Describe your event and create an editable form for child details, allergies, emergency contacts, pickup people, and attendance choices.
Route registrations to Google Sheets, Slack, and Zapier.
Sample prompts for your registration form
Choose an event setup, revise its prompt, or send it to the Makeform builder.
Audience
Families registering children for a church-hosted evening
Format
Family registration with one child profile per submission
Prompt size
275 chars
Example form structure
Family registration with one child profile per submission
Parent or guardian name and mobile number
Child name, birth date, and grade
Allergies and response instructions
Emergency contact name and phone
Who is authorized to pick up this child?
Suggested routing tags
Registered
Allergy review
Pickup updates
Ask for both the child's allergy and the action staff should take, because an allergy name alone is not a usable care instruction.
Step 1
Register
guardian submits child and event details
Step 2
Review
staff checks allergies and care notes
Step 3
Check in
pickup adults and contacts are confirmed
Step 4
Reunite
authorized pickup closes the attendance record
A calmer event night
Give leaders the child-specific details needed to prepare rooms, food, staffing, and pickup lists.
Require names, ages, guardian contacts, allergies, and support notes in consistent records.
Pair allergies with family instructions and safe-food information for staff review.
Keep pickup adults and an emergency contact with each child's registration.
Fits your program
Start with a common registration core, then add your schedule, age groups, meal, and review steps.
Combine ministry details, rooms, ages, activities, and family contacts.
Capture attendance, routines, comfort items, care notes, and pickup people.
Share guardian information while separating each child's care and pickup details.
Flag allergies, accessibility needs, or schedules needing follow-up.
Build your registration
Start with your schedule and care process, then edit questions for families and reviewers.
Provide the date, hours, location, ages, activities, meal, cost, and deadline.
Require contacts, separate siblings, and add allergy follow-up questions.
Publish the link and notify the coordinator about submissions.
Group submissions, resolve gaps, and prepare the pickup list.
Registration methods
Give parents one place to answer and coordinators consistent records.
Field guide
Use these six sections, then adjust fields to match your facility, staffing, activities, and communication process.
Event information
Lead with the host, location, date, hours, ages served, and registration deadline so families can decide whether the event fits.
Guardian and child
Collect current guardian contacts and enough child detail for age grouping. Keep separate care answers for every sibling.
Allergies and food
When a parent reports an allergy, ask for the allergen, exposure details, safe foods, and instructions staff should review.
Care and participation
Invite relevant communication, sensory, mobility, toileting, and comfort notes so staff can prepare activities and rooms.
Emergency contact
Keep an alternate adult's name, relationship, and phone number in the child record if the guardian cannot be reached.
Arrival and pickup
Collect arrival times and pickup adults, explain the handoff procedure, and provide instructions for day-of changes.
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Open toolFAQ
Practical answers for coordinators creating a safer, clearer family signup process.
It is the signup families complete before an organization supervises children for an evening. It combines attendance, child details, guardian contacts, allergies, care notes, emergency contacts, and pickup information in one record.
Collect guardian contacts, child name and age, attendance time, allergies and response instructions, dietary needs, care notes, an alternate emergency contact, and pickup adults. Show the event date, location, hours, ages, activities, and meal above the questions.
Collect shared household information once, but keep a separate profile for each child. Every sibling needs individual age, allergy, food, support, and pickup answers. Use repeated child sections or request one submission per child.
Use conditional questions for the allergen, exposure, relevant signs, safe meal alternatives, and family instructions. Route the registration to a coordinator for review, and contact the guardian when an answer needs clarification.
An alternate adult is useful when the guardian cannot be reached. Ask for the person's name, relationship, and best phone number, and explain when the event team may use that contact.
Yes. Require the names and useful contact details of approved pickup adults. Explain your check-out procedure and how to report a change. Staff should still follow the organization's own identity and handoff process.
Yes. Notify the coordinator and tag answers for allergy review, accessibility follow-up, or pickup questions. Organize submissions in Google Sheets, Slack, or connected apps through Zapier, then clarify incomplete information before the event.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting registrations. The paid tier removes the Makeform badge. Revise and reuse the form for future events without an invented response cap.
Prepare the roster before the doors open.
