Describe the vehicles you buy or appraise, and Makeform creates an online vehicle valuation form for owners to submit identity, registration, mileage, condition, service history, photos, and quote preferences in one organized request.
Route valuation requests to email, Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a complete prompt, adapt the details, or send it to the Makeform builder. The listed structure is an example rather than a live valuation.
Audience
Dealership teams qualifying trade-in requests
Format
Multi-step appraisal intake with photo uploads
Prompt size
554 chars
Example form structure
Multi-step appraisal intake with photo uploads
Owner contact and postcode
Registration or VIN
Make, model, trim, year, and mileage
Condition, history, and warning lights
Exterior and interior photos
Suggested routing tags
Ready to appraise
Needs more photos
Specialist review
Ask separately about mileage, service history, warning lights, accident repairs, and cosmetic damage. A single condition rating hides information an appraiser needs.
Step 1
Identify
registration, VIN, specification, and ownership
Step 2
Document
mileage, history, condition, and clear photos
Step 3
Review
appraiser checks gaps and market-relevant details
Step 4
Quote
team follows up with a provisional valuation
Better valuation requests
A useful quote depends on more than registration and mileage. Structured questions expose specification, ownership, records, damage, and selling intent before a salesperson starts chasing details.
Required identity, mileage, condition, and history fields give every appraiser the same starting point while conditional sections handle electric, modified, classic, or non-running vehicles.
Ask for labeled exterior, interior, odometer, dashboard, tire, and damage images so reviewers can match visible condition to the owner's answers.
Capture sale timing, location, preferred contact method, and missing-document flags so the right dealership or specialist can respond with context.
Built for buying teams
Start with the closest example, replace its terminology and options, then publish a form that reflects how your team reviews vehicles.
Combine appraisal details with the owner's desired replacement vehicle, buying timeline, and preferred branch.
Use a guided mobile sequence that explains which angles, documents, and dashboard readings the seller should upload.
Add provenance, originality, restoration, matching-number, modification, and supporting-document fields for specialist review.
Collect standardized unit details, maintenance evidence, depot location, operating status, and disposal dates from fleet contacts.
Form-building workflow
Generate the structure, replace generic options with your own requirements, test the evidence path, and share the finished vehicle valuation form.
Tell Makeform whether the form supports trade-ins, direct purchases, specialist cars, or fleet units, plus the locations and team receiving submissions.
Edit dropdown options, make registration and mileage required, label each photo angle, and show relevant follow-ups for fuel type, damage, or non-running status.
Submit a clean vehicle and a damaged or modified one. Check that owners can say a document is unavailable and that reviewers still see what needs follow-up.
Share or embed the form, notify the appraisal inbox, and send structured submissions to the spreadsheet or workflow your buying team already uses.
Intake method comparison
Registration and mileage may start a conversation, but condition, records, specification, and photos explain why apparently similar vehicles need different review.
Field guide
These six sections capture the facts a reviewer needs to qualify a quote request. Adjust the depth to the vehicle type and explain why each upload matters.
Owner and intent
Start with contact details, location, relationship to the vehicle, preferred communication, and expected selling date. Ask whether the request is a trade-in, sale, fleet disposal, or information-only appraisal.
Vehicle identity
Registration alone may not communicate every option or market-specific specification. Collect VIN when available and let the owner confirm make, model, trim, year, body style, transmission, fuel type, and drive type.
Mileage and use
Capture current mileage and an odometer image, then ask about duty cycle, number of owners, import status, storage, and whether mileage is supported by service or inspection records.
History and documents
Ask what maintenance, registration, title, inspection, warranty, invoice, and key records are available. Provide an honest unavailable option rather than forcing an owner to upload something they do not have.
Condition and faults
Use specific questions for body, paint, glass, wheels, tires, cabin, warning lights, mechanical behavior, accident repairs, water damage, modifications, and whether the vehicle starts and drives.
Photos and confirmation
Label the required angles so owners know what a reviewer needs: each side, front, rear, cabin, dashboard, odometer, wheels, cargo area, engine bay where relevant, and close-ups of every declared defect.
Related tools
Connect valuation intake with inspections, repair requests, service bookings, rental enquiries, and formal quote workflows.
Create a consistent walk-around and operational inspection for vehicles needing hands-on review.
Open toolCapture reported faults, symptoms, damage, and repair requests after appraisal or purchase.
Open toolCollect vehicle, service, scheduling, and customer details for workshop bookings.
Open toolBuild booking and vehicle-detail intake for a rental workflow rather than a purchase quote.
Open toolGather requirements and contact details when the request extends beyond vehicle appraisal.
Open toolCreate a guided calculator experience when your team has defined pricing inputs and rules.
Open toolFAQ
Practical answers for dealerships, vehicle buyers, appraisers, and fleet disposal teams.
A vehicle valuation form is an online questionnaire an owner or fleet contact completes when requesting an appraisal or purchase quote. It organizes vehicle identity, mileage, specification, ownership, history, condition, photographs, location, and selling intent so a reviewer can assess the request and identify missing evidence.
At minimum, require contact details, location, registration or VIN, make, model, trim, year, mileage, fuel and transmission type, ownership or finance status, service and accident history, known faults, overall condition, selling timeline, and useful photos. Add vehicle-specific questions only when relevant.
This generator builds the information-collection form; it does not by itself supply live market data or guarantee a price. Your appraisal team can review submissions, connect its own data source or workflow, and send a provisional quote. Clearly explain that the submitted details may need verification or physical inspection.
Request clear daylight images of the front, rear, both sides, interior, dashboard, odometer, wheels and tires, cargo or load area, and any included equipment. Ask for close-ups of scratches, dents, corrosion, warning lights, or repaired areas. Specialist vehicles may need engine-bay, underside, ID-plate, and document photos.
Use conditional questions when the owner selects electric or hybrid. Ask for battery variant, displayed range or state-of-health evidence if available, charging cables, charging faults, warranty documents, and battery repair history. Avoid presenting owner-entered battery information as independently verified.
Yes. Begin with a valuation-purpose question and show relevant sections for each route. Trade-ins can ask about the replacement vehicle, direct purchases about collection and payment timing, and fleet disposals about depot, unit count, maintenance schedule, branding, equipment, and operational status.
Yes. Makeform is unlimited free for creating, editing, publishing, and collecting form submissions. The paid tier only removes the Makeform badge, so you can run the complete valuation intake without a trial, response cap, or premium feature gate.
Explain where to find the VIN and odometer, use examples for condition questions, label every required photo angle, and let owners disclose unavailable documents. Add a final summary or accuracy confirmation, then state that quotes are provisional until the vehicle and records are reviewed. Specific prompts make gaps easier to spot without implying verification.
Turn appraisal enquiries into reviewable submissions.
