Describe your work-study process and Makeform creates an editable application for student details, availability, position interests, skills, and review routing.
Route applications to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, adapt it, and send it to the builder. Each example can be revised for your institution.
Audience
Students seeking work-study placement across departments
Format
General application with preferences and availability
Prompt size
291 chars
Example form structure
General application with preferences and availability
Student name, campus ID, and contact
Program and academic year
Preferred departments
Weekly availability
Skills and interest statement
Suggested routing tags
Eligibility review
Ready for placement
Follow-up needed
Ask for a campus ID and aid year, but avoid collecting Social Security numbers or bank details in the application.
Step 1
Apply
student details, interests, skills, and schedule
Step 2
Review
financial aid office checks program status
Step 3
Route
qualified applications reach relevant departments
Step 4
Follow up
hiring teams contact students about next steps
A cleaner intake process
Structured intake separates program review from job matching and gives departments consistent applicant details.
Required campus ID, aid year, contact, and academic fields provide the basics for review.
Separate statuses for aid review and departmental selection avoid implying automatic placement.
Preferences and tags route submissions to matching libraries, labs, offices, or programs.
One form, several entry points
Use central intake or focus the form on a department, position group, or returning cohort.
Collect one profile, review program status, and route records to departments.
Add shift, skill, and scenario questions for a specific campus role.
Rank departments and show follow-ups relevant to the student's first choice.
Focus repeat intake on prior assignment, updated schedule, and placement interests.
Application workflow
Turn requirements into clear questions and organize submissions for separate aid and hiring reviews.
Name the aid year, departments, review stages, schedule rules, and required student details.
Add real departments, hour options, program guidance, and remove unnecessary sensitive fields.
Show role-specific questions by department and prior-placement questions only to returning applicants.
Send submissions to financial aid, organize them in a sheet, and notify departments after review.
Choose the intake method
A structured form makes repeatable facts, ranked choices, and review inputs easier to compare.
Field guide
These six sections keep program review, job interest, and hiring decisions separate.
Student profile
Match submissions to student records with name, campus ID, school email, phone, program, and academic year.
Program review
Ask for the aid year and current work-study notice. Treat answers as review inputs, not automatic decisions.
Position interests
List departments or job groups and ask for three ranked choices to support matching.
Availability
Use day and time choices, desired hours, start date, and known breaks based on the student's class schedule.
Skills and experience
Collect relevant software, language, service, lab, office, tutoring, or task experience plus a brief interest response.
Consent and accuracy
Explain who reviews the application, confirm accuracy, and state that applying does not guarantee eligibility, an interview, placement, or hours.
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Open toolFAQ
Practical answers for financial aid offices and campus departments designing a student-friendly intake process.
It collects student identity, aid-year context, availability, position preferences, skills, and experience for campus review. Financial aid staff confirm program status separately while departments consider job fit.
Include name, campus ID, contact, program, aid year, availability, desired hours, ranked departments, skills, experience, and an interest statement. Add accuracy and no-guarantee acknowledgments. Avoid sensitive data unless your institution has an approved need.
Ask whether the student received work-study information, but do not replace staff confirmation. Keep a separate financial aid review status and explain that the application does not determine eligibility.
Yes. Let students rank departments, add routing tags, and organize submissions by choice. Conditional sections can show library, lab, athletics, or office follow-ups only when relevant.
Use a grid for days and time blocks, then ask about weekly hours, start date, and breaks. Tell students to answer from their current class schedule and report changes.
Yes. Add an optional resume or role-specific file upload. Do not request financial aid records when authorized staff can review status through an existing campus process.
Yes. Makeform includes unlimited free forms and responses for generating, editing, publishing, and collecting applications. The paid tier only removes the Makeform badge.
No. It gathers review information, but applying does not guarantee eligibility, an interview, a role, placement, or hours. State the next step, such as aid review followed by possible department contact.
Replace scattered emails with one consistent intake.
