Describe the event, venue, audience, and activities. Makeform turns the brief into an event risk assessment form recording hazards, people affected, likelihood, impact, controls, mitigation, owners, deadlines, and a review decision.
Route assessments to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it into the builder. The structure is an example, not a completed review.
Audience
Festival managers reviewing public, vendor, and site hazards
Format
Repeatable hazard register with approval section
Prompt size
398 chars
Example form structure
Repeatable hazard register with approval section
Event, venue zone, and activity
Hazard and who may be affected
Likelihood and impact
Further controls, owner, and due date
Reviewer decision and comments
Suggested routing tags
Needs mitigation
Ready for review
Approved with actions
Ask for an owner and due date beside every control. Unassigned mitigation is difficult to verify before opening.
Step 1
Identify
activities, locations, hazards, and exposed groups
Step 2
Assess
likelihood, impact, and current controls
Step 3
Mitigate
actions, owners, deadlines, and evidence
Step 4
Review
residual risk, decision, and follow-up date
A usable risk register
A useful assessment traces each hazard from discovery through mitigation and review. Structured fields make gaps visible before the event begins.
Record the zone, task, timing, cause, and people exposed instead of collecting a vague list of concerns.
Use the same likelihood and impact choices for every entry, with guidance explaining each score.
Give every mitigation a responsible person, deadline, status, and place to attach evidence.
Adapt to the event
Branch by event type, phase, location, or supplier so reviewers see relevant questions without forcing every organizer through one checklist.
Cover capacity, queues, accessibility, lost-person response, weather exposure, and vulnerable attendees.
Review exits, barriers, staging, tents, power, trip hazards, lighting, and restricted areas by zone.
Assign supplier responsibilities and request plans, contacts, setup methods, and completion evidence.
Document stop, postpone, evacuate, or call-for-help triggers with decision owners and communication routes.
Build the workflow
Generate the structure, align scoring language with your organization, and route completed assessments to the responsible reviewers.
Include venue, schedule, attendance, activities, suppliers, audience groups, and the review route.
Edit categories and define likelihood and impact choices so assessors share the same language.
Show weather questions outdoors, technical questions for productions, and route questions for races.
Notify the event lead, track actions, and schedule another review when the plan changes.
Choose a workable format
A spreadsheet can score hazards, but a form guides organizers and keeps actions attached to owners, deadlines, and review outcomes.
Field guide
These six sections create a reviewable record. Adapt the wording and scoring to your organization, venue, and event plan.
Event context
Give reviewers the operating context and boundaries of the assessment.
Hazard identification
Separate hazards by activity or zone and name who could be affected.
Existing controls
Current precautions provide the baseline for scoring and further action.
Risk rating
Collect likelihood and impact separately with plain-language definitions.
Further mitigation
Pair unresolved risk with a specific task and accountable owner.
Review decision
Let reviewers accept, return, or attach conditions without losing the action trail.
Related tools
Connect risk review with planning, supplier intake, attendance, incident reporting, inspection, and post-event learning.
Collect schedule, venue, audience, suppliers, and operational details.
Open toolGather vendor contacts, setup needs, equipment, and documents.
Open toolRun a documented site inspection during setup or before opening.
Open toolFAQ
Practical answers for organizers building a consistent hazard and mitigation review.
It documents event hazards, who may be affected, controls, likelihood and impact, added mitigation, ownership, and the review outcome. It supports the organizer's process; it does not replace site knowledge or your organization's review procedures.
Include event and assessor details, activity, location, hazard, exposed groups, current precautions, likelihood, impact, further controls, owner, deadline, evidence, residual risk, reviewer comments, and decision. Add relevant questions for weather, crowds, structures, vendors, routes, or equipment.
Use a small defined scale and explain each option. Keep likelihood and impact separate. If you calculate a combined rating, state the method and define which scores require escalation under your process.
Yes. Use one consistent hazard-entry pattern for each activity, zone, or phase. Keep the hazard, score, controls, owner, deadline, and review status together so actions remain connected to their source.
Yes. Conditional paths can show weather and structure questions outdoors, technical questions for performances, and route questions for races. Core scoring and ownership fields stay consistent.
Choose reviewers according to your organization, venue, and plan. This may include the event lead and people responsible for the site, production, suppliers, or specific activities. Record their comments, conditions, decisions, and review dates.
Set triggers such as a venue or layout change, higher attendance, a new activity or supplier, unresolved mitigation, relevant weather changes, or lessons from an incident. Record the version and next review date.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge, so you can use the assessment workflow without a submission limit on the free plan.
Turn identified hazards into owned actions.
