Describe the site and inspection scope. Makeform turns them into a phone-friendly site inspection form for conditions, hazards, photos, actions, and follow-up.
Route inspection findings to email, Slack, Google Sheets, and Zapier.
Sample prompts for site inspections
Choose an inspection, edit its scope, or send the prompt to the builder.
Audience
Site supervisors reviewing active work areas
Format
Sectioned inspection with finding branches
Prompt size
426 chars
Example form structure
Sectioned inspection with finding branches
Inspector, project, date, and work area
Site condition checks
Finding location and description
Upload finding photos
Action owner and target date
Suggested routing tags
No issue found
Action required
Follow-up due
Make each failed check open fields for the exact location, photo, immediate control, owner, and target date.
Step 1
Identify
site, inspector, area, and conditions
Step 2
Inspect
structured checks in walking order
Step 3
Document
location, notes, photos, and priority
Step 4
Follow up
control, owner, due date, and recheck
Built for site rounds
Replace scattered notes with a record of the condition observed and next step assigned.
Group questions by zone or work front so the form follows the route.
A Finding answer reveals location, notes, photo, priority, and response.
Record the owner, target date, notification, and reinspection need.
Inspection contexts
Start from the closest use case, then add your inspection scope and terminology.
Rounds covering access, housekeeping, temporary works, plant interfaces, and open findings.
Zone-based checks for interiors, exteriors, utilities, public spaces, and maintenance.
Project references, findings, photos, responsible trades, dates, and rechecks.
Setup, access, changing conditions, immediate controls, and handover notes.
Form setup
Follow the inspection route and make exceptions collect context for action.
Name the site type, inspection frequency, areas, people involved, and recipient for findings.
Order the sections as an inspector encounters them, from site context through each zone and final summary.
Show location, description, photo, priority, control, and owner only after a concern or finding is selected.
Share a link or QR code and send records into the follow-up workflow.
Notebook vs generic checklist vs generated form
Keep routine checks quick and ask for details when something needs attention.
Field guide
Align these six sections with your site process and responsibilities.
Inspection context
Structured context distinguishes routine rounds from follow-up visits.
Scope and sequence
A clear section order gives reviewers context for every answer.
Hazards and conditions
Separate the observed condition from its priority and response.
Finding evidence
Conditional details turn a failed check into a self-contained finding.
Action and ownership
Record both temporary controls and remaining follow-up work.
Summary and follow-up
Summarize the round without claiming that the form certifies the site.
Related tools
Build companion forms for safety, hazards, progress, incidents, equipment, and maintenance.
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Open toolLet workers report a specific hazard with its location, photo, and immediate response.
Open toolRecord completed work, current activities, delays, photos, and next steps.
Open toolBuild detailed condition checks for plant, machinery, tools, and other assets.
Open toolRoute a repair need with location, asset, description, priority, and attachments.
Open toolCapture event details, people involved, observations, photos, and immediate actions.
Open toolFAQ
Answers for supervisors moving walkthroughs to a structured form.
A site inspection form records who inspected a location, what they reviewed and observed, and what follow-up was assigned. Use it for routine rounds, condition reviews, completion checks, or targeted follow-ups.
Include inspector, site, area, date, conditions, scope, and checks in walking order. For each finding, collect location, description, photo, priority, immediate response, owner, target date, and reinspection status.
Use a repeatable finding section when available, or group fields under each inspection area. Keep each item's location, category, notes, image, priority, action, owner, and date together.
Yes. Add a file upload after a Finding response. Also require a written location and description because a photo may not identify its area, asset, or work package.
Use conditional logic for location, condition, people or assets affected, photo, priority, immediate control, notification, owner, and target date. Use your organization's existing priority labels and escalation steps.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, publish, and collect site inspections without a usage cap. The paid tier removes the Makeform badge.
Review submissions in the Makeform inbox, configure email notifications, or connect Google Sheets, Slack, or Zapier. Choose who receives all inspections or findings only.
No. The form organizes your checks, observations, evidence, and follow-up; it does not certify a site or determine whether the scope is sufficient. Review it against your procedures, project requirements, responsibilities, and current conditions.
Turn your walkthrough into a record.
