Describe the vehicle records your team needs. Makeform creates an editable form for VIN, make, model, ownership, mileage, condition, and files, ready to share with owners or drivers.
Route vehicle records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it, or send it to the builder. Each field outline is an example.
Audience
Vehicle owners requesting a trade-in review
Format
Lead intake with vehicle specifications and photos
Prompt size
289 chars
Example form structure
Lead intake with vehicle specifications and photos
Owner name and contact details
VIN, year, make, model, and trim
Mileage, condition, and known issues
Upload vehicle and odometer photos
Preferred contact method
Suggested routing tags
Needs VIN review
Documents received
Ready for follow-up
Ask owners to copy the 17-character VIN from the dashboard or registration and upload a clear reference photo when transcription errors matter.
Step 1
Identify
VIN, plate, year, make, model, and trim
Step 2
Describe
use, mileage, ownership, condition, and assignment
Step 3
Document
registration, insurance, odometer, and vehicle photos
Step 4
Route
send a complete record to the right team
Cleaner vehicle intake
A structured vehicle information form keeps VINs, photos, and driver notes together in a consistent submission.
Require key identifiers, then offer controlled choices for fuel, use, ownership, and condition.
Use conditional paths for financing, damage, warning lights, or additional drivers.
Send submissions to an inbox or sheet for team review.
Built around the job
Start with the closest use case, then edit its fields and routing.
Capture trade-in specifications, mileage, condition, desired vehicle, and photos.
Gather identity, use, garaging, drivers, and documents for staff review.
Connect a VIN and plate to an asset ID, department, driver, and due dates.
Collect symptoms, warning lights, recent work, and timing before service.
Build the intake
Describe the record, review the questions, and publish the intake.
Name the audience, required details, and next step.
Group identity, specifications, use, condition, driver, and document fields.
Clarify VIN format and show follow-ups for damage, financing, or drivers.
Share the form, then route each completed record.
Choose the intake method
Choose based on whether staff need a casual answer or repeatable record.
Field guide
Start with these six sections, then tailor them to your records.
Owner or driver
Capture contact details, then clarify whether the respondent is the owner, policyholder, driver, employee, customer, or representative.
Vehicle identity
VIN and plate fields distinguish similar vehicles. Explain where to find the VIN and collect plate jurisdiction separately.
Specifications
Year, make, model, and trim form the baseline. Add color, class, capacity, fuel, or equipment when relevant.
Use and mileage
Record odometer and primary use. Add annual mileage, garaging location, or operating region when relevant.
Condition and history
Separate mechanical symptoms from cosmetic condition. Reveal timing, warning, repair, or collision questions when an issue is reported.
Documents and photos
Keep reference files with the response. Specify useful pages or views and avoid unnecessary documents.
Related tools
Pair the core information record with focused forms for inspection, repair, service, insurance intake, driver evaluation, or vehicle use.
Create a consistent walk-around checklist for condition, safety items, mileage, and photos.
Open toolCollect repair requests, symptoms, approvals, parts notes, and status details for a specific vehicle.
Open toolStandardize inspections across multiple assigned assets, drivers, departments, or locations.
Open toolGather appointment details, requested work, mileage, symptoms, and access instructions before service.
Open toolRequest vehicle, policyholder, driver, use, and supporting document information for staff review.
Open toolCollect driver, vehicle, schedule, and acknowledgment details when an organization lends a vehicle.
Open toolFAQ
Practical answers for dealerships, insurers, service teams, and fleet managers planning a structured vehicle intake.
It collects identity, specifications, ownership, use, condition, driver, and document details about a vehicle. Teams use the record for sales, insurance, fleet, or service workflows.
Start with contact details, VIN, plate and jurisdiction, year, make, model, trim, mileage, ownership, use, and condition. Add asset IDs, garaging, service history, files, and photos when needed.
Label a dedicated field for the 17-character VIN, explain where to find it, and ask respondents to review it. A dashboard, door-label, or document photo can provide a reference for staff.
Yes. Dealerships can emphasize trim, condition, ownership, and photos. Insurers may ask about use, garaging, drivers, and documents. Fleets can prioritize asset ID, assignment, location, mileage, and due dates.
Yes. Add uploads for relevant registration, insurance, service, odometer, dashboard, exterior, or interior files. Label each upload with the view or page the reviewer needs.
Yes. Conditional logic can reveal financing, damage, commercial-use, or additional-driver fields only when relevant.
Yes. Makeform offers unlimited free forms and responses, including generation, editing, publishing, and collection. The paid tier removes the Makeform badge.
Route the response to sales, insurance staff, a fleet coordinator, or a service advisor. Add a review status and retain the submission reference in connected work.
Replace scattered vehicle details with one intake.
