Describe your remote-work policy. Makeform creates a request form with employee details, dates, reason, availability, equipment needs, and manager routing.
Route requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a starting prompt, tailor it, and send it to the Makeform builder.
Audience
Employees requesting an occasional remote day
Format
Short request with manager routing
Prompt size
295 chars
Example form structure
Short request with manager routing
Employee, department, and manager
Requested work-from-home dates
Reason for the request
Working hours and availability
Equipment or access needed
Suggested routing tags
New requests
Manager review
Decision sent
Ask separately for the requested dates and the employee's working hours; a date range alone does not show when colleagues can reach them.
Step 1
Request
employee proposes dates, hours, and reason
Step 2
Assess
manager checks coverage and responsibilities
Step 3
Decide
conditions and status are recorded
Step 4
Review
recurring arrangements get a follow-up date
Why use a request form
One structured form captures dates, coverage, availability, and equipment so managers can compare complete requests.
Separate fields distinguish a single day, temporary date range, and recurring schedule.
Employees identify meetings, site work, and handoffs that may need reassignment.
Keep the request, decision, conditions, and review date together.
Useful for different arrangements
Choose a request pattern, then adjust its questions and routing.
Keep the form short: dates, reason, working hours, availability, affected commitments, and manager.
Collect remote weekdays, office days, start date, collaboration plan, and review date.
Document the start, end, location, time zone, contact plan, coverage, and equipment for a defined period.
Show handoff fields only when a request affects on-site tasks, shift coverage, equipment, or customer meetings.
Request workflow
Describe the policy, edit the fields, and route complete requests for review.
Choose occasional, temporary, or recurring requests and state what managers need.
Require dates and manager email, then show coverage or equipment fields when relevant.
Send submissions to the manager or HR with requested dates visible.
Track the decision, conditions, and follow-up date for recurring arrangements.
Form vs email vs document
A policy sets expectations; a form captures one employee's proposed dates, work, and coverage.
Field guide
Collect enough context for a useful decision without asking employees to repeat information their manager already has.
Employee and routing
Use structured employee, team, role, and manager fields. Make the reviewer obvious in every notification.
Dates and schedule
Capture the pattern and dates. Recurring arrangements also need weekdays, office days, normal hours, and a review point.
Reason and work plan
Separate the reason from the work plan covering deliverables, communication, and responsibilities.
Coverage and handoffs
Show conditional questions for office coverage, physical tasks, customer visits, or equipment duties.
Location and resources
Ask where the employee will work and what they need. List only resources your organization provides.
Decision and follow-up
Record status, conditions, notes, and follow-up date so the outcome stays tied to the request.
Related tools
Use focused forms for agreements, policy acknowledgment, schedule changes, leave, and employee feedback.
Document the agreed schedule, communication expectations, resources, and review points after a request is accepted.
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Open toolFAQ
Practical answers for HR teams, managers, and employees setting up a remote-work request process.
It lets an employee propose remote work with dates or a recurring schedule, reason, hours, availability, on-site responsibilities, coverage, location, and equipment needs, then routes the request for review.
Include employee, role, manager, arrangement type, dates, recurring weekdays, reason, working hours, contact method, affected site duties, coverage, location, time zone, and resource needs. Add a review date for ongoing arrangements.
Yes. Use an arrangement-type choice and conditional sections. One-day requests need a date and coverage check; recurring requests need weekdays, office days, start date, collaboration plan, and review date.
Collect the manager's work email and route the submission appropriately. Put the employee, dates, and arrangement type in the notification.
That depends on your policy. If needed, ask for concise context separately from the work plan, which should cover hours, availability, responsibilities, collaboration, and coverage.
Yes. Show conditional sections by department, role, request type, or affected on-site duties. Teams can receive different coverage, system-access, or equipment questions.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses with your form. The paid tier removes the Makeform badge.
Send the response to a manager or HR workflow. Record status, adjusted dates, conditions, the decision date, and a future review date so the outcome stays connected to the request.
Replace incomplete remote-work messages with one clear request.
