Describe your show, booth packages, and deadlines. Makeform creates an exhibitor registration form for company details, booth preferences, services, directory copy, documents, and contacts.
Route exhibitor details to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your show, and send it to the builder.
Audience
Companies applying for booths
Format
Application with booth and service choices
Prompt size
273 chars
Example form structure
Application with booth and service choices
Company and primary contact
Preferred booth package
Rank your booth locations
Electrical, internet, and furniture needs
Upload the requested exhibitor documents
Suggested routing tags
New applications
Booth review
Approved exhibitors
Ask for ranked booth choices and acceptable alternatives when space is limited.
Step 1
Apply
company, products, contacts, and booth choices
Step 2
Review
category fit, documents, and space requirements
Step 3
Assign
booth package, location, services, and badges
Step 4
Prepare
directory copy, move-in details, and final contacts
One intake for the show team
Structured fields let operations sort booth needs, marketing use directory copy, and floor teams find on-site contacts without decoding attachments.
Package choices, ranked locations, and acceptable alternatives give the team a next option when requested space is unavailable.
Show electrical, food, or interview details only when an exhibitor's earlier answer makes them relevant.
Tag submissions by status or category and notify the teams handling booths, services, listings, or communications.
Adapt it to the event
Start with the closest event, then add the packages, services, and instructions from your prospectus.
Ranked booth locations, sponsorship add-ons, service orders, badge counts, billing contacts, and company directory copy.
Product categories, sales or sampling plans, demonstrations, utilities, inventory handling, and public-facing brand assets.
Hiring categories, recruiter badges, table packages, interview-room requests, accessibility needs, and careers links.
Portfolio images, production methods, category routing, display setup, space requirements, and reviewer-ready application details.
Registration workflow
Turn an event brief into a publishable application with answers ready for review.
List booth packages, eligible categories, dates, venue constraints, deadlines, furnishings, and optional services.
Add real packages and locations, require key contacts, explain uploads, and reveal service questions when relevant.
Share one link in outreach, on the event site, or inside the prospectus.
Filter by category, booth, or status, then export details for planning, badges, directories, and follow-up.
Form vs document vs inbox
Structured answers are easier to review than emailed PDFs, spreadsheets, and free-form requests.
Field guide
Use these six field groups, adjusted to your event and selection process.
Company and contacts
Separate the organizer, billing contact, and on-site lead so each team knows whom to contact.
Booth request
Offer fixed packages, ranked locations, and alternatives. Keep preferences distinct from confirmed assignments.
Products and activity
Product details help reviewers assess category fit and operations prepare for booth activity.
Services and logistics
Use service checkboxes followed by fields for capacity, schedule, or dimensions.
Documents and confirmation
Explain each upload and request only documents your event reviews.
Directory and promotion
Separate attendee-facing copy and files from internal planning notes.
Related tools
Use focused forms for broader attendee registration, vendors, sponsorships, and adjacent event workflows.
Build a broader registration flow for a trade show audience and event-specific attendee details.
Open toolCollect vendor contacts, offerings, setup details, and operational requirements for fairs and markets.
Open toolCreate attendee sign-up questions, ticket selections, schedules, and contact fields for the event itself.
Open toolHandle conference attendance choices, participant information, sessions, and event logistics.
Open toolGather sponsor interest, package preferences, brand assets, contacts, and activation ideas.
Open toolOrganize participant details for festivals and community events with varied activity types.
Open toolFAQ
Practical answers for show organizers designing an exhibitor application and booth-request workflow.
It collects a company's contacts, booth request, products, venue needs, staff details, documents, and directory assets. It can be an application or booking request; tell exhibitors separately when a booth is assigned.
Require company name, primary and on-site contacts, category, booth request, and essential operational details. Collect uploads and marketing copy later unless reviewers need them immediately.
Ask exhibitors to rank booth numbers, zones, or packages and give alternatives. Label every choice as a preference until your team confirms the assignment.
Yes. Show sampling questions to food exhibitors, activity questions to demonstrators, and load details to exhibitors requesting power. Others skip those paths.
Yes. Add uploads for logos, photos, requested certificates, permits, plans, or portfolios. Give format and filename guidance, and collect only files your team reviews or publishes.
Yes. Makeform includes unlimited free forms and responses. Generate, edit, publish, and collect applications for free; the paid tier only removes the Makeform badge.
Separate booth choices, venue services, directory assets, and badge contacts. Tags, notifications, exports, and integrations help each team use the same submission.
Not always. For reviewed or space-constrained events, call it an application and explain the next step. Send approved booth assignments separately, keeping request and confirmation language distinct.
Replace scattered exhibitor emails with one intake.
