Describe your tours and departure schedule. Makeform turns the brief into a tour booking form with dates, party size, traveler details, special requests, and a clear summary.
Route new tour requests to email, Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose an example, adapt it, or send it into the Makeform builder. Each structure is a starting point, not a live availability result.
Audience
Travelers reserving places on daily city walks
Format
Compact booking request with departure choice
Prompt size
281 chars
Example form structure
Compact booking request with departure choice
Which walking tour would you like?
Choose a departure date and time
How many adults and children?
Lead traveler contact details
Accessibility or dietary requests
Suggested routing tags
New booking requests
Private tours
Needs follow-up
Ask for adults and children separately when age changes capacity, equipment, or pricing; one party-size number can hide important details.
Step 1
Choose
tour, departure, and preferred date
Step 2
Count
adults, children, and participant details
Step 3
Review
operator checks capacity and requests
Step 4
Confirm
traveler receives the next booking step
A cleaner reservation intake
A generic contact form buries dates, headcounts, and special requirements. A focused form collects them consistently.
Present route, package, language, and departure choices clearly.
Separate adults, children, or names when ages and equipment affect planning.
Keep contacts, schedules, pickup notes, and requests in one submission.
Fit the tour you actually sell
A scheduled walk needs fewer questions than a private itinerary. Generate the closest pattern, then edit it.
Tour, departure, party counts, lead contact, and preparation notes.
Dates, pickup, itinerary interests, languages, and detailed requests.
Coordinator, ages, chaperones, transport, accessibility, and invoicing contact.
Participant ages, equipment sizes, emergency contact, and acknowledgment.
Build the booking flow
Give Makeform the operational details, then refine the questions, choices, instructions, and routing.
Name the experiences, date pattern, and party details that affect planning.
Replace sample routes, require essential questions, and add relevant follow-ups.
Write a clear completion message and route each submission to the person who reviews that tour, region, or group type.
Test the public form and verify dates, counts, and notes arrive clearly.
Choose the right workflow
Match the wording to what happens after submission. If capacity or payment is handled elsewhere, say so clearly.
Field guide
Use these six sections to reduce follow-up. Ask only for information your team uses to review or prepare the request.
Tour choice
Start with the tour, route, package, or language option. Add a duration or meeting-area note when names are similar.
Date and departure
Use date and time fields instead of free text. For custom tours, an alternate date provides a fallback.
Party composition
Separate guest categories when ages, seats, equipment, or route suitability change the preparation.
Lead traveler
Collect one primary contact. For groups, add the organization and coordinator role.
Needs and preparation
Invite notes about mobility, diet, language, pickup, or equipment only when they affect preparation.
Review and next step
Show a request summary, your arrival or cancellation wording, and whether review, payment, or confirmation follows.
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Open toolFAQ
Practical answers for tour operators replacing scattered reservation emails with structured requests.
It is an online form for choosing an experience and sending the details an operator needs: tour, departure, date, party size, lead traveler contact, participant needs, and the requested next step.
Start with tour, date and time, adult and child counts, and lead traveler contact. Add names, ages, pickup, accessibility, diet, language, or equipment sizes when they affect preparation.
Yes. Put tours in a dropdown, then show relevant follow-ups. A private tour might ask about itinerary and pickup, while a scheduled walk needs a departure, party size, and contact.
Use separate number fields for relevant categories such as adults, children, and infants. Ask for names or ages only when needed for manifests, equipment, or planning.
Only if your workflow supports immediate confirmation. If staff must check capacity, guides, vehicles, or pricing, call it a booking request and say it will be reviewed.
You can design around a payment step, but setup depends on pricing and availability. If totals vary, verify the calculation and inventory flow before calling a reservation complete.
Yes. Makeform is unlimited free for generating, editing, and publishing your tour booking form. The paid tier removes the Makeform badge, so you can start with the full form flow before deciding whether you want unbranded presentation.
Add an optional field for mobility, dietary, language, pickup, or equipment needs. Route follow-up to the right person without implying every request is automatically confirmed.
Turn tour interest into complete booking requests.
