Describe your exhibition and applicant types. Makeform creates a form for artist or vendor profiles, work samples, space requirements, availability, and review details.
Route applications to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, tailor it, or send it into the builder.
Audience
Visual artists applying to a juried exhibition
Format
Portfolio application with artwork details
Prompt size
317 chars
Example form structure
Portfolio application with artwork details
Artist profile and statement
Portfolio or website link
Artwork images
Medium, dimensions, year, and price
Available for the exhibition dates?
Suggested routing tags
Artist applications
Vendor applications
Ready for review
Ask for dimensions, weight, installation method, and power needs; images alone do not show whether work fits the space.
Step 1
Apply
profile, work, dates, and space needs
Step 2
Screen
complete submissions reach the right track
Step 3
Review
jurors compare consistent application details
Step 4
Plan
selected exhibitors move into placement and setup
Why use an application form
One form keeps dimensions, attachments, dates, and decision-critical information together.
Ask artists about work and installation while vendors see booth, utility, and product questions.
Portfolio links, images, proposals, and technical notes stay beside the applicant profile.
Filter structured submissions by category, space, date, or completeness.
Built for different exhibitions
Gallery calls, trade expos, markets, and installations need different evidence and fields.
Statements, artwork images, dimensions, details, and availability for review.
Company profile, product category, booth footprint, utilities, demonstrations, and setup contacts.
Maker story, handmade-product categories, display photos, stall needs, price range, and available dates.
Proposals, dimensions, materials, crew, rigging, power, setup, and removal.
Application workflow
Define evaluation details, generate the form, test each route, and organize complete applications.
State who may apply, what can be shown, key dates, spaces, and required evidence.
Show artist, vendor, or food questions based on earlier answers. Put eligibility before uploads.
Test on phone and desktop, verify uploads and required fields, and check every branch.
Tag application types, notify coordinators, and send structured entries to a shared review sheet.
Form vs email vs generic template
The application method determines whether organizers receive comparable proposals and planning details.
Field guide
Collect enough information to evaluate the proposal and plan the space without turning the first application into a complete production packet.
Applicant profile
Ask for the artist, collective, or business name and one reliable operational contact.
Work or offering
Use repeatable artwork entries for artists and product categories for vendors. Pair captions with uploads.
Space and display
Collect width, depth, height, orientation, wall or floor needs, and visitor clearance before planning layouts.
Technical requirements
Use conditional follow-ups for power, sound, rigging, internet, water, crew, and installation duration.
Dates and guidelines
List exhibition, delivery, installation, opening, and removal windows. Confirm availability and guideline review.
Internal review
Use structured choices for filtering, then review completeness, fit, feasibility, notes, and status separately.
Related tools
Use a focused application tool when your exhibition centers on gallery artists, an open call, market vendors, or general event attendance.
Collect artist profiles, portfolio evidence, and artwork details for a gallery opportunity.
Open toolRun an open call with proposal files, statements, images, and submission categories.
Open toolScreen makers, product categories, display photos, and stall requirements for a fair.
Open toolGather business details, products, booth requests, utilities, and setup contacts.
Open toolRegister artists and organize their contact, discipline, portfolio, and participation details.
Open toolCreate a separate attendee registration path after exhibitors and vendors are selected.
Open toolFAQ
Answers for galleries, fairs, expos, and open calls.
An exhibition application form collects artist or vendor profiles, proposed work or products, images, availability, space needs, and technical details for screening and planning a show, fair, market, or expo.
Collect artist contacts, statement, portfolio link, and a repeatable section per work. Ask for title, medium, dimensions, year, image, display status, and installation notes. Add theme or eligibility questions when they affect selection.
Ask vendors for business details, product categories, photos, price range, booth footprint, utilities, demonstrations, and setup contacts. Use conditional logic so artists receive portfolio and artwork questions instead.
Yes. Add uploads for artwork, product photos, proposal PDFs, floor plans, or supporting documents, with file instructions. Use a portfolio URL for larger bodies of work hosted online.
Require core specifications and use conditional follow-ups. Electricity can reveal voltage questions; sound can ask about level and schedule; suspension can request weight and hanging details. Test every route before opening.
Yes. Begin with applicant type and branch into relevant sections. Keep shared contacts, dates, guidelines, and confirmation outside the branches. Tags can separate artists, makers, food vendors, and commercial vendors.
Yes. Makeform is unlimited free for creating, editing, publishing, and collecting responses with your exhibition application form. The paid tier removes the Makeform badge.
Check completeness, then give reviewers a consistent view of answers and files. Record status internally, contact selected exhibitors, and collect schedules, labels, sales details, or final production information in a follow-up form.
Open your call with a form built for the space.
