Describe the property and visit. Makeform creates a unit inspection form with room ratings, photos, readings, keys, safety checks, signatures, and repair follow-up.
Send inspection records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. The displayed structure is an example.
Audience
Leasing staff and incoming residents
Format
Room-by-room checklist with photos and acknowledgment
Prompt size
276 chars
Example form structure
Room-by-room checklist with photos and acknowledgment
Property, unit, resident, and inspection details
Room and fixture condition
Describe existing wear or damage
Upload condition photos
Staff and resident acknowledgment
Suggested routing tags
Move-in
Move-out
Repairs needed
Use the same condition scale at move-in and move-out for a direct comparison.
Step 1
Identify
property, unit, visit type, and inspector
Step 2
Walk
room-by-room condition, systems, and safety
Step 3
Document
ratings, notes, readings, and photos
Step 4
Route
repairs assigned and inspection record stored
A consistent inspection record
Guide every inspector through the same rooms, keep evidence beside each item, and expose unresolved work.
Group finishes, fixtures, appliances, and cleanliness by room so staff do not skip areas.
Keep ratings, notes, and photos together to preserve context for each exception.
Capture severity, trade, assignee, access, and target date for a usable maintenance handoff.
Built for the inspection moment
Keep common fields consistent, then adapt checks and outcomes to the visit.
Record existing wear with the incoming resident, issue keys, note readings, and acknowledge the starting condition.
Review the same areas, separate cleanliness from damage, record returned keys, and define turnover work.
Check leaks, detectors, appliances, HVAC, pests, and visible concerns during scheduled visits.
Give supervisors a pass-or-correct checklist before a vacant apartment is marked ready for the next resident.
Inspection workflow
Build around your units, test the mobile flow, and route each completed record.
Name the unit types, rooms, inspection purpose, condition scale, participants, and evidence your team needs.
Add property-specific fixtures and reveal notes, photos, severity, and repair details only when an item needs attention.
Walk a sample unit, check labels, and remove questions staff cannot answer onsite.
Notify the property team and connect submissions to the maintenance workflow.
Form vs document vs camera roll
A reusable online form standardizes the questions while leaving room for unit-specific evidence and repair decisions.
Field guide
These six sections help staff identify the visit, evaluate the apartment consistently, support findings, and turn exceptions into clear next actions.
Visit identity
Identify the inspection purpose because move-in, move-out, routine, and turnover visits lead to different decisions.
Room condition
Follow the physical route and separate condition from cleanliness so worn is not confused with dirty.
Systems and safety
Add observable operating checks and an unable-to-test choice so unanswered items are visible.
Evidence
For worn, damaged, or failed items, reveal notes and a labeled photo request.
Follow-up
Capture who reviews the issue and when, while preserving the original observation.
Closeout
Finish with status, comments, readings, and the acknowledgments your process needs.
Related tools
Build focused checklists for handoffs, property-wide visits, resident requests, and maintenance follow-up.
Focus the initial walkthrough on existing condition, room notes, and resident acknowledgment.
Open toolBuild a dedicated arrival inspection with property details and condition evidence.
Open toolGive residents and staff a clear list of move-out tasks and return steps.
Open toolCover common areas, exterior elements, or broader property condition in one walkthrough.
Open toolCollect resident-reported issues with location, urgency, access details, and photos.
Open toolDocument completed work, materials, observations, and remaining action after repairs.
Open toolFAQ
Practical answers for property managers standardizing apartment walkthroughs.
It is a structured apartment walkthrough record. It identifies the unit, visit, and participants; guides the inspector through rooms and systems; captures ratings, notes, and photos; and records follow-up. Adapt it for move-in, move-out, routine, or turnover inspections.
Include unit identifiers, visit type, date, inspector, attendance, room condition, cleanliness, systems, detectors, notes, photos, overall status, and follow-up. Move-in and move-out forms often add keys and readings. Turnover forms need pass-or-correct decisions, assignees, priorities, and dates.
Arrange sections in walking order and repeat the same scale and item labels. Check finishes, doors, windows, fixtures, and cleanliness in each room. Define a short scale and include not applicable and unable to inspect so missing information stays visible.
Yes. Conditional logic can reveal notes, severity, and a photo upload after damaged, failed, or needs correction is selected. You can also request labeled overview photos during move-in or move-out.
Yes. Ask for inspection type and show relevant sections conditionally. Keep room names and condition scales identical, then show keys issued at move-in, keys returned at move-out, and the appropriate repair or cleaning decisions.
For failed items, add action, priority, trade, assignee, target date, and access fields. Notify the property team and connect submissions to a sheet or workflow. Assign someone to turn each finding into the required work order.
Yes. Makeform provides unlimited free forms and responses, including generation, editing, publishing, and reuse. The paid tier removes the Makeform badge. Review questions, labels, access wording, retention practices, and property procedures before use.
Add resident acknowledgment, signature, and comments when they fit your process. Explain the acknowledgment in your own wording and allow disagreement or absence to be noted. Have the responsible property team review signature and record procedures.
Give every walkthrough the same structure.
