Describe your campus, ministries, and safety priorities. Makeform creates a church security assessment form with zone checks, observations, photos, ratings, and assigned actions.
Route assessment results to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a starting point, adjust it, and send the prompt to the Makeform builder.
Audience
Safety team members inspecting the full property
Format
Mobile checklist organized by campus zone
Prompt size
279 chars
Example form structure
Mobile checklist organized by campus zone
Which campus zone are you assessing?
Condition, location, and priority
Add a supporting photo
Assign an owner and target date
Suggested routing tags
Needs attention
Action assigned
Ready for review
For every concern, request its location, condition, priority, owner, and target date.
Step 1
Observe
review each space, procedure, and service condition
Step 2
Document
capture location, notes, rating, and supporting photos
Step 3
Assign
name an action owner and practical target date
Step 4
Recheck
confirm progress during the next team review
A usable assessment record
Keep observable conditions, procedures, and follow-up details together.
Group questions by parking, entrances, worship areas, children's rooms, offices, and utilities.
Reveal location, priority, photos, and action fields only for flagged items.
Keep the owner, proposed response, and target date beside the observation.
Adapt it to your setting
Adapt the core form for campus, ministry, service-day, or event reviews.
Review lighting, sight lines, doors, access control, exits, and open spaces.
Document who covers entrances, children's areas, communications, and response roles.
Check contact lists, devices, notification steps, and reporting channels.
Review opening, closing, visitors, child release, evacuation, shelter, and prior actions.
Build your assessment
Reflect your real rooms, service patterns, roles, and response resources.
List buildings, ministry areas, service times, events, assessors, and procedures to review.
Use actual zone names, clear rating choices, and short guidance for consistent answers.
Complete the form on site, adding concise observations and useful photos.
Send results to the safety lead and track flagged items by owner and date.
Choose the right format
Paper and static documents can guide a walkthrough, but an online assessment is easier to complete in multiple locations and easier to sort after the team returns.
Field guide
Start with these six sections, then adapt them to your property, ministries, and policies.
Exterior and approach
Review the route from the property boundary to each entrance, recording exact locations.
Doors and controlled areas
Review who manages entrances and interior boundaries as access changes through the day.
Roles and ministry operations
Capture whether key roles are staffed and volunteers know who receives concerns.
Communication and reporting
Test the tools and steps used to report concerns and update leaders.
Emergency readiness
Separate evacuation, shelter, medical, weather, and reunification checks, with a not-applicable choice.
Priorities and corrective actions
Convert observations into work and distinguish immediate attention from longer-term improvements.
Related tools
Use focused forms for facility access, safety inspections, emergency contacts, incidents, and follow-up alongside the broader church assessment.
Collect the information your church uses to begin its own volunteer screening workflow.
Open toolCreate a focused inspection checklist for recurring facility and equipment observations.
Open toolStandardize requests for access to rooms, offices, equipment areas, or scheduled events.
Open toolRecord what happened, where, when, who was notified, and what follow-up is needed.
Open toolDocument the review, assigned actions, completion notes, and closure decision for an incident.
Open toolMaintain structured contact details for staff, volunteers, or ministry participants.
Open toolFAQ
Practical answers for safety team leads building a consistent assessment and follow-up process.
It is a checklist for documenting campus conditions, procedures, roles, communications, and follow-up needs. It supports a shared review but does not replace church policies, training, or appropriate local expertise.
Cover exterior areas, access, ministry rooms, children's operations, roles, communications, emergency resources, reporting, and corrective actions. Tailor every section to real buildings, schedules, and ministries.
Use consistent choices such as ready, needs attention, not observed, and not applicable. For flagged items, request location, observation, priority, photo, response, owner, and target date.
Yes. Collect each assessor's name and zone, then use consistent ratings. A shared assessment date or review ID groups submissions from one walkthrough.
Yes. Add uploads for photos, maps, or supporting files. Avoid sensitive access codes and unnecessary personal information; still name the location and explain each file.
Choose a cadence that fits your campus. Combine periodic full reviews with shorter service or event checks, and reassess after meaningful changes. Record the next review date.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge.
Send results to the safety lead and relevant owner, then maintain a sortable action list. Revisit priorities, owners, dates, notes, and status during follow-up.
Build a clearer campus review.
