Describe your church fair, market, or festival. Makeform creates a church vendor application form for booth requests, products, setup needs, and organizer review.
Send vendor applications to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, adjust the event details, and send the prompt to the builder.
Audience
Local makers and small businesses requesting fair booths
Format
Application with booth size and product review
Prompt size
238 chars
Example form structure
Application with booth size and product review
Vendor and primary contact
What will you sell or display?
Upload product or booth photos
Booth size and equipment needed
Will you prepare or sample food?
Suggested routing tags
New applications
Needs review
Space assigned
Ask vendors to separate booth footprint from table needs, so the layout team can assign spaces without guessing.
Step 1
Apply
vendor, products, booth, and utilities
Step 2
Review
organizers check fit and missing details
Step 3
Assign
space, equipment, and arrival window
Step 4
Coordinate
send setup instructions and updates
Why one application matters
Email threads hide booth dimensions, electrical loads, and duplicate categories. A structured application makes answers comparable before spaces are assigned.
Every applicant supplies the same contact, product, photo, and price details for a consistent review.
Collect footprint, furniture, utility, vehicle, and accessibility needs as sortable fields.
Route submissions into one list and tag applications that need clarification.
Designed for church events
Choose an event type, then adjust categories, booth options, instructions, and uploads.
Gather product categories, photos, price ranges, and display plans.
Branch into menu, preparation, utilities, vehicle, cleanup, and upload fields.
Ask about mission, activities, staffing, sound, and audience.
Collect services, demonstrations, materials, and booth preferences.
Application workflow
Turn event details into a publishable form, then refine how spaces are reviewed and assigned.
Name the event, date, venue, vendor types, booth options, deadlines, and review needs.
Use your real categories and reveal menu, utility, or vehicle questions only when relevant.
Share or embed the form, then confirm the review timeline and next contact.
Send responses to the organizer, group by category, and flag missing information before assignments.
Form vs email vs paper
Event planning depends on sortable answers about products, footprints, utilities, and arrival needs.
Field guide
Use six focused sections so applicants understand what is requested and organizers receive the details needed for review, layout, setup, and communication.
Vendor identity
Separate the public vendor name from the contact responsible for deadlines and setup.
Products and activities
Ask what will be sold, displayed, demonstrated, sampled, or given away. Categories and photos add review context.
Booth footprint
Offer spaces the venue supports and collect tent, trailer, rack, or display dimensions that affect neighbors.
Utilities and access
Power, water, loading, sound, and accessibility can change the floor plan. Collect each need separately.
Organizer review
Match required uploads to the review checklist and hide questions unrelated to that vendor type.
Schedule and guidelines
Put review timing, setup, teardown, cleanup, display guidance, and next-contact details beside confirmation fields.
Related tools
Connect vendor intake with general applications, attendee registration, volunteers, sponsorships, and post-event feedback using real Makeform tools.
Adapt a broad vendor intake to festivals, markets, conferences, and community events.
Open toolReview makers, artwork, product photos, categories, and display requirements for a curated fair.
Open toolCollect attendee details separately from the vendors and exhibitors working at the event.
Open toolRecruit helpers for welcome tables, vendor check-in, setup, cleanup, and parking shifts.
Open toolCreate a separate path for businesses supporting the event beyond a standard vendor booth.
Open toolGather attendee or participant feedback after the fair and improve the next vendor plan.
Open toolFAQ
Practical answers for church staff and event volunteers organizing a fair, market, festival, or community day.
It is an intake for businesses, makers, food sellers, ministries, or nonprofits seeking booth space. It gathers vendor, product, footprint, utility, and setup details for review and venue planning.
Include contact details, products or activities, categories, images, booth size, equipment, utilities, setup vehicle, requested documents, and guideline confirmation. Add conditional questions for food, demonstrations, sound, or trailers.
Yes. Use shared core questions and conditional logic. Food vendors can see menu, preparation, water, waste, and vehicle fields; artisans can see product-image, material, and display fields.
Offer available booth sizes, then ask about tents, furniture, racks, trailers, vehicles, utilities, and placement separately. These are planning inputs, not a promise of a requested configuration.
Yes. Add uploads for product images, menus, booth examples, or organizer-requested documents. Label them clearly and collect only material the review team uses.
Yes. Makeform offers unlimited free forms and responses, including generating, editing, sharing, and publishing. The paid tier removes the Makeform badge.
No. It records an application. State the review timeline and explain that booth assignment and participation details come in a separate organizer response.
Responses can reach the Makeform inbox, Google Sheets, Slack, or Zapier. Organizers can sort by vendor type, track follow-up, and prepare space assignments.
Turn booth inquiries into an organized review queue.
