Describe your website intake process. Makeform creates a request form for staff to submit the affected URL, exact change, files, deadline, and priority before work reaches the web queue.
Route website requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it, or send it to the Makeform builder. Each example shows a practical intake structure.
Audience
Staff requesting copy, link, or image updates
Format
Focused edit request with replacement content
Prompt size
229 chars
Example form structure
Focused edit request with replacement content
Requester and department
Current page URL
What should be replaced?
Upload approved assets
Desired publish date and priority
Suggested routing tags
Content update
Design change
Urgent review
Ask for both the current page URL and the exact replacement copy. A request like ‘refresh this page’ cannot move directly into production.
Step 1
Submit
URL, exact change, assets, and owner
Step 2
Triage
impact and deadline determine priority
Step 3
Build
web team completes and reviews the edit
Step 4
Close
requester checks the published result
Clearer website intake
Messages often omit the URL, approved copy, or deadline. Structured intake gives the web team a consistent starting point.
Require the URL, change category, current and replacement content, and attachments so the team can estimate the work.
Ask who is affected and what date matters, separating a broken visitor path from a wording preference.
Keep the requester, approver, assets, and final URL connected to one record.
Requests your team receives
Use conditional questions to keep simple edits short and gather technical or launch details only when needed.
Capture current wording, replacement copy, link destinations, approval, and the page section.
Collect screenshots, references, desired outcome, responsive needs, and brand assets.
Ask for reproduction steps, browser, device, screenshots, expected behavior, and visitor impact.
Record launch timing, calls to action, tracking, redirects, owners, and expiration dates.
Build the workflow
Start with the information needed to understand, schedule, complete, and confirm a website change.
Tell Makeform who submits requests, which changes you handle, which approvals matter, and how priority works.
Add branches for content, design, bugs, new pages, and tracking so only relevant questions appear.
Send responses to the shared inbox or Slack and carry structured fields into a connected workflow.
Use the owner, target date, and final URL to confirm the published update.
Form vs email vs ticket
A form collects a consistent brief before the team schedules work in its existing system.
Field guide
These six sections give the web team enough context to understand the request, judge urgency, find approved materials, and return a result to the right person.
Requester and ownership
Collect the requester, department, business owner, and final approver so the team knows who answers questions and signs off.
Location and scope
Require the current URL. For a new page, ask where it belongs and which page is the closest model.
Requested change
Ask what exists, exactly what should change, and the desired outcome. Paste replacement copy into the form instead of giving general direction.
Files and dependencies
Attach images, documents, or screenshots. Record any launch, system, or stakeholder that must be ready before publication.
Timing and priority
Collect a preferred date, hard deadline, and impact of delay. An impact explanation gives triage better evidence than an urgent checkbox.
Review and completion
Confirm content approval at submission, then record the published URL. The requester can compare the result with the brief.
Related tools
Connect change intake with forms for projects, content, design, and visitor feedback.
Collect scope, reason, owner, timing, and impact for changes beyond the website.
Open toolDocument requested scope changes, dependencies, and approval for an active project.
Open toolGather topic, audience, search intent, target page, and review details for content work.
Open toolStructure design discovery around goals, brand direction, functionality, and references.
Open toolInvite visitors to report confusing content, navigation issues, and page-specific feedback.
Open toolGive internal teams a general entry point for new projects that need initial scoping.
Open toolFAQ
Practical answers for web leads creating a consistent intake process for staff.
It is structured intake for a page change, new content, design edit, bug fix, or campaign update. It keeps the URL, exact request, owner, assets, timing, and priority in one submission.
Collect requester, department, URL, change category, exact instructions, replacement copy, attachments, business reason, approver, preferred date, deadline, priority, and impact. Use conditional fields for bug or campaign details.
Define each level and require an impact explanation. Critical may mean a broken visitor path; low may mean an improvement without a fixed date. The web lead can adjust the submitted priority.
Yes. Branch from a change-type question. Ask for final copy on content requests, references on design work, and device, browser, reproduction steps, and screenshots on bugs.
Yes. Add uploads for approved images, documents, screenshots, or recordings. Include a text field for replacement copy so the main instruction is readable without another file.
Require the URL, exact change, owner, timing, and priority explanation. Add examples and ask whether copy and assets are final. Conditional questions keep simple requests short.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and use this intake form without a response cap. The paid tier removes Makeform branding.
Responses arrive in your Makeform inbox. You can notify the web team by email, connect submissions to Google Sheets, post them to Slack, or send the structured request into another workflow through Zapier.
Give every website change a complete brief.
