Describe your district, schools, grade levels, and screening needs. Makeform turns the brief into an editable substitute teacher application form for qualifications, classroom experience, preferred assignments, weekly availability, references, and supporting documents.
Route applications to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it to your hiring process, or send it to the Makeform builder. The field structure is an example you can edit.
Audience
Applicants serving several schools and grade bands
Format
Multi-step application with availability matrix
Prompt size
298 chars
Example form structure
Multi-step application with availability matrix
Contact details and preferred schools
Education and teaching credentials
Available weekdays and time blocks
Professional references
Resume and supporting documents
Suggested routing tags
Ready for review
Reference check
Availability match
Ask for availability by weekday and time block. A single available-days text box makes it difficult to compare applicants or fill an early-morning absence.
Step 1
Apply
qualifications, preferences, and documents
Step 2
Screen
HR reviews required fields and references
Step 3
Match
availability aligns with schools and grades
Step 4
Follow up
selected applicants move to the next step
Built for school hiring
A structured form gives HR the same qualification, assignment-preference, and availability fields for every applicant while still leaving room for relevant experience and scenario responses.
Collect education, credential type, issuer, expiry date, and the documents your team reviews.
Use checkboxes for weekdays, time blocks, assignment length, start date, and notice.
Route submissions with tags for campus, grade, subject, and review status.
Adapt the application
Start with the hiring route closest to your school, then change the language, required questions, and assignment choices before publishing.
Offer school, travel-area, grade, and subject choices for a multi-campus roster.
Ask about literacy, numeracy, classroom routines, and younger learners.
Let applicants select subjects, course levels, and special assignments.
Add one scenario question when the team needs context beyond credentials.
Application workflow
Build the application around the information coordinators need when an absence appears, then keep responses organized for screening and follow-up.
Name the campuses, grade bands, subjects, assignment lengths, and screening details that matter to your HR team.
Review the generated draft, mark essential questions required, add your own document instructions, and remove anything your team does not need.
Show subject questions to secondary candidates or early-learning questions to elementary candidates based on the grade bands they select.
Publish the form, share its link, and send new submissions to the right reviewer or connected workspace for the next hiring step.
Choose a collection method
Documents and email threads can accept an application, but they rarely make schedules, grade preferences, and credentials easy to compare across a growing substitute pool.
Field guide
These six sections capture the core facts needed to review prospective substitutes. Adjust requirements to your school policies and local hiring process.
Applicant profile
Collect dependable contact details, preferred contact method, and earliest start date.
Education & credentials
Use distinct education and credential fields, including expiry dates when relevant.
Relevant experience
Capture teaching, tutoring, coaching, childcare, and youth-program experience in context.
Assignment preferences
Use structured grade, subject, campus, and assignment selections for practical matching.
Availability
Build a weekday matrix covering time blocks, notice, recurring conflicts, and travel.
References & confirmation
Request usable reference details, explain next steps, and add an accuracy confirmation.
Related tools
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Open toolFAQ
Practical answers for HR administrators building a clear, reviewable application process.
It collects consistent contact, qualification, experience, assignment-preference, availability, reference, and document details from prospective substitutes for school HR review.
Include contact details, education, credentials, experience, grades, subjects, campuses, weekday availability, start date, references, and a resume. Add only questions your team uses.
Offer weekday morning, afternoon, and full-day choices. Ask separately about half days, same-day calls, minimum notice, recurring conflicts, and campus travel.
Yes. Use multi-select fields for grades, subjects, assignments, campuses, and travel areas. Conditional questions can tailor the form to each selection.
Yes. Add clearly labeled uploads for requested files, distinguishing required from optional. Also collect key qualification details in structured fields for easier review.
Yes. Ask for each reference's name, title, organization, relationship, email, and phone, and state how many references your process requests.
Yes. Makeform provides unlimited free forms and responses. You can generate, edit, publish, and collect applications; the paid tier removes the Makeform badge.
Applications arrive as submissions for review and can connect to Google Sheets, Slack, or Zapier. Tags can identify campus, grade, subject, and review stage.
Turn substitute interest into structured applications.
