Describe the suppliers, decision, and criteria. Makeform turns your brief into a supplier survey with performance scores, capability details, evidence requests, risks, and follow-up actions.
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Sample prompts for the builder
Choose a scenario, adapt its criteria, or send it to the builder. Each example is a starting structure, not a completed assessment.
Audience
Category managers rating active suppliers
Format
Internal scorecard with weighted sections
Prompt size
361 chars
Example survey structure
Internal scorecard with weighted sections
Supplier, category, period, and reviewer
Quality and delivery performance
Evidence source for each rating
Open issue and accountable owner
Recommendation and next review
Suggested routing tags
Review ready
Evidence needed
Capability gap
Ask for a period and evidence source beside each rating; otherwise scores can reflect memory instead of records.
Step 1
Define
supplier segment, period, criteria, and decision
Step 2
Collect
ratings, explanations, records, and capability data
Step 3
Compare
consistent scales, exceptions, risks, and priorities
Step 4
Improve
actions, owners, dates, and the next review
Supplier intelligence you can use
Keep scoring consistent, explain exceptions, and connect each finding to evidence or a next step.
Use defined scales for quality, delivery, service, cost, and responsiveness within one period.
Request a source, note, date, or upload when a rating needs context.
Reveal action, owner, and date fields after a low rating, missing record, constraint, or risk.
Four survey moments
Keep a shared profile, then change the path for selection, onboarding, performance review, or improvement planning.
Understand processes, capacity, lead times, dependencies, and constraints before deeper review.
Collect contacts, responsibilities, records, and communication paths in one response.
Gather evidence-based ratings from procurement, quality, operations, and finance.
Compare supplier and buyer priorities, then agree on owned improvements.
Survey workflow
Define who answers and what the result changes, make ratings explainable, and route exceptions for resolution.
Name the supplier group, respondents, period, criteria, and decision.
Define rating anchors, required comments, and conditional sections.
Share a supplier link or collect separate internal perspectives.
Compare responses, verify details, resolve conflicts, and record owners and dates.
Choose a collection method
An online survey controls question paths and captures explanations, files, and actions at submission time.
Field guide
Use these six sections, then insert your organization's measures, requirements, rating definitions, and review rules.
Profile and scope
Capture supplier, locations, offerings, respondent role, internal owner, period, and relationship stage. Keep facility-specific ratings from becoming company-wide conclusions.
Performance
Rate quality, delivery, responsiveness, issue handling, and invoice accuracy for a named period. Define the scale and require a source or explanation for outlying results.
Capabilities and capacity
Collect ranges and constraints instead of yes or no. Tailor manufacturing, service, logistics, and technology paths to each operating model.
Requirements and records
List relevant purchasing, quality, insurance, licensing, data, or responsible-sourcing requirements. Capture owner, status, record, expiry, and exceptions.
Risk and continuity
Ask about constrained capacity, location concentration, critical inputs, recovery priorities, planned changes, and notification paths. Distinguish known exposure from active mitigation.
Decision and improvement
Summarize strengths, gaps, disputed scores, missing evidence, and priorities. Keep supplier responses separate from internal disposition so material claims can be verified.
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Open toolFAQ
Practical answers for procurement and quality managers designing supplier assessments.
It is a structured questionnaire about supplier performance, capabilities, requirements, risks, relationships, and improvement plans. Supplier contacts, internal stakeholders, or both may complete it.
Start with supplier and review scope, then cover quality, delivery, service, capabilities, capacity, relevant requirements, continuity risks, changes, and improvement opportunities. End with evidence still needed, owned actions, target dates, and an internal next step.
Use supplier respondents for company facts, capabilities, records, constraints, and changes. Use internal teams for observed performance. Keep roles visible and review supplier self-assessment separately from internal scoring.
Define scales plainly and use the same period and source data across suppliers. Require evidence for low, high, or not-applicable ratings. Weight criteria only under your organization's approved method.
Yes. Conditional logic can show manufacturing, service, logistics, software, or regional sections by supplier type, plus evidence and action questions after exceptions or low ratings.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, share, and use supplier surveys without a response cap. The paid tier removes the Makeform badge.
No. It records the response and supporting material within the survey scope. Verify important evidence, resolve conflicts, and follow your organization's review procedures.
Request the gap, impact, response, proposed action, supplier and internal owners, target date, and evidence. Track each action separately and set the next review date.
Replace scattered supplier questions with one review path.
