into the real Makeform builder. The structure here is an example, not a live AI result.
Audience
Churches registering children for their summer VBS
Format
One-page child registration with consent and signature
Prompt size
456 chars
Example form structure
One-page child registration with consent and signature
Child's full name, birth date, and grade
Parent or guardian name, phone, and email
T-shirt size
Allergies, medical conditions, and EpiPen
Photo release and parent signature
Suggested routing tags
Registered kids
Needs medical review
Volunteers
Ask for allergies and the authorized-pickup name as their own required fields — on check-in morning, those are the two answers a VBS volunteer needs at a glance.
Step 1
Register
child, parent, allergies, and pickup
Step 2
Review
coordinator sorts groups and medical flags
Step 3
Check in
match each child to an authorized adult
Step 4
Follow up
one roster of who is coming and what they need
Why a registration form
A printable sign-up sheet gets you names. It does not flag the peanut allergy, prove who may pick up a child, or give you one roster you can search on check-in morning — a VBS registration form does.
Required fields for allergies, medications, and the adults authorized for pickup mean the volunteer at the door has the answer before a child walks out.
Show your policies and photo/video release in the form and collect a parent signature for every child — captured once, at sign-up, not chased down the first morning.
Every registration is a searchable submission, so "who is in the 3rd-grade group and who has allergies?" takes seconds, not a stack of index cards.
Built for your program
Start from the version closest to how your Vacation Bible School signs kids up, then edit the fields in the builder.
Child details, allergies, authorized pickup, t-shirt size, and photo release signed by a parent.
A repeating child section lets one parent add each child — name, grade, allergies, shirt size — on a single form with one signature.
Collect child registrations and parent volunteer roles and availability on the same form.
Add an optional supply fee or suggested donation with card payment at sign-up.
From sign-up to check-in
Makeform turns your program's details into a live VBS registration form with notifications, so sign-ups stop living on a clipboard by the sanctuary door.
Tell Makeform your program name and dates, the grades you serve, and what you must collect — allergies, pickup, photo release, t-shirt sizes.
Adjust the grade and t-shirt options, mark allergy and pickup fields required, and add conditional questions — volunteer roles only when a parent opts in.
Publish the form as a link or embed it on your church site — parents register from a phone, no login or printout required.
Registrations flow to your inbox and Google Sheets — one searchable list of every child, their group, allergies, and who may pick them up.
Form vs template vs printable
A VBS registration template gives you a page to print and photocopy. A generated form collects the same details online, flags allergies, and builds the roster for you.
Field guide
Looking for a VBS registration template? These are the sections that make one work in practice — generate them as a form, then adjust the wording to your church.
Child & grade
The first job is knowing the child and where they belong. Capture identity and grade as structured fields so grouping and name tags come straight from the data, not a pile of handwriting.
Health & safety
The fields that matter most are the ones a volunteer reads at the door. Make allergies, medications, and authorized pickup required so nothing depends on a parent remembering to mention it.
Consent & release
Display your policies and photo/video release above the acceptance fields so a parent reads and signs in one place. The wording is yours; the form makes consent a recorded step, per child.
Logistics & extras
The small stuff that derails a VBS week — t-shirt counts, group sizes, and any fee — belongs in the same form, so you plan from one clean roster.
Related tools
Registration is one step. Spin up the camp, volunteer, and church forms around it from the same AI builder.
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Open toolA standalone parental photo and video consent form for when you need release on its own.
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Open toolFAQ
Short answers for VBS coordinators and children's ministry directors replacing the sign-up clipboard.
A VBS registration form is how a church signs children up for Vacation Bible School. It collects each child's name, grade, and allergies, the parent's contact and authorized pickup adults, a photo release, and a parent signature — so the coordinator has one roster with every safety detail before the first day.
At minimum: the child's name, birth date, and grade; parent or guardian contact; allergies, medications, and EpiPen status; the adults authorized for pickup; a photo and video release; and a parent signature. Many churches also add t-shirt size, group requests, and an optional supply fee.
Describe your Vacation Bible School to Makeform — your dates, the grades you serve, and what you need to collect. It generates the form, you edit the fields, then share it as a link or embed it on your church website. No design or coding needed.
Yes. You can generate the form, edit it, and publish it for free. Paid plans add higher submission volumes and advanced workflow features.
Yes. Use a repeating child section: the parent taps Add another child and fills in name, grade, allergies, and t-shirt size for each one, then signs once for the whole family — one pass, no separate form per child.
Yes. Add required fields for allergies, dietary restrictions, medications, and EpiPen status. The details arrive with each registration, so crew leaders and the check-in table see them before a child is dropped off.
Yes. Show your release wording in the form and collect a yes/no permission plus a parent signature, so consent to use a child's image is recorded per child, at sign-up.
Yes. Add a payment field for a supply fee or suggested donation and accept cards at sign-up, or leave it optional so families give what they can.
A template is a page you print or a layout you edit — the fields as static text. The form is how each parent submits those details online, signs, and lands on your roster. Makeform generates the form; you paste in your church's own policy wording.
They overlap. A VBS registration form is built around a short, church-run program with photo release and authorized pickup front and center. A camp registration form usually adds sessions, cabins, and longer waivers — if you run a day or overnight camp, start from the camp form instead.
No. Publish the form as a public link, embed it on your church site, or share it by email — any parent with the link can register, no login required.
Registrations land in your Makeform inbox and can flow to Google Sheets, Slack, or thousands of apps via Zapier — so you plan VBS from one searchable roster of who is coming and what they need.
Stop running VBS off a clipboard.
