Describe the project, work areas, and rules new starters need to review. Makeform creates an online induction with site-specific hazard information, emergency contacts, PPE requirements, comprehension questions, and a recorded worker acknowledgment before the first shift.
Send inductions to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a starting point, adapt it, and send the prompt to Makeform. The structure is an example.
Audience
Employees and subcontractors starting on a live project
Format
Mobile induction with acknowledgment and knowledge check
Prompt size
294 chars
Example form structure
Mobile induction with acknowledgment and knowledge check
Worker, employer, trade, and supervisor
Which PPE is mandatory in the work zone?
I reviewed this induction and agree to follow the site rules
Suggested routing tags
Ready for review
Follow-up needed
Supervisor cleared
Name the project, induction revision, and restricted work areas so each response shows exactly which site information the worker reviewed.
Step 1
Identify
worker, employer, trade, and site
Step 2
Brief
hazards, routes, PPE, and emergency steps
Step 3
Check
questions reveal points needing clarification
Step 4
Acknowledge
response, revision, and signature recorded
Before the first shift
Connect each entrant and work package to current site rules, focused questions, and a response the supervisor can review.
Include the real gates, routes, welfare area, first-aid point, muster point, restricted zones, and reporting contacts.
Show trade or visitor guidance only when it applies, routing specialist details to the right crew.
Link identity, answers, revision, checkbox, and signature without treating completion as permission for restricted work.
Adapt one workflow
Choose an audience, then replace sample rules and locations with current project information.
Collect employer, trade, supervisor, emergency contact, and project induction before the first shift.
Branch by work package and flag permits or specialist briefings for review.
Cover host details, approved routes, vehicle movement, prohibited areas, alarms, and sign-out.
Issue a revision-specific refresher when routes, emergency points, work zones, or contacts change.
Induction workflow
Organize site information while keeping review and access decisions with the project team.
List the site, phase, entrants, hazards, controlled areas, emergency arrangements, PPE, and contacts. Request branches for different audiences.
Replace examples with approved wording and current locations. Add helpful maps, require essential fields, and identify the revision.
Send a link, display a reception QR code, or embed the form. Notify a reviewer when an answer needs follow-up.
Check identity, answers, evidence, and flags. Issue a labeled refresher when arrangements change, preserving earlier response context.
Choose the delivery method
Match the method to site changes, entrant types, and supervisor review needs.
Field guide
Use these six sections as a checklist. The project team supplies the rules; the form organizes delivery and acknowledgment.
Entrant details
Identify who is arriving, why they are there, and who is responsible for their work.
Site orientation
Describe access and movement routes with the labels entrants will see on site. Add a current plan where directions could be ambiguous.
Hazards and controls
Summarize current hazards and expected controls. Branch by trade or area so specialist information reaches the relevant workers.
PPE and authorization
State baseline PPE and flag activities needing review. Completion is not automatic authorization for equipment, permits, or specialist tasks.
Emergency and reporting
Give the alarm, muster point, first-aid contact, and reporting route in short sections. Ask what action the worker would take.
Knowledge and acknowledgment
Ask direct questions, then collect acknowledgment and signature. Store the project, revision, and effective date with responses.
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Open toolFAQ
Practical answers for project managers moving new-starter induction and acknowledgment online.
It presents site-specific access, hazards, controls, PPE, emergency, welfare, and reporting information. It also collects identity, knowledge-check answers, and acknowledgment for project-team review.
Include name, employer, trade or visitor type, supervisor or host, work package, and start date. Add routes, hazards, controls, PPE, emergency information, reporting contacts, knowledge checks, acknowledgment, signature, project, and revision.
Yes. Branch on entrant type. Subcontractors can see work-package and permit questions, drivers can see traffic and unloading instructions, and visitors can see host and restricted-area information.
Not by itself. Treat it as an acknowledgment for review. The site team separately checks identity, task training, permits, equipment permissions, briefings, and project requirements before assigning work.
Ask specific questions about PPE, routes, the muster point, prohibited zones, and hazard reporting. Route incorrect answers or help requests to a supervisor instead of presenting a score as proof of understanding.
Yes. Share a public link, place a QR code at the gate, or embed the form. Show the project, revision, and question contact.
Yes. Makeform includes unlimited free forms and responses for generating, editing, publishing, and collecting responses. The paid tier only removes the Makeform badge.
Create a labeled revision covering changed routes, zones, alarm points, contacts, or controls. Show its effective date, send it to affected groups, and collect a new acknowledgment.
Prepare the briefing before the next starter arrives.
