Describe your event and divisions. Makeform creates a robotics competition registration form for team names, rosters, robot categories, technical details, and contacts.
Send team registrations to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your rules, or send it to the editable Makeform builder.
Audience
Coaches registering teams for a school league
Format
Roster, division, and coach contact form
Prompt size
209 chars
Example form structure
Roster, division, and coach contact form
School, team name, and coach contact
Team members and grade levels
Robot category and division
Event-day accommodation requests
I have reviewed the event rules
Suggested routing tags
Ready for review
Missing technical details
Waitlist
Use separate fields for robot weight, dimensions, power, and radio details so reviewers can compare entries.
Step 1
Register
team, members, contacts, and category
Step 2
Review
division fit and technical details checked
Step 3
Prepare
schedule, pit needs, and updates organized
Step 4
Compete
roster and robot entry ready at check-in
Why structured registration matters
A focused form gives organizers comparable team and robot information before brackets, pits, and review queues are assembled.
Keep the captain, coach, members, and alternate contact attached to one entry.
Offer controlled division or class choices, then reveal category-specific technical questions.
Separate size, weight, power, control, and file fields make missing details easier to spot.
Fits different competition formats
Customize one workflow for a school meet, tournament, technical challenge, or showcase.
Collect school, coach, grade band, roster, category, and event-day requests.
Route entrants with category, weight, dimensions, control method, and robot photo.
Capture hardware, software, autonomy level, team roles, and planned approach.
Ask for exhibit summary, footprint, power, network, arrival window, and media assets.
Registration workflow
Build around how you sort teams, review robots, and prepare the venue.
Specify who registers, available categories, roster size, and required technical details.
Add real divisions and conditional questions for weapons, autonomy, power, or pit space.
Share one link and route new entries to organizers or a planning sheet.
Filter by category, request missing details, and connect updates to each team record.
Form vs email vs generic signup
Choose between a headcount and structured data for divisions, facilities, and review.
Field guide
Six field groups identify the team and robot, support planning, and simplify follow-up.
Team identity
Record a stable team identity and a responsible contact. Keep the sponsoring school or club separate from the team name.
Robot identity
The robot name supports programs; its category drives operations. Use choices from your event rules and one entry per robot.
Technical profile
Ask only for specifications supporting classification, review, or venue planning. Hide specialized questions unless relevant.
Venue planning
Pit and demo requirements affect floor plans. Structured choices group common needs; notes capture unusual setups.
Supporting files
Request uploads only when they help review. State the expected file type, content, and naming pattern.
Rules and updates
Link your rules and collect confirmation. Explain how to submit roster or robot changes before check-in.
Related tools
Pair team registration with event, tournament, contest, and activity workflows.
Register attendees or participants for the wider event.
Open toolCollect team, skill, and project details for a build challenge.
Open toolRegister projects, categories, presenters, and displays.
Open toolCapture entries and categories for other judged contests.
Open toolOffer collaborative sessions or event side activities.
Open toolFAQ
Practical answers for organizers collecting team rosters and robot entries before competition day.
It enters a team and robot in an event, connecting the team name and roster with category, technical details, contacts, files, and planning needs.
Require team name, primary contact, roster, robot name, category, and necessary technical details. Keep planning requests optional and align requirements with your event rules.
Yes. Use a category dropdown and conditional logic. Combat entries can receive weapon questions while autonomous entries receive sensor, platform, and software questions.
Ask for each member's name and role in a consistent roster format. Keep coach or captain contact details in dedicated fields.
Yes. Add uploads for a robot image, design summary, or requested build document. State expected content and naming so files match the correct entry.
Yes. Makeform includes unlimited free forms and responses for generating, editing, publishing, and collecting registrations. The paid tier removes the Makeform badge.
Use consistent dropdown choices for category, weight class, age group, and track. These are easier to filter or send to Google Sheets than free text.
Publish an update route and deadline. Keep the team identifier and contact consistent, record revisions with the organizer's entry, and review major robot changes again if needed.
Give every robot entry a complete team record.
