Describe your opening, shift, or handover checks. Makeform creates a daily hygiene check form with staff details, clear answers, corrective actions, and manager review.
Send hygiene check records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a workflow, tailor it to your site, and send the prompt into the Makeform builder.
Audience
Kitchen and front-of-house opening staff
Format
Sectioned opening checklist with exceptions
Prompt size
277 chars
Example form structure
Sectioned opening checklist with exceptions
Date, location, staff member, and shift
Personal hygiene and uniform checks
Handwashing station and surface checks
What needs attention?
Corrective action, owner, and target time
Suggested routing tags
Complete
Attention needed
Manager review
When staff select attention needed, require a corrective action and owner.
Step 1
Identify
staff member, site, area, and shift
Step 2
Check
personal hygiene, supplies, and surfaces
Step 3
Correct
issue, action, owner, and due time
Step 4
Review
manager status and follow-up recorded
A useful daily record
Connect each check to a person, area, time, exception, and corrective action.
Give every opener, closer, or facilities round the same ordered list.
Request notes, photos, an owner, and a target time only for exceptions.
Route exceptions for review and keep open or corrected statuses visible.
Adapt it to the workplace
Replace the sample areas and checks with your own procedures and review rules.
Check personal hygiene, handwashing stations, food-contact areas, and waste points.
Record station practices, clean tools, protective clothing, and exception follow-up.
Track round times, supplies, touchpoints, floors, waste, and maintenance escalation.
Check supplies, shared equipment, linen, waste, and follow-up ownership.
Build the daily workflow
Arrange workplace checks in order and define what happens after an exception.
Specify who checks each area, when rounds happen, and which items belong in each section.
Use pass, attention needed, and not applicable choices. Require identity, location, date, and time.
For exceptions, reveal observation, photo, action, owner, target time, and escalation fields.
Share a link or QR code, then route submissions to an inbox or connected sheet.
Choose a recording method
The right method depends on whether you need a simple reminder or a submission that routes exceptions and preserves follow-up details.
Field guide
Keep checks observable, tie exceptions to an action, and use your site's procedures.
Who and when
Capture enough context to distinguish each shift or round. Use structured site and shift selections so managers can filter submissions consistently.
Personal practices
Use observable questions that match the task, such as workwear, hair restraints, handwashing, and glove changes. Avoid one vague hygiene question.
Areas and supplies
Group checks by the route staff walk: station, sink, restroom, storage, then waste area. A clear sequence makes completion easier.
Exception detail
An attention-needed answer should ask what staff observed, where it occurred, and its internal escalation category.
Corrective action
Separate immediate action from open work, then give the follow-up a responsible person and target time.
Acknowledgment and review
Ask the checker to confirm completion, then give managers separate fields to review open follow-up without changing the original observation.
Related tools
Connect checks to handovers, inspections, incidents, maintenance, and cleaning intake.
Create broader checks for receiving, preparation, storage, service, and closing.
Open toolPass unresolved items and assigned follow-up to the next shift.
Open toolRecord workplace observations outside the hygiene routine.
Open toolCollect service, access, location, and cleaning priorities.
Open toolRoute broken hygiene equipment into a maintenance workflow.
Open toolFAQ
Practical answers for restaurant, food-service, custodial, and facility managers setting up a repeatable daily record.
It records hygiene observations and tasks for a date, shift, site, or area. Checks may cover staff practices, supplies, surfaces, equipment, waste, exceptions, actions, and manager review.
Include staff, area, date, time, and shift; grouped status checks; and conditional exception fields for observations, photos, actions, owners, and target times. Add staff acknowledgment and manager review.
Yes. Conditional logic can reveal issue, photo, corrective-action, owner, and target-time fields after a no or attention-needed answer. Passing checks remain quick.
Yes. Staff can open a published link on a phone or tablet. Place a QR code where rounds begin, and test the form on your team's devices.
Yes. Use required site, area, and shift dropdowns, then show relevant sections conditionally. Separate forms may be clearer when workflows differ substantially.
No. A form records your configured questions and actions; it does not certify compliance or replace requirements, training, inspections, or specialist review. Have the appropriate person approve your checks and escalation steps.
Yes. Makeform provides unlimited free forms and responses. You can generate, edit, publish, and collect checks without a response cap; the paid tier removes the Makeform badge.
Give each exception a status, owner, and target time. Record immediate action, notify the manager, and carry unresolved work into handover while preserving the original submission.
Replace scattered check sheets with one daily workflow.
