Describe the vessel and inspection scope. Makeform creates a mobile-ready ship inspection form with condition checks, findings, photos, priorities, and follow-up fields.
Send inspection records to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose an inspection, adjust its scope, or send the prompt to the builder.
Audience
Marine surveyors recording vessel condition
Format
Sectioned survey with findings and photos
Prompt size
315 chars
Example form structure
Sectioned survey with findings and photos
Vessel particulars, location, date, and attendance
Hull, deck, superstructure, and access condition
Machinery, navigation, and onboard equipment
Finding details, photos, and summary
Suggested routing tags
No findings
Follow-up required
Priority finding
Give every point a result: satisfactory, observation, deficiency, not applicable, or not inspected.
Step 1
Identify
vessel, location, attendance, scope, and conditions
Step 2
Inspect
systems and spaces follow a defined onboard route
Step 3
Document
finding, location, evidence, priority, and limitation
Step 4
Follow up
owner, target date, action, and closure reference
Inspection records crews can act on
A structured ship inspection form connects every result to a vessel, location, observation, image, and owner.
Use consistent results and require notes for expected points that were not inspected.
After an exception, reveal location, equipment, photo, priority, action, and recommendation fields.
Keep the responsible role, target date, work reference, and status beside the finding.
Adapt the inspection scope
Replace sample checks with the vessel's arrangement, equipment, and reporting procedure.
Cover vessel particulars, spaces, equipment, findings, limitations, and summary.
Check openings, deck readiness, secured gear, navigation, propulsion, alarms, and exceptions.
Combine equipment condition, readings, alarms, leaks, noise, heat, vibration, and exceptions.
Use a short route for hull, deck, propulsion, controls, equipment, fuel, and readiness.
Build the workflow
Map the inspection route, define exceptions, and test routine and finding-heavy submissions.
State the vessel, location, status, purpose, attendees, route, and equipment list.
Split combined checks, use onboard names, require identifiers, and define every result and priority.
Reveal location, equipment ID, condition, photo, priority, action, recommendation, owner, and target date.
Test clean and finding-heavy mobile submissions, images, limitations, repeated findings, and notifications.
Choose the reporting method
Connect each condition to its location, evidence, priority, owner, and status.
Field guide
Use these sections to shape the generated draft. The final scope should follow the vessel, the purpose of the inspection, available access, applicable equipment information, and your organization's review process.
Vessel and attendance
Tie the record to the vessel, identifier, location, date, operating condition, inspector, attendees, and representative. Add weather or sea state only when it informs an observation.
Scope and route
Follow the onboard route through exterior, access, decks, work areas, bridge, accommodation, machinery spaces, and relevant equipment. Branch by vessel type to hide irrelevant questions.
Condition results
Give each meaningful inspection point a consistent result and optional note. Separate visual condition, operating tests, and record reviews so exceptions can be filtered accurately.
Finding evidence
Name the space or component, then state what was observed. Capture location, equipment ID, extent, relevant reading, contextual and close images, and immediate response.
Priority and action
Capture your priority category, rationale, recommended follow-up, responsible role, target date, and work reference. Keep recommendations distinct from later action and closure evidence.
Summary and limitations
Finish with key findings, inaccessible areas, omitted tests, unavailable records, notifications, and the next review owner. Keep operational decisions with the responsible process.
Related tools
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Open toolTurn a finding into a request with asset identity, priority, evidence, and requester details.
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Open toolBuild a focused check for aquatic operations, facilities, equipment, and follow-up observations.
Open toolFAQ
Practical answers for marine surveyors and vessel operators replacing disconnected notes, images, and follow-up messages.
Include vessel particulars, scope, inspector, attendees, and routed checks. Findings need a location, description, photo, priority, action, owner, and target date. End with limitations.
Yes. Use separate forms when routes differ, or branch when details overlap. Surveys cover condition, departure checks emphasize readiness, and machinery rounds include readings.
Use repeatable groups for location, equipment ID, observation, reading, photos, priority, action, recommendation, notification, owner, and date. Keep findings separate.
Yes. Follow the inspector's route and reveal details after exceptions. Test normal and photo-heavy submissions, onboard connectivity, and your required backup process.
Yes. Request location and detail images, then pair them with location, equipment, and description fields. Repeatable groups keep photos attached to the right finding.
Yes. Makeform provides unlimited free forms and responses. Generate, edit, publish, and collect without a response cap. The paid tier removes the Makeform badge.
Makeform keeps vessel details, findings, and files together. Send data to Google Sheets, notify Slack, or connect through Zapier for review and follow-up.
No. It structures your brief but does not decide scope. Use vessel information, equipment instructions, access, purpose, and your process. Review the content and record limitations.
Make every vessel finding traceable.
