Describe your villa and guest requirements. Makeform creates a villa booking form for stay dates, party details, preferences, and an acknowledgment that each submission is a request, not a confirmed reservation.
Send villa booking requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your property, or send it to the builder. The structure is an example, not a live availability result.
Audience
Couples and families requesting a direct stay
Format
One-page request with dates and party details
Prompt size
295 chars
Example form structure
One-page request with dates and party details
Lead guest name and contact details
Preferred check-in and check-out
Adults, children, and children's ages
Arrival time and special requests
I have read the house rules
Suggested routing tags
New requests
Dates to check
Guest follow-up
Call it a request until you check availability and send a separate confirmation.
Step 1
Request
guest chooses dates and shares party details
Step 2
Review
owner checks availability, fit, and policies
Step 3
Quote
guest receives rates, extras, and next steps
Step 4
Confirm
accepted stay is recorded separately
Why use a booking request form
Unstructured inquiries often omit dates, party size, or contact details. A form collects the facts needed for review together.
Require dates, adults, children, and ages before review to reduce incomplete inquiries.
Show conditional questions for children, events, transfers, pets, or concierge services only when relevant.
Route submissions for review while keeping requests distinct from confirmed reservations.
Built around the stay
Different properties need different details. Keep the core request familiar and add only what affects suitability or preparation.
Collect preferred and alternate dates, guest composition, and contact details.
Ask about children's ages, infants, room needs, accessibility, and the lead guest responsible for communication.
Offer optional chef, transport, grocery, housekeeping, and activity interests.
Reveal visitor, event, noise, catering, and setup questions only when the purpose of stay calls for them.
From prompt to request queue
Collect what you need to assess the dates and group, then explain the next step.
Name the occupancy, stay, child, pet, visitor, and event details that affect approval.
Add your check-in window and rules. Show family or event questions conditionally.
Share the form on your site and notify the owner or reservations inbox.
Review dates, occupancy, preferences, and policies. Send rates and record confirmation separately.
Inbox vs template vs online form
The form supports availability review; it does not replace confirmation.
Field guide
Use each section to assess availability, suitability, or preparation. Label optional extras and explain the next step.
Lead guest
Identify the person responsible for the request. Country and contact preferences can support communication and arrival planning.
Dates
Separate check-in and check-out fields support calendar review. Alternate dates preserve interest when the first choice is unavailable.
Guest composition
Separate adults, children, and infants. Ask ages only when they affect rooms, equipment, or property rules.
Stay purpose
Ask the stay purpose, then conditionally cover visitors, suppliers, setup, noise, or event permission.
Preferences and extras
Offer transfers, chef service, groceries, activities, or housekeeping as requests, not confirmed services.
Policies and next step
Show key rules near an acknowledgment and state that availability, price, and confirmation follow review.
Related tools
Add registration, inquiry, or accommodation tools where your process needs another stage.
Start with a general booking-request flow for dates, contacts, and preferences.
Open toolAdapt a similar accommodation request for cabins, lodges, and nature stays.
Open toolCollect room and stay details for a hotel-style reservation workflow.
Open toolGather guest information in a distinct registration step after a stay moves forward.
Open toolHandle broader questions from prospective guests, renters, or property clients.
Open toolOrganize reservation information for short-term rental guests and hosts.
Open toolFAQ
Practical answers for owners and property managers collecting direct stay requests.
It collects a guest's dates, contact details, party composition, preferences, and policy acknowledgments. The owner reviews availability and follows up with rates and confirmation steps.
Include guest contact, check-in and check-out, adults, children and ages, and requests. Add alternate dates, bedrooms, transfers, or event questions when relevant. Label optional services.
Not in a request workflow. State near the submit button that availability, rates, and reservation details are reviewed and confirmed separately.
Yes. Add alternate date fields or a flexibility question so the owner can suggest another available window.
Yes. Conditional logic can reveal child, pet, visitor, or supplier questions only when the guest's answers make them relevant.
Present transfers, chef service, groceries, housekeeping, and activities as interests. Say availability and prices follow review so a checkbox is not mistaken for confirmation.
Yes. Makeform provides unlimited free forms and responses. The paid tier removes the Makeform badge.
Submissions arrive in Makeform results and can flow through configured email, Slack, Google Sheets, or Zapier connections. Statuses such as new, quoted, or confirmed keep requests distinct.
Collect complete stay requests from the start.
