Describe your workplace and review process. Makeform creates a safety suggestion form for hazard observations, improvement ideas, photos, and EHS follow-up.
Route safety suggestions to Slack, Google Sheets, and Zapier.
Sample prompts for the builder
Choose a prompt, tailor it, or send it to the builder. The structure is an example, not a live AI result.
Audience
Operators and technicians
Format
Mobile form with urgency routing and photo upload
Prompt size
239 chars
Example form structure
Mobile form with urgency routing and photo upload
Observation or improvement idea?
Building, line, machine, and location
What did you observe?
Does this need immediate attention?
Photos or supporting files
Suggested routing tags
Immediate review
Improvement idea
Assigned
Separate immediate dangers from improvement ideas so urgent observations can be routed clearly.
Step 1
Observe
employee records the condition or idea
Step 2
Triage
urgency and location route the response
Step 3
Assign
an owner reviews and plans the next action
Step 4
Close
status and outcome return to the record
Why capture suggestions
Collect a loose guard, traffic concern, or better procedure before the detail is lost.
Use one link for hazards and ideas, with a type question to organize the EHS queue.
Active exposure, stopped work, and urgency answers support consistent triage.
Location, task, category, and evidence stay together through follow-up.
Designed for participation
Keep intake short, reveal relevant follow-up, and make replies optional.
Use site and category dropdowns plus one focused description box.
Allow optional photos, documents, or equipment references.
Show machine, chemical, or ergonomic questions only for matching categories.
Collect optional contact details and notify the assigned reviewer.
Build the workflow
Start with location, current exposure, and follow-up ownership.
Describe submitters, locations, topics, and how urgent observations differ from ideas.
Add real locations, conditional follow-up, and optional identity fields.
Notify EHS and route by site, urgency, or topic.
Group recurring observations and record an owner, status, and resolution.
Form vs email vs paper
Open-ended channels can collect ideas, but a structured safety suggestion form makes location, urgency, evidence, and proposed improvement comparable across submissions.
Field guide
Collect facts reviewers need and practical insight from employees doing the work.
Suggestion type
Begin with hazard observation, near miss, unsafe condition, or improvement idea. Plain labels support routing without demanding a technical classification.
Location and activity
Identify the site, area, asset, and activity. Use lists where possible plus an exact-location field for a dock door or machine station.
Observation
Ask what the person saw, the conditions present, and who or what could be affected. Do not require a cause or complete solution.
Immediate state
Ask about current exposure, stopped work, and interim controls. These answers support routing, not the workplace's emergency procedure.
Evidence and proposal
Optional evidence clarifies the condition. A separate improvement field invites solutions without requiring one to report a hazard.
Follow-up preference
Offer optional contact fields and an update choice. Describe handling practices without promising anonymity the workflow cannot verify.
Related tools
Use focused forms for formal reports, inspections, and work requests when a submission needs a more specific next step.
Capture a specific workplace hazard with location, exposure, evidence, and immediate-control details.
Open toolBuild repeatable inspection checklists for sites, equipment, and recurring safety reviews.
Open toolCollect structured facts after an incident through a dedicated reporting workflow.
Open toolCreate an employee-focused incident intake with people, sequence, and follow-up fields.
Open toolRoute a facility or equipment fix to the team responsible for completing the work.
Open toolCollect broader workplace ideas that do not belong in a safety-specific review queue.
Open toolFAQ
Practical answers for EHS managers setting up a workplace observation and improvement channel.
It lets employees submit workplace hazard observations and improvement ideas in a consistent format. Capture type, location, activity, description, exposure, evidence, proposed change, and optional contact details for EHS review.
Include type, site, exact location, activity, description, potential impact, active exposure, immediate controls, optional photos, and proposed improvement. Make contact and follow-up preferences optional.
No. Tell employees to follow the site's established emergency or immediate hazard procedure when urgent help is needed. An urgency question can still support triage after submission.
You can leave name and contact optional. Do not promise verified anonymity: uploads or connected workflows may contain identifying information. Explain your organization's handling practice.
Start with plain-language options and conditional follow-up. Hazards can ask about exposure and controls; ideas can ask about the proposed change and benefit. Both share location, description, upload, and contact fields.
Yes. Makeform provides unlimited free forms and responses. Generate, edit, publish, and collect suggestions without a response cap; the paid tier removes the Makeform badge.
Yes. Route structured site, department, category, and urgency answers to the responsible team. Keep a primary EHS inbox as the fallback for uncategorized responses.
Keep opening questions short, use familiar labels, support mobile uploads, and reveal specialist fields only when relevant. Explain what happens next and whether employees can request updates.
Give every employee a clear route for a safer-work idea.
