Describe your market, trading dates, and vendor criteria. Makeform turns your brief into an online application that collects business details, product ranges, stall requirements, permits, and supporting files in one review-ready submission.
Send stallholder applications to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a complete prompt, tailor it to your market, or send it to the Makeform builder. The structure shown is an example, not a live AI result.
Audience
Independent makers applying for wooden market stalls
Format
Application with product photos and date selection
Prompt size
406 chars
Example form structure
Application with product photos and date selection
Business and contact details
Product category and price range
Upload product and stall photos
Which dates can you trade?
Stall size and electricity needs
Suggested routing tags
Food and drink
Handmade gifts
Needs review
Ask applicants for exact product categories and photos; a vague description makes it difficult to balance the market mix or spot duplicate ranges.
Step 1
Apply
vendor, products, dates, and documents
Step 2
Review
check fit, range, setup, and evidence
Step 3
Select
balance categories and allocate stalls
Step 4
Onboard
send decisions and next-step details
Applications you can compare
A structured application gives organizers the practical information needed to shape a varied market, plan the site, and follow up with the right applicants.
Collect the same business, product, pricing, and availability details from every applicant so the review team can compare like with like.
Categories, descriptions, price bands, and photos reveal duplicate offers early and help organizers plan a balanced range of stalls.
Capture footprint, power load, water, vehicle access, and accessibility needs before assigning pitches on the market plan.
One form for every stall type
Conditional sections keep a mixed Christmas market application manageable while still collecting specialist details where they are relevant.
Ask who makes the products, which materials they use, the usual price range, and for clear photos of stock and display.
Collect menu, allergens, preparation method, utilities, waste handling, and the documents your organizer has chosen to request.
Route nonprofit applicants to fundraising activity, registration details, space needs, and any community-rate request.
Offer individual days or weekends and let vendors state firm availability instead of untangling dates from email threads.
Build the application
Start with the information your selection and site teams actually need, then edit and publish one link for prospective stallholders.
Tell Makeform the event dates, vendor types, selection priorities, stall options, fees, and practical constraints that should shape the questions.
Refine categories and date choices, then show food, power, gas, charity, or vehicle questions only when an applicant's answers make them relevant.
Share the live form on your website, vendor call, newsletter, and social channels so every application arrives in a consistent format.
Use responses and routing tags to separate product categories, incomplete evidence, and setup needs before selection and stall allocation.
Online form vs email
Email can invite interest, but it leaves organizers copying details into a review sheet. An online form gathers comparable answers and files in one pass.
Field guide
These six sections cover selection, infrastructure planning, and follow-up without asking every applicant irrelevant questions.
Business profile
Capture the trading identity that should appear in your review list and market communications. Keep public-facing brand details separate from the operational contact who will answer organizer questions.
Products
A category alone is rarely enough to judge fit. Ask for a concise range description, representative prices, and images so reviewers can see style, presentation, and overlap with other applicants.
Dates and pitch
Give applicants the actual dates and stall formats available. Structured choices help the team identify full-run traders, fill weekend gaps, and allocate the right footprint.
Utilities and access
Power requests need more than a yes or no. Collect appliance wattage and connection details alongside water, lighting, access, and loading needs so the site team can assess each setup.
Requested evidence
Decide which evidence your event asks vendors to provide, and use conditional logic by stall type. The organizer remains responsible for reviewing whether each submitted item meets its own requirements.
Declarations and review
Explain that submitting is an application rather than a confirmed booking. Ask vendors to confirm the accuracy of their answers and acceptance of the organizer's stated application and selection process.
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Open toolFAQ
Practical answers for organizers preparing a festive vendor call.
It is an online form prospective vendors complete to be considered for a stall. It gathers their business details, products, trading dates, pitch requirements, supporting files, and other information the organizer uses during review and site planning.
Start with trading name, contact details, product categories and description, price range, photos, available dates, stall dimensions, utilities, access needs, and relevant document uploads. Add conditional questions for food, drink, gas, high-power equipment, charities, or vendor-owned structures.
Yes. Use conditional logic so food and drink applicants see menu, allergens, preparation, water, waste, gas, and document questions, while makers see materials, production, product range, and display questions. Everyone still completes the shared business and scheduling fields.
Yes. Add file-upload fields for product images, previous stall photos, insurance evidence, risk assessments, or other items your organizer requests. Label each upload clearly and include an expiry-date field when the date matters to your review.
Yes. Present all available dates as checkboxes, or group them into weekends. You can also ask vendors to rank preferences and confirm whether they will accept partial allocation if every requested date is not available.
Not unless your organizer explicitly chooses that workflow. For an application, state clearly that submission does not itself confirm selection or pitch allocation, and explain when applicants can expect the organizer's decision and next steps.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier removes the Makeform badge.
Use consistent categories and structured choices for product type, dates, and setup needs. Responses can flow to your Makeform inbox, Google Sheets, Slack, or connected apps through Zapier, giving reviewers a shared list for selection and follow-up.
Open your festive vendor call.
