Describe your market, booth options, rules, and review process. Makeform creates an application for business details, product photos, dates, space needs, and acknowledgments.
Route applications to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your market, or send it to the Makeform builder. The structure is an example, not a live AI result.
Audience
Artists, makers, and small product businesses
Format
Application with category, photos, and booth selection
Prompt size
292 chars
Example form structure
Application with category, photos, and booth selection
Vendor and business contact details
What do you sell?
Product and booth photos
Preferred date and booth size
I have reviewed the vendor rules
Suggested routing tags
New applications
Needs review
Selected vendors
Ask applicants for a product category and booth photos to support category and presentation reviews.
Step 1
Apply
vendor, products, dates, and setup needs
Step 2
Review
organizer compares fit and category mix
Step 3
Select
approved vendors receive next steps
Step 4
Plan
booth assignments and arrival details follow
A clearer application queue
A structured application gives every reviewer the same facts that scattered messages hide.
Capture category, product range, prices, sales channels, and past displays in standard questions.
Collect footprint, utilities, storage, and accessibility requests before drawing the floor plan.
Route submissions where organizers can tag new, reviewing, waitlisted, and selected applicants.
Adapt it to the venue
Keep a common vendor profile, then adjust scheduling, setup, and document questions.
Product categories, handmade-process notes, display photos, and stall sizes help shape a balanced market.
Menu, service method, utilities, waste handling, and organizer-requested documents stay attached to the application.
Date ranges, fixtures, deliveries, staffing, and merchandising plans cover longer storefront stays.
Multi-date selection and new-versus-returning paths reduce repeat questions across a season.
Build the intake
Build questions around the decisions your organizer must make.
Name the dates, audience, categories, booth choices, amenities, and review criteria.
Show food questions only to food vendors, or shorten the path for unchanged returning sellers.
Place deadlines and venue rules beside checkboxes, then alert reviewers when an application arrives.
Publish one link and route responses to the destination your team monitors.
Choose an intake method
Put selection facts in consistent fields before personal follow-up begins.
Field guide
These six sections help organizers assess fit, plan the venue, and send accurate next steps.
Vendor identity
Capture the seller, business, contact details, location, website, and social profiles. Ask whether they are new or returning when it changes review.
Products
Pair a category choice with a product description. Price range and representative items help reviewers spot overlaps.
Presentation
Product and booth images show scale and visual style. Specify whether you need products, the full display, or both.
Space and utilities
Offer supported booth sizes and add-ons. Conditional follow-ups can request wattage, water use, vehicle dimensions, or storage details.
Dates and operations
For a series, list every available date. Add arrival, staffing, delivery, and teardown details when they affect site planning.
Rules and documents
Show your cancellation, setup, cleanup, product, and conduct rules beside an acknowledgment. Request supporting files only when needed.
Related tools
Use these tools for vendor recruiting, registration, onboarding, and fair applications.
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Open toolCollect maker profiles, products, and display information.
Open toolHandle community program or festival registration.
Open toolFAQ
Answers for organizers replacing message threads and emailed documents.
It is an online intake for reviewing sellers for booth space. It covers the vendor profile, products, photos, dates, booth dimensions, utilities, supporting documents, and rule acknowledgment.
Include business contacts, product category and description, prices, photos, date choices, booth size, utilities, and day-of contact. Add conditional questions for food, vehicles, or shared booths.
Use structured choices for category, dates, booth size, and power. Keep open answers for the brand story, products, and display plan. Reviewers get comparable data plus the vendor's own explanation.
Yes. Present open dates as checkboxes, then ask for a first choice if priority matters. A returning-vendor path can collect date selections and only details that changed.
Yes. Add uploads for product images, booth photos, menus, or organizer-requested documents. Specify the files wanted, request only what reviewers need, and set your handling process.
Show a food-specific path when food is selected. Collect menu, service method, utilities, waste plan, vehicle footprint, and requested documents while other vendors skip those questions.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect applications without a response cap. The paid tier removes the Makeform badge.
Confirm receipt and state the review timeline. Route the submission to a shared workflow, tag its status, and send selected vendors booth assignments, arrival details, payment instructions, or onboarding questions.
Turn vendor interest into a review queue.
