Turn district goals and leadership standards into a structured school superintendent evaluation form with shared rating scales, evidence prompts, and comment fields.
Send evaluation responses to Google Sheets, Slack, and Zapier.
Sample prompts for the builder
Choose a starting point, edit the prompt, or send it to the Makeform builder.
Audience
Board members evaluating year-end district goals
Format
Goal-by-goal ratings with evidence and comments
Prompt size
332 chars
Example form structure
Goal-by-goal ratings with evidence and comments
Evaluator and review date
Progress against each district goal
Evidence supporting this rating
Overall strengths and priority improvements
Suggested goals for next year
Suggested routing tags
Board member drafts
Ready for synthesis
Follow-up evidence
Define every score and add not observed so missing evidence does not become a low rating.
Step 1
Set criteria
goals, competencies, rubric, and evidence
Step 2
Collect
each member completes the same review
Step 3
Discuss
compare evidence and resolve differences
Step 4
Plan
record priorities for the next cycle
A fairer board process
Members see the same criteria, address the same goals, and explain the evidence behind each judgment.
Define exceeds, meets, partially meets, and does not meet expectations, plus not observed when evidence is missing.
Place the approved target, measure, and expected evidence beside its rating so the board assesses the commitment it actually set.
Pair ratings with evidence and follow-up questions for the board's consensus session.
Flexible review cycles
Keep criteria stable while adapting questions for planning, monitoring, annual review, or consensus.
Document priorities, measures, evidence sources, and review dates before evaluation.
Check goal status, missing evidence, needed support, and course corrections.
Rate goals and leadership, explain conclusions, and identify priorities.
Use independent input, discussion flags, and evidence notes to structure deliberation.
Build the evaluation
Generate from the board's criteria, then edit every definition before sharing.
Name the dates, goals, leadership domains, and review stage.
Use the board's expectations, define scale points, and add not observed.
Send every evaluator the same form, deadline, and evidence-period instructions.
Organize responses, compare scores with evidence, and flag unresolved items.
Choose the right method
Give the board a consistent record connecting judgments to adopted expectations and evidence.
Field guide
Build the form around the board's own policies, evaluation calendar, adopted goals, and definitions. These six sections create a practical starting structure.
Review context
Record the review period, submission date, and evaluator. State how responses are attributed within the board workflow.
District goals
Give each goal its own block. Show its target and measure before requesting progress, evidence, and a rating.
Leadership domains
Use the board's competency areas, such as instructional leadership, governance, fiscal stewardship, operations, talent development, and community engagement.
Rating rubric
Label every score, keep the scale direction consistent, and offer not observed when information is missing.
Evidence and comments
Follow ratings with fields for documents, results, or examples. Keep evidence separate from recommendations.
Next cycle
Close with strengths, priority improvements, development support, and suggested goals for clear next-cycle expectations.
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Open toolFAQ
Practical answers for board members and staff organizing a consistent superintendent review cycle.
It is a questionnaire board members use to assess the superintendent against approved goals and leadership expectations. It defines rating scales, requests evidence, and collects strengths and priorities.
Include review context, district goals, leadership competencies, anchored ratings, evidence prompts, strengths, improvements, board support, and next-cycle goals. Match the board's policy and process.
Use one scale with observable definitions. Show each goal beside its rating, request evidence, and offer not observed so uncertainty is not scored as poor performance.
Independent input lets members assess the same criteria before discussion. The board can then compare themes, examine evidence, and resolve differences through its governance process.
Yes. Keep goals and scales stable. Emphasize progress, risks, and support at midyear; emphasize results, competency ratings, and next-cycle priorities annually.
Yes. Responses can flow to Google Sheets, where the board's designated coordinator can organize ratings, evidence notes, and discussion flags. Decide access, attribution, retention, and handling practices according to the district's own policies before distributing the form.
Yes. Makeform provides unlimited free forms and responses, so you can generate, edit, share, and reuse the evaluation form without a response cap. The paid tier only removes the Makeform badge.
No. It creates an editable form. Members supply ratings and evidence, and the board applies its own policy and deliberation process.
Put board expectations into one clear review.
