Free AI Site Survey Generator

A site survey is a structured walkthrough used to record the physical conditions, existing systems, measurements, access limits, utilities, stakeholder answers, and unresolved questions that affect proposed work. Contractors may use it to prepare a quote or work plan; IT and low-voltage installers may use it to plan pathways, racks, wireless devices, cameras, doors, power, and mounting. The form should separate observed facts, customer statements, assumptions, and items that still require confirmation.

Include project identity and scope, customer and site contacts, operating hours, every area being assessed, dimensions and construction, existing equipment, utilities, access and delivery routes, parking or staging, working-height needs, occupied-area restrictions, relevant photos, drawing uploads, and a readiness decision. Finish with a structured list of open questions. Each open item should have an owner, target date, affected part of the work, and the next action required before estimating or scheduling.

Organize it by building, floor, telecom room, and service area. Capture the internet handoff, rack and power condition, switch and patch-panel details, available pathways, cable media and approximate distance, ceiling and wall construction, proposed outlet or device locations, nearby power, mounting height, user and device expectations, known coverage issues, and access constraints. Attach an annotated plan and pair each proposed access-point, camera, or outlet identifier with context and detail photos.

Yes. Design a repeated location group with a stable identifier, condition questions, measurements, services, notes, and uploads. A technician can complete the same group for each room, door, rack, camera point, equipment position, or work zone instead of squeezing the whole building into one long text answer. Conditional logic can reveal trade-specific questions only when a particular location type or condition is selected, keeping the walkthrough focused while preserving detail.

Request both a wide context view and close-up detail for each important location, then include the same room, opening, equipment, or device-point identifier in the related form group. Add a short prompt that says what the image must show, such as the full delivery turn, the label on a panel, the surface behind a proposed mount, or a tape measure at a clearance. Ask the surveyor to note when photography is restricted rather than silently leaving the upload blank.

Use separate fields. An assumption should state what the estimate or plan currently relies on and what would change if it is wrong. A blocker should state the missing fact or action, the responsible person, a target date, the source needed to close it, and which quote, design, material, schedule, or installation decision is waiting. End with a status such as ready, ready with listed assumptions, follow-up required, or revisit required so the handoff is unambiguous.

Yes. Makeform supports unlimited free forms and responses, so you can generate, edit, publish, and reuse a site survey without inventing a smaller free allowance. The paid tier removes the Makeform badge. You can keep separate forms for different trades, customers, or walkthrough types and refine each one as your team learns which field details prevent return visits and unclear handoffs.

A completed form is a record of the information collected during the walkthrough; it is not automatically an engineering review, safety approval, permit, certification, or code determination. Define who must review technical questions, calculations, drawings, hazardous conditions, customer requirements, or authority requirements for your project. Use follow-up fields to route those questions to the appropriate qualified person and keep their decision distinct from the surveyor's observations.