Describe your event and open decisions. Makeform creates a focused pre event survey for attendee goals, preferences, accessibility, dietary needs, and arrival plans.
Route attendee responses to Google Sheets, Slack, and Zapier.
Sample prompts for your pre event survey
Choose an event, adapt its prompt, and send it to the Makeform builder. Each sample is a starting structure, not a live AI result.
Audience
Registered conference attendees
Format
Five-minute survey with topic ranking and logistics follow-ups
Prompt size
308 chars
Example survey structure
Five-minute survey with topic ranking and logistics follow-ups
What are your top learning goals?
Rank the session topics
Which session formats help you learn?
Do you need any event accommodations?
When do you expect to arrive?
Suggested routing tags
Program priorities
Accessibility follow-up
Logistics review
Ask about choices your team can still act on, with a deadline that leaves time to update the plan.
Step 1
Ask
goals, interests, experience, and open questions
Step 2
Segment
separate program signals from individual needs
Step 3
Plan
adjust sessions, catering, access, and staffing
Step 4
Close
confirm decisions and send useful attendee guidance
Plan with attendee input
Every question should connect to an agenda, venue, catering, communication, or staffing choice your team can still change.
Ranked topics and learning goals show where interest clusters, helping teams assign rooms and sharpen session examples.
Show parking details to drivers, setup checks to workshop participants, and contact fields to people requesting a reply.
Send responses to one sheet and route accommodation or equipment requests to the responsible organizer.
Useful across event formats
Choose questions that reflect what organizers can still change before doors open.
Prioritize tracks, session formats, networking themes, arrival windows, and speaker questions.
Measure prerequisite skills, find practical examples, and check software or equipment readiness.
Collect desired outcomes, discussion priorities, activity comfort, travel, and private logistics needs.
Estimate party sizes, activity interests, transport demand, volunteers, and accommodation requests.
From brief to planning signal
Start with open decisions, generate a focused draft, and connect each answer to an owner and deadline before sending the link.
List what can still change, assign an owner, and set a deadline that leaves time to act.
Give Makeform the audience, format, constraints, desired completion time, and planning information needed.
Remove ownerless questions, make follow-ups conditional, label selection limits, and explain personal requests.
Share the survey, review themes, assign follow-ups, and send updated agenda and logistics details.
Survey timing and purpose
Registration, pre-event research, and post-event feedback answer different questions.
Field guide
Select fields that lead to decisions, explain sensitive requests, and make nonessential questions optional.
Attendee context
Ask for role or subject familiarity only when it changes session level, examples, grouping, or communications.
Goals and expectations
Ask what attendees want to know, do, or decide. Use a priority question plus one open field for unexpected needs.
Content and format
Use rankings for tradeoffs and checkboxes for compatible choices. State selection limits and distinguish interest from attendance commitments.
Access and dietary needs
Invite accessibility, dietary, language, or participation requests. Explain who reviews them and offer a follow-up path.
Arrival and logistics
Arrival, transport, equipment, and side-event estimates guide staffing and quantities. Show questions only to affected groups.
Follow-up and consent
End with the deadline, how answers inform planning, and where questions go. Let attendees explicitly request updates or contact.
Related tools
Separate registration, planning input, and feedback so each form stays focused.
FAQ
Practical answers for event organizers deciding what to ask, when to send it, and how to use the responses.
It is a questionnaire sent before an event to gather attendee goals, preferences, preparation status, and actionable logistics needs while organizers can still adjust the program and operations.
Ask about goals, experience, topics, formats, and questions attendees want addressed. Add relevant arrival, transport, dietary, accessibility, equipment, or optional-session questions. Remove anything nobody can act on.
Work backward from your planning decisions. Leave enough time to collect and review responses, follow up on personal requests, and change the program or logistics. Include a clear deadline and one concise reminder.
Keep it as short as the task allows. State the completion time, group program and logistics questions, and use optional conditional follow-ups. Remove questions that will not change a decision.
General preferences can be anonymous. Accommodation, dietary, equipment, or travel requests may need contact details. Request identity only when individual follow-up is required.
Begin with a routing question, then show details only when relevant: parking for drivers, setup help for unprepared participants, or organizer contact for an accommodation request.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect pre event survey submissions without a response cap. The paid tier removes the Makeform badge.
Assign each question to an owner. Summarize rankings for the program team, route personal requests to the right organizer, track follow-ups, and communicate the resulting agenda or logistics updates.
Plan around the people who will be there.
