Describe your housing stock and inspection method. Makeform creates a stock condition survey form with property details, component grades, remaining life, defects, photos, and repair priorities.
Send inspection records to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a prompt, adapt it, or send it into the builder. Each example is a form structure, not a survey result.
Audience
Housing association surveyors
Format
Mobile inspection form with component schedule
Prompt size
387 chars
Example form structure
Mobile inspection form with component schedule
Property and dwelling details
Component, material, and age band
Condition grade and remaining life
Defect notes and supporting photos
Priority and target year
Suggested routing tags
Urgent defects
Planned works
No action
Give every component a consistent grade and action timescale so records stay comparable across homes.
Step 1
Identify
property, surveyor, access, and inspection scope
Step 2
Inspect
component condition, age, defects, and evidence
Step 3
Prioritize
repair need, urgency, remaining life, and target year
Step 4
Route
urgent issues and planned works to the right team
Consistent property evidence
Structured grades, dates, and component evidence help teams compare homes and separate repairs from replacement needs.
Repeat questions across roofs, services, rooms, and shared areas so every address follows the same checklist.
Pair each grade with defect, extent, age, remaining life, and access status.
Capture treatment, priority, trade, target year, and specialist-review needs beside each finding.
Adapt the inspection
Keep shared property details and grades, then show sections relevant to the visit or component.
Inventory components with condition, lifecycle, and work dates.
Focus on one programme without unrelated sections.
Record access, rooms not seen, resident observations, and follow-up.
Separate occupation works from longer-term investment.
Build the workflow
Start with component groups and rating definitions, then match the form to post-visit decisions.
Name dwelling types, components, grades, lifecycle questions, and follow-up outcomes.
Group fields and add paths for not seen, defects, urgency, and specialist review.
Try the form on a phone and check that photos and repeated records stay quick to enter.
Notify the right team for urgent responses and route structured submissions for review.
Choose the right capture method
Useful field records combine comparable structure with the observations behind each rating.
Field guide
Use these six groups to connect identifiable assets, repeatable observations, and clear next actions.
Property identity
Capture stable portfolio references and visit context so reviewers can interpret the record.
Component inventory
Tie every grade to a component, material, location, and inspected status.
Condition & lifecycle
Define condition and remaining-life scales so surveyors use the same meanings.
Defects & evidence
Capture defect, extent, severity, position, photos, and any reason the item was not seen.
Actions & priority
Record treatment, urgency, trade, and specialist-review needs with the finding.
Review & completion
Summarize urgent findings, access gaps, observations, and review status.
Related tools
Use focused forms for detailed inspections, resident repair requests, maintenance reports, and handover checks alongside the portfolio survey.
Create a broad property inspection record with room, exterior, service, and photo fields.
Open toolDocument room and fixture condition at the start of an occupancy.
Open toolBuild an inspection path for keys, utilities, finishes, fittings, and existing issues.
Open toolTurn completed work and maintenance observations into structured records.
Open toolLet residents identify the location, urgency, and evidence for a repair need.
Open toolCapture condition, missing items, cleaning, keys, and follow-up at the end of an occupancy.
Open toolFAQ
Practical answers for surveyors and housing asset teams designing a consistent inspection record.
It records property components, condition, defects, remaining life, evidence, and recommended follow-up during an inspection. Consistent responses support repair and replacement reviews.
Include property and survey IDs, access limits, component, material, location, inspected status, grade, defect, photos, remaining life, action, priority, target year, and completion notes. Define each rating choice.
Yes. Group components by exterior, rooms, services, and communal areas. Repeat the condition-and-action fields, with extra questions for items that are not seen or defective.
Offer not seen, partly inspected, inaccessible, and not applicable choices. Record the reason, location, access need, and whether a revisit is required.
Yes. Place file uploads beside the finding. Request close and context views plus a location caption so reviewers can match evidence to the component.
Yes. Use priority and conditional follow-up fields. Immediate findings can capture location, interim action, and responsible team; planned items can record remaining life and target year.
Yes. Makeform offers unlimited free forms and responses, so you can generate, edit, publish, and use the survey without a response cap. The paid tier removes the Makeform badge.
Use it as an editable starting point. Add your component taxonomy, condition definitions, lifecycle assumptions, access procedure, and escalation route, then test the form with surveyors.
Build a consistent record for every property visit.
