Describe what you buy, the standards you assess, and how you score risk. Makeform turns it into a supplier audit checklist with evidence, findings, actions, and owners.
Route audit records to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a scenario, adapt it, or send it to the builder. The sample shows what to request, not a completed assessment.
Audience
Quality engineers auditing component manufacturers
Format
On-site checklist with scores and evidence
Prompt size
369 chars
Example checklist structure
On-site checklist with scores and evidence
Supplier, facility, scope, and auditor
Process control status and evidence
Finding photos or records
Overall supplier risk
Corrective-action owner and due date
Suggested routing tags
Approved
Corrective action
High-risk finding
Ask auditors to attach evidence and name the record reviewed; a bare yes or no rarely explains whether a control is operating consistently.
Step 1
Scope
supplier, products, site, and audit criteria
Step 2
Observe
controls, records, interviews, and evidence
Step 3
Rate
findings, severity, risk, and disposition
Step 4
Follow up
owners, due dates, proof, and closure
A repeatable supplier review
Keep every auditor on the same scope while preserving evidence and actions behind the supplier decision.
Group quality, commercial, compliance, delivery, and continuity questions with common response choices.
Keep records, interview notes, photos, and uploads with the finding and rating.
Record containment, owner, due date, follow-up, and closure evidence for each finding.
Adapt to the audit
Change the evidence depth and decision path to match when and why the supplier is being reviewed.
Check capability, capacity, controls, continuity, and documents before sourcing.
Walk the process while capturing observations, records, photos, and contacts.
Compare quality, delivery, responsiveness, and open actions for one period.
Recheck after a complaint, delay, major change, or overdue action.
Checklist workflow
Start with the decision the audit supports, then connect every question to evidence, risk, or a follow-up action.
Name the product, facility, processes, audit trigger, and requirements being assessed.
Set rating guidance and conditional fields for evidence and actions.
Capture observations on site or remotely, then review significant findings.
Route findings, collect closure evidence, and schedule the next review.
Choose the working format
A document can describe criteria. A structured form also makes answers comparable and keeps evidence, ownership, and follow-up details attached to each audit.
Field guide
Use these six sections as a starting point, then replace generic language with your approved specifications, contract requirements, risk model, and audit procedure.
Profile and scope
Record the supplier, facility, contacts, products or services, date, auditor, scope, exclusions, and reason for review.
Quality controls
Assess how requirements are received, work is controlled, inspections are performed, equipment is maintained, nonconforming output is handled, and changes are communicated.
Compliance and documentation
List required licenses, declarations, policies, contract clauses, or records. Capture issuer, scope, expiry, and evidence.
Delivery and service
Review one period of orders or service records, including outcomes, shortages, damage, complaints, responsiveness, and recurring failures.
Findings and risk
Use clear responses and objective evidence. For exceptions, capture severity, likelihood, affected scope, and containment.
Actions and disposition
Create discrete actions with accountable owners, dates, review evidence, closure status, residual risk, and next review.
Related tools
Build onboarding, performance, corrective-action, purchasing, and internal review forms around the same supplier process.
Collect ownership, contacts, payment details, required documents, and onboarding tasks before activation.
Open toolGather stakeholder ratings and feedback about ongoing supplier performance.
Open toolRequest requirement-specific supplier records and route gaps for internal review.
Open toolStructure quality reviews with criteria, evidence, findings, and follow-up actions.
Open toolCapture line items, delivery requirements, approvals, and supplier order details.
Open toolIntake audit requests with scope, risk, stakeholders, timing, and supporting records.
Open toolFAQ
Practical answers for procurement and quality teams planning supplier assessments.
It is a structured set of criteria for reviewing a supplier's processes, records, controls, performance, risks, and actions. It preserves consistent answers and evidence for an internal supplier decision.
Include supplier profile, scope, quality controls, relevant requirements, delivery performance, recordkeeping, continuity risk, findings, actions, overall risk, and disposition. Keep evidence beside each criterion.
Use conforming, partial, nonconforming, and not applicable with guidance for each. Assess severity and likelihood separately when needed, and require evidence notes for exceptions.
Yes. Remote reviews can use document requests, sampled records, interviews, and uploads. On-site audits can add process observations, photos, contacts, and sample identifiers while retaining the same scoring scale.
Create one action per finding with containment, correction, supplier and internal owners, due date, verification, and closure evidence. Conditional fields can appear whenever an auditor records an exception.
Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, share, and use your supplier audit checklist without a response cap. The paid tier removes the Makeform badge.
No. It records what was reviewed within a defined scope. Set your criteria, verify important evidence, involve appropriate specialists, and follow your own procurement, quality, and risk procedures.
Yes. Conditional logic can show manufacturing, service, cold-chain, or sanitation questions where relevant and action fields after exceptions. Shared profile, scoring, and disposition fields remain consistent.
Replace scattered audit notes with one review trail.
