Describe what your agency or marketplace needs before reviewing a listing. Makeform builds a seller intake form for contacts, property or product details, condition, photos, price, and timing.
Send new seller leads to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, adjust it, or send it to the Makeform builder. Each example shows an intake structure, not a live result.
Audience
Homeowners considering a sale
Format
Qualified lead form with property details
Prompt size
293 chars
Example form structure
Qualified lead form with property details
Seller contact and preferred reply method
Property address, type, and occupancy
Improvements and repair needs
Expected price range and selling timeline
Property photos
Suggested routing tags
New property lead
Marketplace review
Needs follow-up
Ask for timeline separately from expected price; they are different routing signals.
Step 1
Identify
seller and property or product
Step 2
Describe
condition, price, photos, and timing
Step 3
Route
send the lead to the right reviewer
Step 4
Follow up
request details or schedule the next step
Why structured intake
A focused form captures the facts needed to qualify, route, and prepare for the first seller conversation.
Show residential, commercial, land, or product questions only after the seller chooses what they are offering.
Categories, condition choices, price ranges, and dates make leads comparable while preserving seller context.
Use type, location, value range, or category to notify the appropriate reviewer.
Built for different sellers
Keep shared contact and timing fields, then branch into details your team uses for review.
Address, occupancy, improvements, repairs, price, timeline, and availability.
Type, size, use, tenancy, access, utilities, documents, and routing.
Category, model, condition, defects, accessories, price, fulfillment, and photos.
Seller, item history, service, location, availability, price, and reviewer.
Seller intake workflow
Turn acceptance criteria into seller questions and a consistent review step.
Describe what you accept, what affects fit, who reviews it, and the next step.
Ask the offering type first, then show only relevant questions.
Require essential identity and condition fields, guide photos, and request contact permission.
Notify the right reviewer with structured details for a relevant response.
Form vs email vs generic lead box
Compare how common intake methods handle detail, consistency, and routing.
Field guide
Use these six sections as a starting point, then match fields to your review process.
Seller identity
Capture the seller, a reply channel, and their relationship to the offering. Leave verification to your review process.
Offering details
Choose a category, then collect the identifiers a reviewer needs. Branch for property or product fields.
Condition & history
Pair a consistent condition choice with space for repairs, defects, improvements, or service history.
Photos & documents
Give sellers a shot list and let them share records without implying that uploads complete review.
Price & timing
Ask expected price and timing separately. They provide context without presenting the form as a valuation.
Review & follow-up
Explain the next step, request contact permission, and keep ownership and status fields internal.
Related tools
Connect intake with forms for adjacent listing and review steps.
Structure listing details after initial property intake.
Open toolRecord inspection observations, condition, and photos.
Open toolRoute appraisal requests with property details.
Open toolCompare counts, identifiers, condition, and discrepancies.
Open toolFAQ
Answers for real estate teams, marketplaces, and consignment operators.
A seller intake form collects contact, offering, condition, expected price, timing, and file details from someone offering property or a product. Teams can compare, complete, and route leads before a longer conversation.
Collect seller contact, property address and type, occupancy, size, improvements, repair needs, expected price, timeline, contact preference, and photos. For land or commercial property, branch into parcel, use, access, utilities, tenancy, and document questions.
Yes. Ask the offering type first. A property path can cover address, occupancy, improvements, and timing; a product path can cover category, model, identifier, defects, accessories, fulfillment, and photos. Keep shared contact fields outside both branches.
Pair defined condition choices with an explanation for defects or repairs. Add category-specific prompts, such as home system updates or equipment wear and function. Request wide, label, detail, and damage photos.
Yes. Route by property type, location, product category, expected range, or another operational field. Include submitted details in notifications and track an internal owner and status for each handoff.
Yes. Makeform provides unlimited free forms and responses, including generating, editing, publishing, and collecting submissions. The paid tier only removes the Makeform badge.
They are useful signals, but a range or not-sure option may fit first contact better than a precise number. Ask timing separately. Explain that seller expectations are review context, not a valuation or acceptance decision.
Confirm receipt and explain the next review step. Notify the owner, check completeness, request essential missing details, and record a status. Use the seller's contact preference and availability for appropriate follow-up.
Replace scattered seller messages with structured intake.
