Describe the speaker and their booking criteria. Makeform turns the brief into a request form for organizer contacts, event format, date options, audience, topic, travel, and budget.
Route speaking requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to the speaker, or send it into the builder. The question list previews a useful structure.
Audience
Conference organizers inviting a keynote speaker
Format
Qualification form with date and budget details
Prompt size
261 chars
Example form structure
Qualification form with date and budget details
Organizer and organization contact
Event location, format, and date options
Audience size and attendee roles
Speaking budget and travel coverage
Topic, outcomes, and recording
Suggested routing tags
Keynote requests
Virtual events
Needs review
Ask for alternate dates and the organizer's decision deadline to reduce scheduling follow-up.
Step 1
Request
organizer, event, audience, and topic
Step 2
Qualify
dates, format, budget, and travel
Step 3
Review
speaker team compares fit and availability
Step 4
Respond
next steps begin with shared context
Why a dedicated request form
A generic contact form omits audience, fee, travel, and usage details. A dedicated intake makes opportunities comparable before a call.
Require the details that determine fit: purpose, audience, format, dates, location, deadline, and responsible organizer.
Structured session, budget, travel, and recording choices help the team compare invitations consistently.
Route keynotes, workshops, media appearances, and virtual sessions to the teammate who owns each inquiry.
Built for varied invitations
Use conditional questions to collect only the logistics relevant to each event format.
Capture theme, audience, keynote length, production, budget, travel, and decision dates.
Ask about goals, attendees, confidentiality, recording, executive participation, and procurement timing.
Collect panelists, moderator, theme, prep calls, audience questions, and filming plans.
Record platform, time zone, rehearsal, format, accessibility, replay, and clip plans.
Request workflow
Generate, tailor, and publish the intake, then keep complete requests in one review queue.
Specify the event types, topics, locations, formats, fees, and lead times the team evaluates.
Show travel fields for in-person events, platform fields for virtual sessions, and recording fields for replays.
Share the form on the speaker's website, booking page, media kit, or email reply.
Send submissions where the team reviews fit, checks availability, and prepares a response.
Form vs email vs generic contact page
A clear intake respects organizers and protects the speaker's time by keeping operational questions together.
Field guide
These six sections create a decision-ready request. Match required fields to the speaker's booking process.
Organizer identity
Collect the organizer, organization, role, email, phone, decision-maker, and public event link.
Event basics
Collect event name, purpose, theme, venue, city, and format. Offer keynote, panel, workshop, conversation, and webinar choices.
Audience & outcomes
Ask about audience size, roles, experience, sector, age range, and desired outcomes to clarify fit.
Dates & schedule
Ask for date options, time zone, arrival or login, session window, rehearsal, reception, and decision deadline.
Budget & travel
Separate a currency-aware fee or honorarium range from travel. Ask who books transport, lodging, and local transportation.
Media & requirements
Ask about recording and distribution. Collect promotion, accessibility, stage, microphone, presentation deadlines, and production contacts.
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Open toolFAQ
Answers for speakers, agents, assistants, and booking teams.
It is an intake for inviting a speaker and supplying evaluation details: organizer, event purpose, dates, format, audience, topic, budget, travel, recording, promotion, and deadline.
Include organizer contacts, event details, date options, time zone, location or platform, session format, audience, topic, budget, travel, recording, promotion, accessibility, and deadline.
Yes, when budget affects fit. Ask for a currency and range, then keep the fee or honorarium separate from travel, lodging, and production expenses.
Ask for format first, then use conditional paths. Show venue, travel, lodging, and stage fields for in-person events; show platform, time zone, rehearsal, moderator, and replay fields for virtual events.
Yes. Add preferred and alternate date fields plus flexibility, time zone, session window, rehearsal or reception commitments, and decision deadline.
Yes. Ask about streams, recordings, replays, transcripts, clips, availability period, distribution channels, interviews, and social promotion so the team can review proposed use.
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and collect speaking requests without a submission cap. The paid tier removes the Makeform badge.
Submissions arrive in Makeform and can route to the booking inbox or connected workflow. The team can review fit, check dates, tag status, and follow up with the submitted context.
Make every invitation review-ready.
