Describe your training and reporting needs. Makeform creates a training report form for session details, attendance, outcomes, and assigned follow-up actions.
Send training reports to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your program, or send it to the Makeform builder.
Audience
HR coordinators documenting new-hire training
Format
Session report with roster and follow-up
Prompt size
357 chars
Example form structure
Session report with roster and follow-up
Trainer, department, date, and location
Which onboarding modules were delivered?
Registered, attended, and completed totals
How well did participants understand the material?
Follow-up action, owner, and due date
Suggested routing tags
Completed sessions
Follow-up needed
Attendance issues
Separate registered, attended, completed, and passed counts. Those figures answer different operational questions and should not share one attendance field.
Step 1
Identify
session, trainer, cohort, and objectives
Step 2
Reconcile
roster, attendance, completion, and scores
Step 3
Evaluate
outcomes, gaps, feedback, and exceptions
Step 4
Act
owners, due dates, and next-session changes
One report after every session
Connect the planned session, attendance, demonstrated learning, and next actions in a format HR can compare.
Keep registered, present, completed, and passed statuses distinct, with a roster that identifies no-shows and unfinished requirements.
Record delivered objectives and how learning was checked through scores, demonstrations, or facilitator observations.
Give each recommendation an owner, due date, affected cohort, and priority for coaching or program changes.
Adapt to the training model
Keep core fields consistent and tailor questions to the selected delivery method.
Record venue, materials, participation, arrival issues, and the attendance roster.
Capture platform issues, joining records, breakout activities, engagement, and shared resources.
Use program, cohort, module, and session identifiers to group reports across a sequence.
Track assigned learners, attendance, completion, assessment status, absences, and retraining actions.
Reporting workflow
Give trainers a structured path from session facts to accountable follow-up.
Name the course, audience, delivery mode, objectives, assessment, reviewer, and cohort or vendor fields.
Edit labels and add conditional paths for incidents, failed assessments, absences, or follow-up needs.
Share the report soon after delivery, with sections for roster totals, observations, and actions.
Compare delivered hours, attendance, results, and gaps, then route exceptions to the responsible owner.
Report form vs informal summary
Consistent fields make attendance, outcomes, and follow-up comparable across trainers and cohorts.
Field guide
Use these six sections, tailoring the depth to your program and reporting decisions.
Session identity
Stable identifiers tell reviewers what was delivered and distinguish repeated sessions.
Plan and delivery
Compare intended objectives with topics covered, and explain any agenda change.
Attendance
Use totals for summaries and roster-level status for targeted follow-up.
Learning outcomes
Separate trainer observations from assessment method, threshold, score summary, and limitations.
Experience and exceptions
Summarize recurring questions and feedback themes, and route incidents separately.
Recommendations and actions
Structure each action with its issue, response, owner, deadline, priority, and completion check.
Related tools
Use the session report as the operational record, then pair it with forms for attendance, participant feedback, completion, and future training needs.
Collect participant reactions, useful topics, facilitator feedback, and suggestions after a workplace session.
Open toolMaintain a participant attendance record that can be reconciled with the trainer's submitted totals.
Open toolRecord completion acknowledgments separately when a program needs a participant signoff step.
Open toolEvaluate course content, pacing, materials, and instruction through a structured learner questionnaire.
Open toolIdentify skills gaps and learning priorities that should shape the next training plan.
Open toolBuild a broader employee training intake or record using an established Makeform tool.
Open toolFAQ
Practical answers for trainers, learning teams, and HR coordinators setting up consistent session reporting.
A training report form is a structured post-session record. It identifies the course, trainer, cohort, delivery, attendance, topics, results, exceptions, and follow-up, giving program owners a consistent view across sessions.
The trainer completes the report to document delivery and outcomes. Participants complete feedback about their experience. Use both for an operational account and learner perspective, but do not treat feedback as assessment results.
Keep registered, attended, completed, absent, and passed totals separate. For individual follow-up, add a roster with status, late arrival, early departure, absence reason, and make-up requirement. Reconcile totals with the roster.
List the objectives and how they were evaluated. Record the assessment method, any threshold, aggregate result, strengths, and gaps. Keep facilitator observations separate from scores and note incomplete assessments.
Yes. Add program, course, module, cohort, and delivery-mode dropdowns. Conditional paths can show venue prompts in person or platform prompts online. Stable identifiers help group repeated sessions.
Give each action a description, owner, due date, priority, affected cohort, and review date. Actions may cover make-up training, coaching, content revision, equipment, or a facilitator debrief.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge.
Ask for it soon after the session. If assessments are graded later, collect session facts first and results through your team's defined follow-up process.
Make every session easier to review.
