Describe your conference and review criteria. Makeform builds a presentation proposal form for speaker details, topics, abstracts, outcomes, formats, and bios.
Route presentation proposals to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your event, or send it to the builder. The structure is an example.
Audience
Practitioners proposing educational breakout sessions
Format
Detailed call-for-presentations form
Prompt size
273 chars
Example form structure
Detailed call-for-presentations form
Lead speaker and co-presenters
Session title and 250-word abstract
Three audience learning outcomes
Track, level, format, and length
Speaker bio and headshot
Suggested routing tags
Keynote ideas
Breakout sessions
Needs review
Ask for short learning outcomes separately from the abstract so reviewers can compare audience value.
Step 1
Invite
publish the call for presentations
Step 2
Collect
topics, abstracts, outcomes, and bios
Step 3
Review
compare complete proposals consistently
Step 4
Program
confirm speakers and build the agenda
Why structure matters
Email mixes abstracts, bios, links, and schedules. A presentation proposal form gives every reviewer the same information.
Separate title, abstract, outcomes, track, level, and format fields make proposals easier to compare.
Collect lead speakers, co-presenters, affiliations, bios, links, and headshots once.
Sort by track and format, then route notifications or spreadsheet rows to reviewers.
Built for different programs
Generate the closest event starting point, then edit its labels, choices, and required fields.
Topic tracks, audience level, session length, learning outcomes, and speaker history for a multi-room agenda.
Authors, affiliations, structured abstracts, keywords, disclosure questions, and oral or poster preference.
Plain-language summaries, local relevance, public bios, availability, and practical room requirements.
Team, manager awareness, content sensitivity, recording preference, demonstrations, and equipment requests.
Proposal workflow
Makeform builds the proposal form and organizes submissions for review and program planning.
Specify the audience, open tracks, formats, and information reviewers need.
Set abstract guidance, add tracks, and use conditional questions for each format.
Share one public link with a deadline, required materials, and review timeline.
Route submissions to an inbox or spreadsheet and filter by track and format.
Form vs email vs document
Capture consistent details that reviewers and program planners can use.
Field guide
Use these six sections to collect enough information for content review, speaker coordination, and agenda planning without asking presenters to repeat themselves later.
Speaker identity
Capture every presenter consistently, while keeping public program details separate from private contact information.
Session concept
Pair a concise title with an abstract covering the argument, approach, and scope. Give clear length guidance.
Audience value
Ask who the session serves and what attendees will learn or do afterward. Specific outcomes clarify its value.
Program fit
Track, format, and duration fields support agenda planning. Conditional fields can request format-specific details.
Bio and experience
A short bio establishes subject relevance. Separate headshot and link fields provide program assets without cluttering the abstract.
Delivery needs
Availability, accessibility, room setup, recording, and equipment needs can affect scheduling. Collect them before announcing the agenda.
Related tools
Pair proposals with speaker nominations, registration, and post-event feedback.
Collect research abstracts, authors, affiliations, keywords, and presentation preferences.
Open toolInvite speakers to submit session concepts, biographies, and presentation details.
Open toolLet colleagues or community members recommend potential speakers and explain the fit.
Open toolRegister attendees after the agenda is set and collect practical participation details.
Open toolGather responses and scheduling details when inviting a specific guest speaker.
Open toolAsk attendees about session relevance, delivery, takeaways, and future topics.
Open toolFAQ
Practical answers for conference organizers building a call for presentations.
It is a structured application for pitching a talk, workshop, panel, poster, or demo. It collects the title, abstract, outcomes, audience, format, speakers, and delivery needs for review and planning.
Require speaker contact details, title, abstract, audience, level, outcomes, track, format, duration, and bio. Add co-presenters, headshots, availability, equipment, accessibility, recording, or disclosures when your process uses them.
Match the length to the review: a community talk may need a paragraph, while academic review may need a structured abstract. State the target and collect outcomes separately.
Yes. Start with a format choice, then show format-specific questions. A panel branch can ask for moderator and panelist details; a workshop branch can ask about exercises, materials, and capacity; a poster branch can request an optional figure. Keep shared speaker and topic fields outside those branches.
Use choices for track, level, format, and duration, with separate abstract and outcome fields. Publish selection criteria and route original submissions into your review workflow.
Yes. Add a bio field with a publication-ready length guide and a file upload for the headshot. Explain the intended event-program use near those fields and collect the preferred public name, title, organization, and relevant links separately from private contact information.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect presentation proposals without a form or response cap. The paid tier only removes the Makeform badge.
Close the call, route complete proposals for review, and apply your published criteria. Track format flexibility and scheduling constraints, then notify speakers with clear next steps and deadlines.
Open your call for presentations.
