Describe theft reporting in your business, school, or property. Makeform creates an editable theft report form for the item, timeline, location, people involved, evidence, and follow-up contact.
Route internal reports to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a complete prompt, adapt it to your reporting process, or send it to the Makeform builder. The question list is an example structure.
Audience
Employees reporting missing personal or company property
Format
Internal report with evidence uploads
Prompt size
259 chars
Example form structure
Internal report with evidence uploads
Reporter and preferred contact
What property is missing?
Last seen and discovered
Where was it last seen?
Photos, receipts, or supporting files
Suggested routing tags
New report
Needs follow-up
Closed internally
Ask separately when the item was last seen and when the loss was discovered. That interval is often more useful than a single incident date.
Step 1
Report
item, place, timeline, and reporter
Step 2
Triage
route by site, urgency, and item type
Step 3
Review
follow up with witnesses and attachments
Step 4
Record
retain status and internal resolution notes
Why structured reporting matters
A structured form separates observations from assumptions, anchors the timeline, and gives the reviewer enough detail to find the right location, item record, or supporting file.
Separate last-seen, discovery, and report times reveal the relevant window.
Asset tags, serial numbers, SKUs, photos, and distinguishing marks identify property.
Site, campus, store, or property selections direct each submission.
Built for internal intake
The core details stay consistent while conditional questions and routing reflect how your organization handles a report.
Collect department, company asset numbers, access details, and the manager or security contact already notified.
Branch for student, family, and staff reporters, then route by school, grade, building, or campus location.
Capture building, unit, parking area, entry point, vehicle details, and contact permission for resident follow-up.
Record store, shift, merchandise identifiers, quantities, direct observations, camera locations, and escalation status.
Build the intake workflow
Define reporters, required facts, and routing, then test a realistic submission.
Name your reporters, locations, property types, and review team.
Require core facts and show item-specific questions only when relevant.
Route by location to the correct manager or review inbox.
Test uploads, branches, and notifications from a phone before sharing.
Choosing an intake method
The best channel is the one that helps reporters provide complete facts while giving reviewers a dependable record to triage.
Field guide
Use these six sections to capture a clear internal account without asking the reporter to repeat the same facts in several places.
Reporter and affected person
Collect the reporter's contact, role, and relationship to the property. Separate the owner when needed.
Missing property
Ask for item type, then reveal identifiers for electronics, vehicles, bicycles, inventory, or belongings.
Place and access
Use your actual site list for routing, then ask for the room, aisle, unit, locker, or parking space.
Timeline and account
Separate last-seen, discovery, and report times, then ask for events in order and factual observations.
Witnesses and prior notification
Distinguish direct witnesses from people who noticed the loss, and record prior notifications.
Files and triage
Allow relevant files without requiring them. Keep assignment and status fields in the review workflow.
Related tools
Pair theft intake with broader incident, investigation, file collection, and service request forms already available in Makeform.
Collect details when an item may be misplaced and needs to be matched with found-property records.
Open toolDocument access, safety, and security events that extend beyond missing property.
Open toolStructure internal interviews and review notes when an employee matter requires a separate process.
Open toolCreate a focused collection point for supporting photos, receipts, and other documents.
Open toolRoute repair, access, replacement, or facilities needs that follow an incident report.
Open toolGive employees a distinct channel for workplace complaints that should not be mixed into property reports.
Open toolFAQ
Practical answers for administrators building an internal theft reporting process.
It lets someone report possibly stolen property to an organization. It records the item, timeline, location, observations, witnesses, files, contact, and prior notifications for internal review.
Include reporter contact, ownership, item identifiers, value, location, last-seen and discovery times, factual narrative, witnesses, uploads, and prior notifications. Add item-specific conditional fields.
No. This builds an internal organizational form; it does not submit to law enforcement or replace an external process. Provide your own urgent-situation and external-contact instructions.
Yes. Add optional uploads for images, receipts, screenshots, or records, plus dedicated fields for serial numbers and asset tags.
Yes. Conditional logic can show vehicle, electronics, merchandise, or school-property questions only when relevant.
That depends on your process. Anonymous reporting limits clarification and updates. Explain that constraint and remove required contact fields from that path.
Yes. Makeform is unlimited free for creating, editing, publishing, and collecting responses. A paid tier removes the Makeform badge; it is not required to keep using the form.
Route by workplace, campus, property, store, or department. Notify the relevant reviewer and keep internal assignment, status, and resolution notes separate.
Replace incomplete messages with a clear intake.
