Describe your conference, tracks, and review requirements. Makeform creates a poster submission form for abstracts, authors, presenters, topics, and files.
Send poster submissions to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adjust it, or send it to the Makeform builder. Refine the example structure before publishing.
Audience
Researchers submitting posters to a multidisciplinary meeting
Format
Abstract form with author, topic, and file fields
Prompt size
296 chars
Example form structure
Abstract form with author, topic, and file fields
Poster title and subject track
Structured abstract
Authors and affiliations
Presenting author contact
Upload poster draft
Suggested routing tags
New submissions
Review ready
Needs revision
Ask for the presenting author separately from the author list, so schedule notices reach the person who will stand beside the poster.
Step 1
Submit
abstract, authors, track, and files
Step 2
Screen
required details checked for completeness
Step 3
Review
submissions routed by conference topic
Step 4
Schedule
presenters receive decisions and session details
Why structure matters
Email attachments arrive with missing affiliations and inconsistent abstracts. A structured form collects comparable information from every researcher.
Separate background, methods, results, and conclusion fields make incomplete entries visible.
Collect the presenting author separately, with contact details for notices and schedule changes.
Controlled topics help assign submissions to the right reviewers and poster area.
Built for poster calls
Choose the closest call type, then adjust limits, topics, declarations, and uploads.
Structured abstracts, author affiliations, keywords, topic tracks, and a poster draft in one entry.
Degree program, department, adviser details, co-presenters, and setup requests for campus showcases.
Submission categories, anonymized review identifiers, judging materials, and entrant contact details kept organized.
Eligibility screening, a short rationale, completion status, and conditional paths for work submitted after the main deadline.
Submission workflow
Turn committee instructions into a tested form that connects each abstract to its presenter.
Enter the deadline, tracks, abstract headings, limit, files, and declarations.
Make title, abstract, author order, presenter email, and track required. Add helper text with poster dimensions and naming conventions.
Show co-presenter fields only when needed, or stop entries that do not meet a clearly stated late-breaking eligibility condition.
Send authors a receipt and notify the organizer. Export consistent track values for reviewer assignment and session planning.
Form vs email vs document
Drafting outlines help authors, but committees still need structured data connecting the abstract, presenter, and files.
Field guide
These six sections cover review content and post-selection logistics.
Poster record
Collect the full title, submission type, track, and keywords. Controlled choices prevent duplicate track names.
Abstract
Use one response or separate background, methods, results, and conclusion fields. Put the word limit beside the input.
Authors
Collect every author in publication order with their institution. Identify a corresponding contact separately.
Presenter
Identify who will attend, their contact details, availability, and any accessibility or setup requests.
Declarations
Place the committee's disclosure, funding, and publication statements above distinct response fields.
Files & format
State file type, size guidance, dimensions, orientation, and filename pattern before upload.
Related tools
Add abstract intake, registration, review scoring, speaker calls, and event feedback.
Collect structured abstracts and author details before requesting final presentation materials.
Open toolRegister presenters, reviewers, and attendees with consistent contact and session choices.
Open toolGather speaker nominations, expertise, and supporting reasons for another part of the program.
Open toolCreate a repeatable scoring form for reviewers assessing submissions against shared criteria.
Open toolAsk attendees about poster sessions, navigation, relevance, and the overall conference experience.
Open toolRun a parallel call for talks, panels, workshops, or other speaker-led sessions.
Open toolFAQ
Practical answers for conference chairs, program committees, and research symposium organizers.
It is an online form researchers use to propose a conference poster. It connects the title and abstract with topics, ordered authors, presenter contact details, declarations, and files in one response.
Include title, track, keywords, abstract, ordered authors, affiliations, presenter contact, event-specific disclosures, availability, setup requests, and required files. Show deadlines, word limits, dimensions, and upload instructions beside relevant fields.
Many committees review the abstract and request a poster after acceptance. If reviewers need the layout, add a PDF upload and state dimensions, orientation, file naming, and revision rules.
Collect authors in display order with affiliations. Add separate required fields for the presenter's name, email, phone, and availability so schedulers have a direct contact.
Yes. Use a required dropdown or radio field for the primary conference track and, if useful, a secondary topic and keywords. Export those consistent values to your review list or connected sheet. Keep the options aligned with the review committee's actual assignments rather than allowing free-text variations.
You can place the abstract limit in the field label and helper text, then test the form with an entry near that limit. Conditional logic can reveal co-presenter details, track-specific questions, or late-breaking eligibility steps only when relevant. Keep the essential title, abstract, author, presenter, and track fields required for everyone.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect poster submissions without a response cap. The paid tier removes the Makeform badge; it does not unlock additional response capacity.
Show a confirmation that includes the poster title, expected review timeline, and an organizer contact for corrections. Send a receipt to the submitting author and notify the program team. Before review begins, screen for required sections, readable files, author details, and a valid presenter contact without judging the research itself.
Turn your call for posters into organized submissions.
