Describe how your team records time, and Makeform turns it into a focused time tracking form for dates, projects, tasks, hours, breaks, billable status, and notes.
Send submitted time logs to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt its details, or send it to the Makeform builder. The field list previews a practical structure.
Audience
Small teams submitting a weekly record
Format
Weekly form with daily hour entries
Prompt size
259 chars
Example form structure
Weekly form with daily hour entries
Employee, department, and week ending
Project and task
Start, end, and break time
Total hours and billable status
Work summary and confirmation
Suggested routing tags
Ready for review
Needs clarification
Approved time
Ask for hours by task instead of one weekly total when you need to understand where project time went.
Step 1
Choose
worker, client, project, and task
Step 2
Record
date, time, breaks, and total hours
Step 3
Explain
completed work, blockers, and billable status
Step 4
Review
manager checks, clarifies, and approves
Clearer time records
A useful time log connects every duration to a person, date, project, and task, making missing context visible before review.
Required project, task, date, duration, and summary fields prevent unexplained hour totals.
A status field separates client work from administration, rework, training, and other non-billable time.
Route submissions to a project lead and keep clarification connected to the original entry.
Flexible for small teams
Start with daily, weekly, project, or field reporting, then edit the choices and instructions for your workflow.
Collect weekly hours, breaks, project codes, task notes, and total confirmation.
Record client, deliverable, duration, and billable status for later review.
Offer a mobile flow for job site, times, breaks, overtime, and delays.
Use consistent categories so exported entries group cleanly.
Setup workflow
Define the record your business needs, inspect the generated fields, and publish one clear submission path for employees or contractors.
Name the submitters, projects, time increment, breaks, overtime, rates, and billing choices.
Add real clients and projects, explain the summary, and mark required details.
Show scope or overtime explanations only when needed.
Share the link, notify reviewers, and send records to a connected workflow.
Choose the right collection method
A form adds structure without everyone editing the same grid.
Field guide
Use these six field groups to create records that workers can complete quickly and owners can review by person, project, task, or date.
Person and period
Identify the worker and reporting period. Use a week-ending date for weekly reports and a work date for individual entries.
Client and project
Use dropdowns for active clients, projects, job sites, or cost centers. Add an explained Other path for unexpected work.
Time details
Choose start and end times with breaks or a direct hours field. Explain totals so unpaid breaks are not counted twice.
Work record
Ask for completed tasks, deliverables, or progress. Define the detail needed for a useful client-facing work record.
Billing classification
Require billable status. When rates differ, collect a rate code or service type instead of asking workers to calculate charges.
Review and exception
Identify the reviewer. Request overtime reasons, correction notes, or blockers conditionally so routine entries stay concise.
Related tools
Build a weekly timesheet, submission or approval step, expense report, project request, or attendance form using existing Makeform tools.
Create a weekly employee record organized around days, projects, tasks, and hour totals.
Open toolGive managers a consistent place to review submitted periods, note corrections, and record a decision.
Open toolCollect a completed timesheet and its reporting period, notes, and supporting attachment in one flow.
Open toolCollect work-related purchases, dates, categories, receipts, and explanations alongside time reporting.
Open toolStandardize new project intake before workers begin logging hours against an assignment.
Open toolRecord attendance events separately when you need presence information rather than task-level hours.
Open toolFAQ
Practical answers for owners, team leads, freelancers, and contractors setting up a clearer hour-reporting process.
It is a repeatable way for an employee or contractor to report when they worked, their hours, the relevant project or task, and what they completed. Each submission follows the same structure.
Include the worker, date or week, project, task, times or duration, breaks, total hours, billable status, and work summary. Add overtime, rate code, attachment, blocker, and reviewer fields when needed.
Daily entry preserves details when tasks change often. Weekly submission reduces form frequency but can produce vague summaries. Choose a rhythm the team will follow, and use per-task entries when project allocation matters.
Yes, when both report the same core details. Conditional questions can show contractor billing fields or employee overtime fields. Separate forms may be clearer when review processes differ.
Yes. Collect multiple dated entries weekly or use a short per-task form. Weekly flows are convenient; individual entries can be easier to route and group. Test either format on a phone.
Specify times, durations, or both. Explain breaks and rounding, separate regular from overtime hours, and request total confirmation. Use project dropdowns and route unclear exceptions to a reviewer.
Yes. Makeform provides unlimited free forms and responses for generating, editing, publishing, and collecting entries. The paid tier removes the Makeform badge; it is not required for submissions.
Entries can stay in the Makeform inbox or move to connected workflows such as Google Sheets, Slack, or Zapier. Consistent project and task choices help exported records group cleanly.
Make every reported hour easier to understand.
