Describe your event, tracks, and submission rules. Makeform turns them into a conference proposal form that collects session titles, abstracts, speaker bios, learning outcomes, and scheduling details in a consistent format your review committee can evaluate.
Send proposal submissions to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it to your call for proposals, or send it into the Makeform builder. Each structure is an example you can edit.
Audience
Speakers proposing breakout sessions across several tracks
Format
Detailed call-for-proposals form with track routing
Prompt size
223 chars
Example form structure
Detailed call-for-proposals form with track routing
Session title and public description
Track, topics, and session format
Three learning outcomes
Speaker bio and headshot
Scheduling conflicts and accessibility needs
Suggested routing tags
Keynotes
Breakouts
Panels
Set separate word limits for the public session description and the reviewer abstract; they serve different audiences.
Step 1
Submit
speaker, session, outcomes, and logistics
Step 2
Route
track and format send it to the right reviewers
Step 3
Review
committee compares complete proposals consistently
Step 4
Program
accepted sessions move into scheduling
Why structure matters
Email submissions arrive with different levels of detail. A conference proposal form asks every speaker for the same decision-making information before review begins.
Required fields and visible word limits prompt speakers for the abstract, bio, outcomes, and logistics the committee needs.
Track, topic, and format choices create structured tags that make it easier to divide proposals among qualified reviewers.
Conditional co-speaker sections keep names, bios, emails, and roles attached to the same session proposal.
Built for your program
Start with the format closest to your call for proposals, then change the tracks, limits, and speaker requirements in the builder.
Route keynotes, panels, workshops, and breakouts by track, audience level, and learning outcomes.
Keep anonymized review content separate from author identities, affiliations, and presentation details.
Collect short session pitches, discussion goals, facilitation plans, and willingness to combine similar ideas.
Capture time zones, rehearsal availability, delivery mode, technical needs, captions, and recording choices.
Proposal workflow
Build the conference proposal form around your selection criteria, publish one link, and keep every submission organized for the program committee.
Tell Makeform the conference theme, tracks, formats, audience, word limits, review criteria, and deadline.
Require learning outcomes, reveal co-speaker fields only when needed, and show format-specific questions for panels or workshops.
Share the proposal link on your speaker page and send submitters a confirmation with their session details and next-step timing.
Send submissions to your inbox or spreadsheet, then use track and format fields to organize the committee's queue.
Form vs email vs document
The quality of a session idea matters most, but the intake method determines whether reviewers receive the information needed to recognize it.
Field guide
Each section should answer a real programming question: what the session promises, who will deliver it, where it fits, and what it needs to run.
Session concept
Ask for a concise public description and a fuller reviewer abstract explaining the substance. Separate limits keep both useful.
Learning value
Ask speakers for the intended audience, experience level, and concrete outcomes so reviewers can judge fit and spot overlap.
Program fit
Use controlled choices for track, topics, format, and duration. Structured selections are easy to filter and expose program gaps.
Speaker profile
Collect the lead speaker's bio, role, organization, contact details, and relevant links. Conditional repeating fields keep co-presenters together.
Delivery logistics
Ask about availability, travel or time zone, room layout, equipment, demonstrations, and internet needs before scheduling.
Guidelines & access
Place speaker expectations beside the acknowledgment and invite accessibility requests. Keep recording, travel, and content permissions separate.
Related tools
Pair proposal intake with speaker sourcing and attendee registration forms, using real Makeform tools for each stage.
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Open toolCollect attendee details and registration choices after the session program takes shape.
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Open toolFAQ
Practical answers for conference organizers building a consistent call-for-proposals process.
It is the structured application speakers use to suggest a talk, workshop, panel, poster, or other session. It collects the concept, abstract, outcomes, track, format, speaker details, and delivery needs for consistent review.
Include title, description, abstract, track, topics, format, duration, audience, and outcomes. Add speaker contacts, bio, co-speakers, scheduling conflicts, equipment, accessibility needs, and guideline acknowledgment.
Choose a limit that matches your review process. A short public description plus a longer reviewer abstract gives the committee detail while preserving concise program copy.
Yes. Ask for the format, then show panel questions for the moderator, premise, roles, and panelists. Repeating fields keep every co-speaker attached to one proposal.
Separate anonymized session content from speaker identity and tell submitters to remove identifying details from review files. Test the committee's view before launch to confirm identity fields stay out.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting with your conference proposal form. The paid tier removes the Makeform badge.
Yes. Use a primary-track dropdown and secondary-topic checkboxes. These structured fields help the program team filter submissions, assign reviewers, and find proposals that fit another track.
Send a receipt and review timeline. Check completeness, assign reviewers, record the decision, and request missing logistics before publishing the program.
Open your call for proposals with a clear process.
