Describe your property and standards. Makeform turns them into a hotel inspection form for rooms and facilities, with issue severity, photos, ownership, and follow-up.
Send inspection results to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor its standards, or send it into the Makeform builder. The structure is an example, not a live result.
Audience
Executive housekeepers and floor supervisors
Format
Room-by-room checklist with scores and photos
Prompt size
380 chars
Example form structure
Room-by-room checklist with scores and photos
Inspector, floor, room, and room type
Housekeeping and bathroom standards
Fixtures, controls, and amenities
Photo of failed standard
May this room be released?
Suggested routing tags
Pass
Housekeeping follow-up
Engineering follow-up
Record the location, failed standard, severity, and evidence together so the responsible team receives an actionable finding.
Step 1
Identify
property, room, zone, inspector, and shift
Step 2
Inspect
standard-by-standard checks with evidence
Step 3
Route
severity, department owner, and due date
Step 4
Verify
recheck completed work and close findings
Operational inspections
Identify exactly what failed, preserve evidence, and give the right department enough detail to correct it.
Present cleanliness, function, and presentation standards in a repeatable order, requiring an explanation for Not applicable.
Pair failed items with comments and photos so supervisors can distinguish missing amenities, stains, damage, and setup errors.
Capture severity, department, immediate action, and target date in the same response.
One property, multiple audit routes
Use separate prompts or conditional branches for each hotel zone while keeping a familiar reporting structure.
Inspect housekeeping, bathroom, amenities, controls, furniture, and release status.
Walk lobbies, corridors, elevators, restrooms, entrances, and recreation areas by zone.
Cover storage, service corridors, staff areas, loading access, and housekeeping closets.
Record asset IDs, readings, visible defects, controls, and maintenance references.
Inspection workflow
Make every failed answer produce the context needed for a useful handoff.
Provide the hotel type, areas, frequency, responsible roles, and standards. Separate readiness checks from deeper audits.
Add your room types, zones, assets, and expected conditions. Show evidence and routing questions after a failure.
Share a link or QR code. Group short questions by walking route and place photos beside their standards.
Filter open findings by severity and owner, then record a recheck before closure.
Form vs document vs informal walk
An online form keeps each standard, response, evidence, owner, and due date together.
Field guide
Capture location, result, evidence, corrective owner, and recheck timing.
Inspection identity
Use structured identifiers instead of hiding location in comments. Property, floor, room or zone, inspector, date, and shift make findings sortable.
Observable standards
State observable conditions: linen is clean, the shower drains, the thermostat responds, and the exit route is clear. Avoid broad opinion questions.
Scoring and release
Summarize performance with section scores, but keep the room-release answer explicit so one serious defect remains visible.
Evidence
Require a focused comment and photo after failure. Identify the fixture, surface, room side, or component so the owner can locate it.
Corrective routing
Route findings to the right hotel team. Include priority, assignee, target completion, and an external maintenance reference when used.
Verification
Record the condition after corrective work. Capture verifier, date, result, photo, and any reason the item remains open.
Related tools
Build adjacent room, property, maintenance, incident, and feedback workflows.
FAQ
Practical answers for hotel managers replacing paper room audits and disconnected facilities notes.
A hotel inspection form audits rooms and facilities against defined standards. It records location, inspector, results, failure evidence, severity, corrective owner, and follow-up status.
Include room identity, entry, bed and linen, bathroom, amenities, surfaces, furniture, lighting, television, climate controls, odor, damage, and a final release decision. Tailor checks to your room types.
After a Fail response, require the defect, photo when useful, severity, responsible department, immediate action, and target date.
Yes. Use an area selector and show the relevant room, public-space, back-of-house, or equipment section. Separate forms can simplify very different walking routes.
Yes. Put file uploads beside condition checks. Also require a location note because a close-up may not identify the room, fixture, or component.
Use Pass, Fail, and Not applicable for standards, then calculate section results. Explain exclusions and keep serious issues visible outside the average.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and use the form freely. The paid tier only removes the Makeform badge.
Capture department, assignee, priority, due date, and maintenance reference. Review open items by owner, record verification, and send data to Google Sheets, Slack, or Zapier.
Make every property walk produce a clear next action.
