Describe the property and inspection stage. Makeform creates a walkthrough inspection form with room-by-room checks, photos, deficiency notes, priorities, and accountable next steps.
Route inspection findings to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a property workflow, edit its prompt, or send it to the Makeform builder.
Audience
Property managers inspecting a unit between occupants
Format
Room-by-room condition form with photos
Prompt size
359 chars
Example form structure
Room-by-room condition form with photos
Property, unit, inspector, and date
Condition of each room and fixture
Describe and photograph deficiencies
Priority, owner, and target date
Inspector acknowledgment
Suggested routing tags
No action
Repair needed
Urgent follow-up
Ask for one photo and one location-specific note per deficiency; a generic failed status rarely gives a contractor enough detail to estimate the repair.
Step 1
Identify
property, area, inspector, and visit stage
Step 2
Observe
condition checks, notes, readings, and photos
Step 3
Assign
priority, responsible party, and due date
Step 4
Verify
follow-up visit and closure status
Useful findings, not checkmarks
Record where an issue was found, what it looks like, who owns the response, and when it needs review.
Reuse one condition scale while showing relevant checks for each room or system.
Keep notes, measurements, and photos attached to the item they describe.
Require priority, owner, target date, and status for every flagged item.
Adapt the walkthrough
Adjust areas, ratings, and routing to match the building and team.
Record condition, keys, meters, damage, and photos at turnover.
Log punch locations, trades, correction dates, and verification status.
Check common areas, exterior conditions, leaks, fixtures, and maintenance needs.
Document reviewed work, exceptions, photos, correction owners, and review dates.
Build the inspection workflow
Name the spaces and decisions, generate the structure, then test the form on the actual route.
Name the visit type and list the rooms, systems, and participants.
Edit the rating scale and show deficiency fields only when attention is needed.
Preview the inspector's route and test room names, photos, and repeated issues.
Publish, share with inspectors, and route submissions for review and assignment.
Choose the right record
Walkthroughs move quickly. The collection method determines whether findings become usable assignments or an afternoon of matching photos to handwritten comments.
Field guide
Start here, then add building-specific checks and familiar terminology.
Visit context
Structured identifiers distinguish each visit and group findings by property, unit, phase, or contractor.
Area checklist
Organize by room, zone, or system. A predictable route reduces skipped areas and duplicate notes.
Condition rating
Use plain statuses such as acceptable, monitor, repair needed, and urgent review, with definitions for consistent use.
Deficiency detail
Name the room, asset, exact location, observed condition, and useful measurement. Avoid a failed checkbox without context.
Assignment
For every open finding, capture the response, owner, priority, and due date.
Closure
End with open items and a review step. Define what any acknowledgment means in your process.
Related tools
Connect the general inspection to turnover checks, focused property reviews, maintenance intake, and equipment observations.
Create a broader property condition review with sections matched to the building.
Open toolDocument room condition, fixtures, keys, and starting photos when occupancy begins.
Open toolUse an apartment-focused checklist for detailed unit condition entries.
Open toolGive occupants a separate path for reporting repair needs between walkthroughs.
Open toolRecord completed work, technician notes, materials, and remaining actions.
Open toolInspect site or building equipment with asset-specific condition checks.
Open toolFAQ
Answers for property managers designing inspection workflows.
It is a structured record for a property visit. It guides room or system checks and records conditions, deficiencies, photos, assignments, and follow-up dates.
Include property, unit, inspection type, date, inspector, areas accessed, condition, deficiency location and description, photos, priority, owner, target date, and follow-up status. Add readings, keys, or trades when needed.
Yes. Let the inspection type show relevant conditional sections: starting photos, keys, and readings for move-in; common-area maintenance for routine visits; comparison notes and turnover actions for move-out.
Arrange sections in the inspector's physical route. Reuse one condition scale, and reveal fields for description, photo, priority, assignee, and due date only when an item needs attention.
Yes. Put file uploads beside each deficiency so images stay with the finding. Request a wide location photo and close detail when both help the reviewer.
Repeat issue fields for location, category, description, photo, priority, owner, date, and status. Keep ready to verify separate from closed so a reviewer confirms the correction.
Yes, when you need a record of who reviewed the submission. Clearly state whether the signature acknowledges attendance, receipt of findings, or another step defined by your organization.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge.
Leave the walkthrough with assigned next steps.
