Describe the engagements you accept. Makeform turns your brief into a speaker inquiry form covering the event, audience, topic, schedule, format, budget, travel, and next step.
Send inquiries to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your speaking practice, or send it to the Makeform builder.
Audience
Conference teams inviting a keynote speaker
Format
Qualified inquiry with logistics and budget
Prompt size
273 chars
Example form structure
Qualified inquiry with logistics and budget
Organizer and organization
Event date, city, and venue
Audience size and roles
Topic and desired outcome
Speaking budget range
Suggested routing tags
Keynotes
Virtual sessions
Needs details
Ask for the event date, city, time zone, and decision deadline separately. A date without a location or deadline is difficult to assess.
Step 1
Inquire
organizer shares event, audience, and date
Step 2
Qualify
speaker reviews fit, format, and budget
Step 3
Discuss
both sides align on scope and logistics
Step 4
Plan
confirmed details move into event preparation
Better first inquiries
A speaker inquiry form gives every organizer one path and supplies the details needed to judge fit before discussing the engagement.
Required questions capture the audience, topic, outcome, format, date, and budget, so incomplete requests are easier to spot.
Show travel questions for in-person events and platform, rehearsal, captioning, and replay questions for virtual sessions.
Each submission keeps the organizer's brief together, making it simpler to compare requests and route the right ones for follow-up.
Flexible engagement types
Start with the speaking formats on your site, then tailor the questions and choices to each kind of request.
Collect conference theme, audience profile, keynote outcome, running time, venue, fee range, and travel coverage.
Ask about group size, interaction goals, room setup, materials, session length, and whether a series is being considered.
Capture the moderator, other participants, discussion theme, preparation call, editorial angle, and recording plans.
Request a time zone, platform, rehearsal window, captioning setup, Q&A plan, attendance estimate, and replay period.
Build your intake
Describe the work you accept, refine the fields, publish the form, and route each brief for review.
List your topics, formats, audiences, locations, and required engagement details.
Add topic and fee choices, require essential fields, and note flexible dates or formats.
Show venue and travel fields in person; show platform and rehearsal fields online.
Embed or share the form, then route submissions to your review workflow.
Inquiry form vs open email
Email makes organizers guess what matters. A focused form asks what supports an informed first response.
Field guide
These six sections reveal whether an opportunity fits while giving organizers a clear inquiry experience.
Organizer
Capture the organizer's name, role, organization, email, and phone. Ask who owns and approves the engagement.
Event basics
Request the event purpose, date, time zone, city, venue, flexibility, and response deadline.
Audience & outcome
Ask who will attend, their subject familiarity, expected headcount, and intended takeaway.
Session scope
Offer keynote, workshop, panel, interview, or virtual choices, followed by topic, duration, Q&A, and customization.
Budget & logistics
Ask for a budget range, travel coverage, accommodation, transport, equipment, accessibility, rehearsal, and procurement timing.
Media & follow-up
Collect recording, replay, photography, promotion, and press plans, then supporting links and follow-up preferences.
Related tools
Connect the initial inquiry with speaker submissions, invitations, event planning, registration, feedback, and podcast guest intake.
Collect proposed sessions, bios, abstracts, and speaker materials for an open call.
Open toolStructure the other direction of outreach when your team is inviting a guest speaker.
Open toolGather the broader goals, schedule, venue, vendors, and constraints for an upcoming event.
Open toolCollect attendee details after speakers and the event program are confirmed.
Open toolAsk attendees what worked and what could improve after the session ends.
Open toolQualify guest ideas, expertise, talking points, and recording availability for a show.
Open toolFAQ
Practical answers for speakers, agents, and event organizers setting up a better first contact.
It is a structured booking request covering the organizer, event date, audience, topic, format, budget, logistics, and decision timeline. The resulting brief helps the speaker assess fit and respond productively.
Include organizer details, event purpose, date, time zone, location or virtual format, audience, topic, session type, outcome, budget, travel, production needs, recording plans, deadline, and context. Keep only qualification fields you will use.
Usually. A range helps both sides identify practical fit. Also ask whether travel, accommodation, and production sit inside that amount. Provide an explanation field when arrangements vary.
Yes. Branch from a format choice. Show venue and travel fields in person; show platform, rehearsal, captioning, interaction, recording, and replay fields online. Keep audience, topic, and budget shared.
An organizer sends an inquiry to a specific speaker about an engagement. A speaker submission is usually an open-call proposal to a conference. Inquiries emphasize booking fit and logistics; submissions emphasize bios, abstracts, objectives, and proposal materials.
Ask enough for a useful first decision. Group related questions and use conditional paths by format. Keep nuance optional, but consider requiring the date, audience, format, outcome, and budget.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and keep receiving speaker inquiries without a usage cap. The paid tier removes the Makeform badge.
Embed it on the booking or contact page and link from the bio, media kit, and social profiles. Introduce available topics, formats, audiences, and the next step without promising availability.
Turn interest into a complete event brief.
