Report intake
Preserve the original concern.
Record when the concern arrived, who reported it, and their own account before interpretation.
- Reporter role and contact method.
- Date, location, and channel.
- Exact words, actions, and affected people.
Free threat assessment form builder
Free AI Threat Assessment Form Generator
Describe your setting and review process. Makeform builds a structured threat assessment form for reports, sources, findings, actions, and follow-up.
- Unlimited free forms and responses
- Editable before publishing
- Conditional follow-up questions
- Built for team review records
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Sample prompts for the builder
Choose a prompt, adapt it, or send it to the builder. Each example suggests structure; it does not complete an assessment.
Prompt ready4 formats
Audience
School safety team members
Format
Multi-section review with source and follow-up fields
Prompt size
336 chars
Brief qualitySends to builder
Example form structure
Multi-section review with source and follow-up fields
Prompt exampleEditable in builder
Report source, date, and channel
Short answerFirst ask
2
Exact words or behavior reported
Long answer
3
Information sources reviewed
Checkboxes
4
Team findings and rationale
Long answer
5
Action owner and review date
Date & time
Suggested routing tags
New report
Team review
Follow-up due
Separate direct observations from secondhand reports. Record a source and date for every entry.
Step 1
Receive
capture the report, source, time, and immediate context
Step 2
Review
assemble records, interviews, observations, and team input
Step 3
Plan
document findings, safeguards, owners, and deadlines
Step 4
Reassess
record changes, completed actions, and the next decision
Structured team review
Turn scattered reports into an organized review record.
A threat assessment form supports consistent documentation. Reviewers still apply their process, judgment, and escalation procedures.
Facts tied to sources
Capture exact statements, conduct, dates, witnesses, and attachments. Label each source to distinguish secondhand reports from observations.
Relevant follow-ups
Conditional logic opens access, target, timing, or immediate-danger detail only when triggered.
Team decisions
Document participants, information considered, rationale, measures, and the next review date.
Adapt to your setting
One builder for four points in the workflow.
Generate the stage you need, then match wording, routing, and required fields to your protocol.
Report intake
Record what happened, when, where, who may be affected, and follow-up contact.
Team assessment
Organize sources, context, protective factors, findings, and rationale.
Action planning
Assign steps, owners, target dates, and next-review criteria.
Reassessment
Log new facts, completed actions, changes, and the reason for revising or closing the plan.
Build the workflow
From a plain-language brief to a review-ready form.
Makeform creates the field structure; your team decides procedures, access, response, and judgment.
01
Describe the process
Name reviewers, intake channels, review factors, escalation language, approvals, and follow-up cadence.
02
Edit fields
Use neutral wording, separate facts from interpretations, and add conditional detail.
03
Set access and routing
Choose recipients and notifications. Limit case information to authorized people.
04
Test the workflow
Run a fictional scenario, check branches, and confirm owners, due dates, and review fields.
Documentation approaches
Choose a record that supports careful human review.
Online forms improve collection and routing, but do not replace emergency procedures, corroboration, team review, or judgment.
Approach
What it captures
Best read
ApproachUnstructured email or notes
What it capturesA narrative may arrive quickly, but dates, sources, actions, and owners are easy to omit.
Best readUseful as an incoming signal, not a complete team record.
ApproachStatic document
What it capturesA standard outline supports consistency, but routing, conditional questions, and repeatable follow-up require manual work.
Best readSuitable when a controlled offline file is required.
Approach
Generated online form
What it capturesStructured fields, conditional detail, attachments, notifications, action owners, and review dates stay together.
Best readUseful for consistent intake and documented team workflow.
Field guide
What a threat assessment form should include.
Start with these six sections, then align them with your procedures and review team.
Sources & chronology
Show where details came from.
Pair chronology entries with dates and sources, and allow uploads for relevant records.
- Witnesses, interviews, records, and observations.
- Dated sequence of developments.
- Description for each attachment.
Context & behavior
Gather context carefully.
Ask neutrally about behavior, circumstances, access, timing, planning, and protective supports.
- Specific behavior, not labels.
- Reported target, timing, means, or preparation.
- Supports, connections, and help-seeking.
Immediate response
Document action already taken.
Capture immediate danger indicators and protocol steps. Urgent help should never wait for a form review.
- Visible escalation instructions.
- People notified and contact time.
- Interim safeguards and support.
Findings & rationale
Make reasoning reviewable.
Record participants, considered information, unknowns, and rationale. Avoid automatic conclusions from isolated answers.
- Reviewers, roles, and meeting date.
- Facts, disputes, and open questions.
- Finding, rationale, and further review.
Plan & reassessment
Give actions an owner and date.
Assign protective, supportive, communication, or monitoring actions and schedule review.
- Action, owner, date, and status.
- Approved communication or handoff.
- Next review and closure criteria.
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Open toolFAQ
Threat assessment form questions
Practical answers for school and workplace teams building a structured, human-reviewed documentation process.
What is a threat assessment form?
It is a structured team record for a reported concern, sources, behavior and context, immediate actions, findings, rationale, assigned measures, and follow-up. It supports the process; it does not make the assessment.
What fields should the form include?
Include the source and time, exact statements or actions, location, affected people, witnesses, records, context, access concerns, protective factors, immediate steps, reviewers, rationale, action owners, deadlines, and reassessment date.
Can this form calculate a threat level automatically?
It can organize answers, but should not turn isolated responses into a high-impact safety judgment. Use trained human reviewers, corroborate information, document uncertainty, and follow your approved framework.
How should urgent concerns be handled?
Show your urgent-response instructions prominently. If someone appears to face immediate danger, follow the appropriate emergency procedure rather than waiting for a submission review. Record contacts and protective steps afterward.
Can schools and workplaces use different versions?
Yes. Schools may route to administrators and counselors; workplaces may route to HR and security. Keep shared fields for facts, sources, rationale, actions, and review dates, then customize roles and terminology.
How do we separate facts from interpretations?
Use distinct fields for exact words or observed behavior, sources, and reviewer analysis. Date chronology entries, distinguish observations from secondhand reports, and record team rationale separately.
Is the threat assessment form generator free?
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and use the form without a response cap. The paid tier removes the Makeform badge.
How should follow-up be documented?
Link reviews with a case ID. Record new information, completed actions, changes, unresolved concerns, plan revisions, owners, deadlines, rationale, and the next review date.
Give your safety team a clearer record.
Generate a structured threat assessment form for careful human review.
Unlimited free forms and responsesEditable fields and conditional logicTeam actions and follow-up dates