Describe the event partnerships you want to consider. Makeform generates an editable intake form for partner details, audience fit, proposed contributions, roles, assets, timelines, budget context, human approval, and follow-up.
Publish, share, and collect collaboration proposals through one form.
Sample prompts for the builder
Choose a prompt, adapt it to your event, or send it to the Makeform builder to create an editable form.
Audience
Technology companies proposing conference partnerships
Format
Proposal intake with audience fit and promotional commitments
Prompt size
561 chars
Example form structure
Proposal intake with audience fit and promotional commitments
Company, website, and primary contact
Which audience segment does this proposal serve?
Describe the proposed contribution and collaboration objective
Which promotional channels can your team commit?
Upload a media kit, creative brief, or supporting deck
Suggested review tags
Needs review
More details needed
Follow-up ready
Ask each proposer to name a decision owner and separate confirmed commitments from ideas that still need approval.
Step 1
Propose
partner, audience, objective, and contribution
Step 2
Clarify
roles, deliverables, dates, assets, and dependencies
Step 3
Review
event owners assess fit and record a human decision
Step 4
Follow up
next step, owner, and open questions are documented
Why structured intake matters
Collaboration requests often arrive as partial email threads. A structured form gives organizers consistent details while leaving every evaluation and decision with people.
Collect the same partner, audience, contribution, timeline, and budget context from every proposer before review begins.
Ask who proposes the work, who can approve it, and who would own content, logistics, promotion, and follow-up.
Use conditional logic for speaker details, venue needs, file uploads, or exclusivity notes only when they apply.
Common collaboration formats
Generate a focused first structure, then edit the fields and wording around your team’s review process.
Capture audience overlap, channel commitments, creative assets, requested benefits, and campaign owners.
Collect attendee fit, topic relevance, hosts, speakers, guest outreach, venue needs, and decision owners.
Define the program concept, speaker details, content roles, promotion, production requirements, and follow-up.
Document the activation concept, staffing, booth needs, equipment, shipping dates, dependencies, and budget context.
Form workflow
Makeform generates the structure, while your event team controls the questions, publication, access, and every collaboration decision.
Explain the event, intended audience, acceptable collaboration formats, and information your reviewers need.
Customize labels, choices, required fields, instructions, and conditional branches for your actual workflow.
Share or embed the form and use email notifications to alert the people responsible for human review.
Collect structured submissions, request clarification outside the form when needed, and export form data for further work.
Intake options
The form standardizes what partners submit. Your organizers still interpret context, resolve conflicts, and decide which conversations move forward.
Field guide
Collect enough context for a useful review without asking for unrelated or unnecessarily sensitive information.
Partner and contact
Start with the details needed to understand and discuss the proposal. Distinguish the person submitting it from the person who can approve commitments for the partner.
Event and audience fit
Ask for the event, audience, and business context in structured terms. The response should help reviewers understand relevance without pretending to score or verify the proposer.
Contribution and roles
A promising concept is easier to evaluate when contributors state what they would provide and which responsibilities remain open for discussion.
Timeline and dependencies
Collect milestones and dependencies rather than implying that the form schedules the event. Organizers can use the response to continue coordination through their chosen process.
Budget, assets, and conflicts
Budget context and supporting materials can help a human reviewer understand the scale of a proposal. Conflict questions make possible exclusivity issues visible without deciding them automatically.
Review and follow-up
Use internal fields or a separate review step to record the team’s status and next action. Limit access to people who need the responses, request only necessary data, and define an appropriate retention practice for your organization.
Related tools
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Open toolFAQ
Practical answers for event, partnerships, field marketing, and operations teams.
It is an online intake form for organizations proposing to work together on a business event. It collects partner and contact details, audience fit, objectives, contributions, roles, deliverables, timelines, assets, constraints, approval context, success measures, and next steps in a consistent format.
Describe your event and proposal workflow in a natural-language prompt. Makeform generates a starting form structure that you can edit and customize before you publish and share it.
Start with company and contact information, event and audience fit, the collaboration objective, each party’s proposed contribution, roles, decision owners, deliverables, dates, dependencies, logistics, promotion, budget context, supporting assets, conflict notes, current approval status, success measures, and the requested next step.
Yes. Use conditional logic to show relevant follow-up questions. A speaker proposal can open biography and session fields, a venue contribution can reveal logistics questions, and a promotional partnership can ask about channels and asset deadlines.
Yes. Add file upload fields for media kits, presentation decks, creative concepts, speaker information, venue specifications, or other supporting documents needed for human review.
No. The form collects and organizes information; it does not match, score, recommend, verify, or select partners. Your event team should review context, ask follow-up questions, resolve conflicts, and make every decision.
Request only information needed for the proposal, avoid unrelated sensitive data, limit response access to the people involved in review, and set a retention practice appropriate to your organization and event workflow.
You can collect responses, use email notifications for new submissions, and export form data for further review or tracking. Keep final approval notes and next-step ownership clear so the human process remains visible.
Replace scattered partnership pitches with structured intake.
