Describe your exhibition, fair, open call, or market. Makeform creates an artist application form for profiles, portfolio links, artwork images, availability, and display needs.
Route artist applications to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your call, or send it to the Makeform builder. Every suggested structure is editable.
Audience
Visual artists proposing work for a juried group exhibition
Format
Portfolio application with artwork uploads
Prompt size
344 chars
Example form structure
Portfolio application with artwork uploads
Artist profile and contact details
Website or portfolio link
Biography and artist statement
Proposed artwork images and details
Available for the exhibition dates?
Suggested review tags
New
Shortlist
Needs details
Ask for a portfolio URL and separate images of the proposed work so reviewers can assess both clearly.
Step 1
Apply
profile, portfolio, and proposed work
Step 2
Review
complete submissions compared consistently
Step 3
Shortlist
questions resolved and availability checked
Step 4
Coordinate
selected artists routed to event logistics
A clearer open call
Replace scattered email attachments with one record of the artist, proposed work, images, and site needs.
Collect portfolio URLs beside images, captions, medium, dimensions, and availability for each proposed work.
Give jurors consistent facts while leaving long-answer space for each artist's voice and context.
Surface space, power, loading, setup, booth, and date constraints before selection.
Adapt it to the opportunity
Choose the closest call type, then edit its questions, media limits, dates, and criteria.
Statements, artwork, captions, availability, sales status, and installation notes.
Categories, booth photos, pricing, display footprint, power, dates, and guidelines.
Making process, products, table needs, dates, and photos.
Qualifications, samples, team roles, approach, schedule, site needs, and references.
Application workflow
Build around your jury's decisions, publish one link, and route structured applications for review.
Name the venue, eligible media, dates, sample limit, selection factors, booth options, and site constraints.
Edit questions, require essential details, and use conditional paths for different media or participant types.
Share one link for applicants to submit profiles, links, context, and images in one flow.
Send responses to your inbox and connected workflow, tag review status, and follow up from one record.
Form vs email vs generic intake
Applications combine visual work, context, and practical requirements. Keep those pieces connected.
Field guide
Use these six sections as a review packet, keeping only information your team will use.
Artist profile
Collect the applicant's public name, contact, location, website, and biography. For collectives, identify a lead contact and collaborator roles.
Context
Separate the artist statement about broader practice from the proposal for this opportunity. Give each prompt useful length guidance.
Work samples
Connect every image to its title, year, medium, dimensions, sales status, and caption. State file and image limits clearly.
Eligibility
Turn eligibility rules into direct questions about media, geography, career stage, original production, or attendance. Allow applicants to explain edge cases.
Display logistics
Ask about footprint, weight, mounting, power, sound, accessibility, loading, staffing, and setup only when those factors affect placement.
Acknowledgments
Place deadlines, image-use choices, sales terms, attendance expectations, and cancellation procedures beside clear acknowledgments. Never imply guaranteed acceptance.
Related tools
Choose a related tool for a gallery, fair, vendor program, or public event.
Gather artist profiles and exhibition proposals for gallery review.
Open toolStructure submissions for an open call with work samples and context.
Open toolCollect booth, product, category, and availability details from makers.
Open toolReview vendors whose products and operational needs extend beyond art.
Open toolRegister confirmed or participating artists after selection.
Open toolCreate a separate attendee registration flow for the public event.
Open toolFAQ
Answers for gallery, fair, and market organizers.
An artist application form is an online intake for an exhibition, fair, market, residency, or public art call. It connects the artist and portfolio with proposed work, eligibility, availability, and display requirements.
Include artist contact, biography, statement, portfolio link, proposed-work images, captions, medium, dimensions, availability, and display needs. Add pricing, résumé, references, booth, or schedule fields only when reviewers use them.
Yes. Add a website field for the portfolio and uploads for proposed pieces. Explain file limits and required captions so broader practice stays distinct from the submission.
Use a repeated group for each work: image, title, year, medium, dimensions, sales status, and caption. State the maximum clearly, or provide a fixed number of optional artwork sections.
Collect the same required facts, publish the criteria, and separate eligibility checks from qualitative review. Route responses to one workflow with stable statuses and a consistent jury rubric.
Yes. Conditional paths can show artwork and installation questions to artists, while makers see products, pricing, booth, power, and dates. Shared contact and acknowledgment fields remain common.
Yes. Makeform provides unlimited free forms and responses, with no application or response cap. Generate, edit, publish, and collect for free; the paid tier removes the Makeform badge.
Close the call, check missing essentials, and move complete applications through review. Clarify shortlisted entries, then send selected artists a confirmation covering final work, delivery, labeling, and event logistics.
Build a review-ready open call.
