Describe your sites, appointment fields, and review process. Makeform creates an editable site visit booking form for buyers, tenants, contractors, and facility guests.
Send visit requests to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose an example, adapt it to your site, or send it to the Makeform builder.
Audience
Prospective buyers visiting a residential development
Format
Property selection with preferred and alternate times
Prompt size
228 chars
Example form structure
Property selection with preferred and alternate times
Name, phone, and email
Which property or unit would you like to see?
Preferred and alternate visit times
How many people will attend?
Questions for the sales adviser
Suggested routing tags
New requests
Awaiting confirmation
Visits scheduled
Ask for preferred and alternate times so staff can confirm an available option.
Step 1
Request
visitor, site, purpose, and preferred times
Step 2
Review
staff checks availability and access needs
Step 3
Confirm
visitor receives the agreed appointment details
Step 4
Visit
host, arrival notes, and follow-up stay together
A cleaner booking handoff
Gather location, timing, visitor context, and access details before assigning a host.
Require the property, purpose, contact, and two time choices.
Use dropdown choices and response tags to separate development tours, commercial viewings, inspections, and contractor walkthroughs.
Label submissions as requests and notify the confirming team.
Built around real visits
Choose a scenario, then replace its properties, questions, and instructions.
Let buyers choose a development or unit, share their buying timeframe, and request a guided viewing.
Capture business use, floor-area needs, broker details, move-in plans, and everyone attending the tour.
Ask contractors why they are coming, which controlled areas they need, and what vehicles or equipment they will bring.
Coordinate with tenants using arrival windows, access-person details, pet notes, issue descriptions, and photo uploads.
Booking workflow
Build a focused form and a consistent record for confirmation.
Name the properties, visitors, time options, and required details.
Add real locations and conditional unit, loading, or access questions.
Embed the form on a property page or share its link.
Review both windows, then send the confirmed time, host, and meeting point.
Form vs email vs open calendar
Site visits may require staffing, occupancy, key, or availability checks. Keep that review organized.
Field guide
These six sections keep intake brief for visitors and useful for site teams.
Visitor details
Collect a primary contact and enough information to plan for the group.
Site selection
Use your real sites, developments, buildings, or units as structured choices.
Visit purpose
Use structured choices to distinguish tours, surveys, inspections, and deliveries.
Timing
Collect two windows and state that staff will confirm the appointment.
Access planning
Gather operational details for entry, parking, and equipment movement.
Confirmation handoff
Distinguish a request from confirmation, then route it to the responsible team.
Related tools
Connect booking intake with inquiries, access requests, and inspections.
FAQ
Practical answers for property developers, leasing teams, and facility managers organizing visits.
It is an online form for requesting a tour, viewing, inspection, or walkthrough. It collects the site, purpose, time choices, visitor details, and access needs for staff review.
Include visitor contact, site, purpose, two time choices, duration, visitor count, and access notes. Add company, broker, project, parking, accessibility, vehicle, or equipment fields when needed.
Not when staff must check hosts, occupancy, keys, or access. Label it a request, name the reviewer, and send the agreed time, host, and meeting point afterward.
Yes. Put real locations in a dropdown and show conditional unit, controlled-area, parking, host, or equipment questions. The location can also help staff sort responses.
Ask for two windows, expected duration, site, purpose, time zone when relevant, and any constraints. Staff then have enough context to confirm one option.
Yes. Add an upload for issue photos, plans, or reference images needed before the visit. Keep it optional unless every booking requires a file.
Yes. Makeform is unlimited free for generating, editing, publishing, and collecting responses with your form. The paid tier removes the Makeform badge.
Share its link, place it behind a Book a visit button, or embed it. Say which sites it covers and that your team will confirm the appointment.
Make every visit request ready to schedule.
